Senior Recreation Coordinator -Events

Description and Essential Functions

Connected by Amazing Employees

The City of Murrieta is accepting applications for the position of Senior Recreation Coordinator to fill one (1) current vacancies in our Community Services Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.

POSITION
The Community Services Department is seeking a high-energy and extremely motivated candidate to assist with an expanding portfolio of special events, both City and privately hosted, for the enjoyment of the Murrieta community. This position will assist the Special Events Supervisor to ensure that community-based events are of the highest quality. Will help coordinate all facets of special events, assist external organizers of events, manage vendors, and ensure best practices of risk management are being implemented in a fast-paced environment. A candidate must be well-organized and possess sound knowledge of event planning. Excellent communication and attention to detail skills are vital in this role. Must have a demonstrated passion for the community and delivering programs that lead to a higher quality of life.

DEFINITION
Under general supervision, plans, organizes, coordinates, and provides direction and oversight for the City’s community events including from project initiation to post-event follow-up. Support all aspects of events which bring family, cultural and social significance to the community. Identify event themes and resource needs; coordinates the use of City facilities for internal/external events; provides administrative support and program assistance to the Recreation Supervisor; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Recreation Supervisor. Exercises technical and functional direction and provides training to lower-level staff.

CLASS CHARACTERISTICS

This is the advanced-journey level classification in the Recreation Coordinator series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform a wide variety of tasks in developing and implementing community events. Assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Recreation Coordinator by the scope and complexity of the programs to which positions are assigned.

This class is distinguished from the Recreation Supervisor in that the latter is the full supervisory-level class and has overall program, budgetary, and administrative responsibility for multiple recreation activities and facilities or a comprehensive recreational program.

ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, develops and implements recreation programs, activities, and/or systems at one or multiple sites. Facilities include, but are not limited to, the Murrieta Youth Center, California Oaks Sports Park pool, California Oaks Sports Park skatepark, and various athletic fields and courts throughout the City
• Manages the day-to-day operations of one or more recreation programs and/or facilities; undertakes opening and closing procedures; sets up and tears down facilities throughout the day for different activities; inspects facilities for potential hazards
• Interacts with the public to assist them with recreation class registrations; receives and responds to questions and concerns; authorizes late withdrawals and entries in classes and issues refunds and credits consistent with departmental policy
• Coordinates and prepares marketing materials for programs; compiles information for Rec 1 or other online class registration software; writes press releases; uses social media to reach the broad community; maintains and updates the website to ensure event information is updated and accurate; prepares flyers and brochures
• Works with instructors of various classes; prepares weekly and daily schedules; creates promotional materials; verifies and sends payment requests to the Finance Department
• Manages and coordinates program activity for adult sports, youth sports field allocations, aquatics, and youth-related programs and activities at the Murrieta Youth Center; performs registration work; receives and accounts for fees received; ensures the upkeep of equipment, supplies, and facilities; performs field preparation; organizes staff to keep score and run the game clock
• Oversees the Youth Advisory Committee; Manages and coordinates the recruitment and selection of committee body per the by-laws and provides recommendations; provides supervision, training, orientation, and guidance to assigned committee members; oversees scheduling and monitoring of volunteering
• Manages the selection, scheduling, and assignment of work to part-time seasonal and volunteer workers; trains in work activities as needed
• Manages program marketing and communication in such areas as contributions to the Activity Guide, preparing flyers and brochures, and using social media to reach a wide range of community participants.
• Orders supplies and materials for projects and activities as authorized by supervisor; maintains records of purchase orders
• Monitors the proper and safe use of program facilities by patrons; patrols recreational facilities to ensure adherence to rules and ordinances; ensures that incident and accident situations are properly responded to, handled, and documented
• Assists with training staff in the use of the automated software system for registrations and program fees; oversees registration activities and ensures accurate record-keeping for program receipts
• Estimates costs of supplies and materials; orders supplies and materials for projects and activities; maintains records of purchase orders
• Maintains accurate records of recreation services, including schedules, program participation, and related activities
• Accepts security deposits and payments for internal and external programs; follows up on billing for field allocation
• Under the supervisor’s direction, oversees assigned recreation coordinators and part-time staff
• Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned part-time staff; oversees scheduling and monitoring of volunteers
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned
• Performs other duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or equivalent (GED) and
• Two (2) years of recreation coordinator or higher program operational experience

LICENSES AND CERTIFICATIONS

• Possession or ability to obtain and maintain a valid California Driver's License
• CPR and First Aid Certification for infant, child, and adult, and AED Certificate within three (3) months of hire

Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions

KNOWLEDGE OF

• Principles and practices of recreation program development, implementation, review, and evaluation
• Procedures for planning, implementing and maintaining a variety of community events and programs
• Recreational, cultural, age-specific, and social needs of the community
• Principles and practices of program budgeting and purchasing
• Principles of providing functional direction and training
• Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned
• Methods and techniques for developing marketing materials
• Principles and procedures of record-keeping, cash handling, and report preparation
• Business arithmetic
• Methods and techniques of communicating program activities, including the use of social media
• Applicable Federal, State, and local laws, codes, and procedures relevant to the assigned area of responsibility
• City and mandated safety rules, regulations, and protocols
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed

ABILITY TO

• Manage the implementation of a variety of recreational, cultural, and sports programs
• Plan, assign and review the work of assigned staff and volunteers
• Evaluate program effectiveness and recommend changes
• Source the equipment and materials needed to implement assigned programs
• Effectively monitor program budget and expenditures
• Plan and prepare community event schedules, reports, and other program materials
• Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities
• Prepare clear and concise reports, correspondence, and other written materials
• Plan, organize, and coordinate the work of assigned staff
• Establish and maintain a variety of filing, record-keeping, and tracking systems
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer, to operate a motor vehicle and to visit various City, recreation, and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds or heavier weights, in all cases, with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees work in the field where they are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions; when rendering first aid or CPR, employees may be exposed to blood and bodily fluids. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Supplemental Information

APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov .

SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists.

SPECIAL EMPLOYMENT REQUIREMENTS
The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.

EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.

THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.

MURRIETA GENERAL EMPLOYEES ASSOCIATION
The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding .

• RETIREMENT : The City participates in the California Public Employees' Retirement System (CalPERS).
  • Tier 1 (Classic Members hired prior to 12/30/2012)
    • Final Compensation: Highest twelve (12) consecutive month period
    • Member Contribution: 8.0% of compensation
    • Formula: 2.7% at 55
  • Tier 2 (Classic Members hired on or after 12/30/2012)
    • Formula: 2.0% at 60
    • Member Contribution: 7.0% of compensation
    • Final Compensation: Highest thirty-six (36) consecutive month period
  • Tier 3 (New Members)
    • Formula: 2.0% at 62
    • Member Contribution: 50% of normal cost (currently 8.0% of compensation)
    • Final Compensation: Highest thirty-six (36) consecutive month period
• MEDICAL INSURANCE : The City contributes up to $1,891.28 per month toward medical insurance for employees and their eligible dependents.
• RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details.
• DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents.
• VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents.
• LIFE INSURANCE : The City pays 100% of the premium for a $50,000 life insurance policy. Additional life insurance is available.
• SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee.
• LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee.
• DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City shall contribute a matching amount not to exceed $2,000 per year.
• SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity.

Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta.

Closing Date/Time: 2/12/2025 11:59 PM Pacific

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• City of Murrieta

• (951) 461-6087

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