Timekeeper NMPRC

Timekeeper - Department of Mental Health at NMPRC

3505 Frederick Ave., St. Joseph, MO 64506

Full-Time Monthly Salary: $3,087.32

Why you'll love this position:

Northwest Missouri Psychiatric Rehabilitation Center (NMPRC) is a 108-bed forensic inpatient psychiatric hospital located in St. Joseph, Missouri. NMPRC’s vision is to transform the lives of Missourians with mental illness by providing evidence-based treatment in a safe and healing environment. We are dedicated to empowering Missourians to thrive in communities that support mental health, achieve health equity, and promote well-being. NMPRC’s core values are CARE: Compassion, Acceptance, Respect, and Excellence.

What you’ll do:

This is a second-level administrative support position that performs a variety of clerical, printing, and onboarding tasks in support of the Human Resources Department.

This description may not include all of the duties, knowledge, skills, or abilities associated with this classification.

Examples of work:

• Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules, or procedures.

• Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment.

• Organizes and coordinates work flow; establishes priorities and deadlines; reviews work for accuracy, timeliness, and conformance with procedures and processes.

• Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts.

• Participates in the preparation of standardized reports; assists in the preparation of complex reports.

• Reviews documents for accuracy, completeness, and compliance.

• Composes correspondence involving some interpretation and application of established policies and procedures; maintains correspondence and report files.

• Maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving.

• Prepares and/or supervises the processing of purchase and supply requisitions, personnel and/or payroll records, and time and leave records.

• Performs, reviews, and verifies complex computations involving the application of rules and regulations.

• Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties.

• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures.

Additional Specific Duties Include:

• Develops and maintains the organizational charts for the facility.

• Assists with filing, file prep, scanning and storage.

• Implements and tracks the Sick Leave Incentive program.

• Implements and tracks time earned/used in conjunction with the Inclement Weather policy.

• Troubleshoot and maintains time clocks.

• Develop training materials and train all users on the time clock system.

• Participate in the development and deployment of MOVERS/TCP as requested.

• Research and explain any pay amount/leave accumulations/leave use/compensatory bucket discrepancies to effected staff.

• Generate and review all audit trails to ensure accuracy of paychecks.

• Track and maintain records for overtime use to ensure compliance with policy.

• Track PRN hour use to ensure compliance with state statute.

• Enter all CPERS/PPERS in SAM II, research, and correct rejections.

• Fill clinical and administration orders for badges appropriate to any pass privilege changes to consumers.

• Maintain Badge Pass entries and supplies.

• Maintain all staff demographic information.

• Track FMLA and Work Compensation hours for Employee Health reports and compliance.

• Maintain accuracy and supply of current New Employee Onboarding Policy book.

• Track statistics related to the application of Administrative Leave hours for Governing Body reports.

• Performs other related work as assigned.

Knowledge, skills & abilities:

• Comprehensive knowledge of office practices, procedures, and equipment.

• Comprehensive knowledge of business math computations, grammar, composition, and spelling.

• Intermediate knowledge of computer information systems and software.

• Introductory knowledge of the principles of office management and supervision.

• Skill in the use of a keyboard.

• Ability to apply and interpret agency policies and procedures.

• Ability to prepare and maintain complex records and reports.

• Ability to develop and use coding and filing systems.

• Ability to review documents for accuracy and completeness.

• Ability to establish and maintain effective working relationships with co-workers and the public.

• Ability to make complex computations.

• Ability to assign, review and evaluate the work of staff.

• Ability to complete assignments accurately within specified timeframes.

• Ability to train and mentor staff.

• Ability to develop and implement procedures from general instructions.

Experience and Educations Requirements:

• One (1) to Three (3) years of relevant experience

• High School diploma or GED

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Qualified applicants should submit a CV/Resume and Letter of Interest to nmprchr@dmh.mo.gov , apply online at www.mocareers.mo.gov or in-person at 3505 Frederick Ave. St. Joseph, MO 64506

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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• State of Missouri

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