Executive Assistant - Office of Educator Quality

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

• Compose and type letters, memorandums, State Board materials, and reports on technical subjects, and proofreads correspondence and reports. May research and prepare information.
• Arrange appointments, makes travel arrangements, maintain Assistant Commissioner's appointment calendar. Act as the receptionist in the Assistant Commissioner's office, answer, place telephone calls, and handle web replies for the Office.
• Prepare and review the processing of a variety of fiscal, payroll, personnel memorandums; compile and maintain appropriate division employee records.
• Maintain records of itineraries, employees' attendance, leave usage reports, and take appropriate action based on department personnel policies and procedures.
• Provide information to the public and employees on a variety of matters related to departmental operations and policies.
• Prepare and distribute communications to appropriate staff members and convey requests and general information from the Assistant Commissioner to various organizational units, including coordinating communications.
• Process, track and review the budget for Office of Educator Quality including revolving fund, general revenue, Title I and II funds, and grant funds. Reconcile expenditures to budget in order to ensure allocations not exceeded. Process invoices, payments, and requests and prepare monthly reports on deposits and expenditures.
• Coordinate the clerical unit on special work assignments, conferences and mailings and may supervise and train support staff personnel.
• Develop the filing system and maintains the files of the Assistant Commissioner’s office.
• Perform related work as assigned by the Assistant Commissioner and Commissioner.
• Travel to meeting locations to set up and assist with meeting and/or take minutes.
• Demonstrate regular, reliable, and engaged attendance.
• Full job description available upon request.

Minimum Qualifications:

• Graduation from high school.
• Three years of progressively responsible clerical, secretarial or administrative work .

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about this position please contact: hr@dese.mo.gov

Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov .

Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI), 7 th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.



To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.

Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• 

• State of Missouri

Show more