MANAGER - PROJECT MANAGEMENT

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING A MANAGER OF PROJECT MANAGEMENT (PMO)

(This is an at-will position)

Salary Range: $157,128 - $219,980

ABOUT US:

The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.

THE TEAM:

One of the six unique divisions of the Engineering Bureau is our Program Management Division. The Program Management Division has the high calling of managing what is consistently one of the most extensive capital programs of any port in the nation and our Project Management Office (PMO). The work of the division includes short- and long-range planning and studies to define and program infrastructure needs both internally and with trade-related stakeholders and other agencies; the management of both individual projects and extensive programs from beginning to end; advocacy for authorizations, legislation, and funding with State and federal partners; and managing the Bureau’s continuous improvement processes related to project/program delivery.

THE ROLE:

Under the leadership of the Assistant Director of Program Management, the Manager of the Project Management Office (PMO) plays a pivotal role in driving excellence across all aspects of project management. This includes supervising and mentoring the PMO team to ensure the establishment and rigorous enforcement of project management standards. The PMO Manager also champions the successful delivery of key initiatives, managing risk assessments, promoting sustainability, ensuring quality assurance, and fostering continuous improvement. In addition, the PMO Manager supports grant initiatives, optimizes resource management, and leads the execution of high-impact special projects and administrative tasks, ensuring seamless operation and exceptional outcomes across the division.

CANDIDATE CONNECT (INFORMATION SESSION)

To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Thursday, January 23, 2025, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 259 763 256# Click here to join the meeting .

EXAMPLES OF DUTIES

HOW YOU GET TO CONTRIBUTE:

• Supervise Capital Projects Coordinators, administrative staff, and other PMO staff in performing their daily responsibilities; interview and recommend employees for hire; train, coach, and mentor staff; evaluate employee performance, prepare annual performance reviews, and provide coaching for performance improvement; takes disciplinary action to address performance or other deficiencies.
• Assist the Director and Assistant Director of Program Management with managing the division; establish staff work schedules; plan and allocate office space for staff; assist with preparing the division's annual personnel and non-personnel budgets; oversee resource planning and management; establish, adopt, enforce, and implement the organization's policies and procedures; advise the Director and Assistant Director on staffing and operational protocol issues; manages staff workload to ensure effective delegation and team productivity; works with Director and Assistant Director to develop strategic plans; incorporates best management practices and technologies; evaluates the performance of the Project Management Office.
• Advise the Assistant Director on the development of the Project Management Office strategic initiatives for the implementation of the Port’s Capital Improvement Program (CIP), maintenance and repair of Port infrastructure, and all other supporting initiatives.
• Represent the Director and/or Assistant Director of Program Management as requested at senior staff meetings, Board of Harbor Commissioner (BHC) Meetings, or for queries from senior Port staff; sign correspondence, invoices, and other documents as needed.
• Oversee multiple Project Management Office initiatives, and ensure effective delivery by supervising Project Management Office sections.
• Oversee, review, and train staff in the development of project risk assessments, lessons learned and continuous improvement, guidance documents and processes, project/program sustainability assessments, and other Project Management Office initiatives.
• Oversee and train staff in the administration of consultant contracts: Prepare solicitation documents such as Requests For Proposal (RFPs) and Requests for Statements of Qualifications (RSOQs) to hire consultants to complete assigned projects; review statements of qualification
• Manage the Project Management Office (PMO) that develops and implements project management policies and port-wide initiatives like risk management, lessons learned, and sustainability; research best practices, develop procedures and training for the Engineering Bureau to increase project management effectiveness and provide continuous improvement of project delivery.
• Develop and maintain the Engineering Bureau Project Delivery Manual and similar policy and guidance documents that support project delivery.
• Perform day-to-day administrative approval functions for items such as staff work schedules, leave requests, electronic time cards, purchase orders, invoices, and cash reimbursements and train staff to perform the same.
• Develop and review Board memoranda, executive reports, and talking points, approving before submittal to the Director of Program Management; attend Board of Harbor Commissioner meetings and make presentations as required.
• Direct and perform Quality Assurance/ Quality Control (QA/QC) of plans, specifications, and other work products in conformance with standards and policies; make recommendations for improvement; ensure the incorporation of corrections.
• Develop workload management plans, manage workload of subordinates and assigned sections, and bring on support as needed to execute assigned projects and programs; recommend staffing adjustments as needed to manage assigned projects; maintain good communication on staffing needs with management.
• Manage and coordinate grant assessment and implementation for the Bureau: monitor available grants and evaluate applicability to engineering projects; prepare and/or oversee application process; coordinate with Program/ Project Managers, Division management, Bureau management, and the Grant Review Committee; ensure implementation of grant requirements in the contract documents and in the project delivery processes; ensure compliance with grant requirements to qualify for reimbursement; oversee associated audits.
• Performs additional duties as assigned.

REQUIREMENTS TO FILE

EDUCATION, KNOWLEDGE & EXPERIENCE:

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Public or Business Administration, Urban Planning, or a closely related field is required.
• Five years or more of progressively responsible experience relating to the administration of Capital Improvement Projects and project management operational initiatives, including a minimum of five years of which must be in a supervisory capacity with direct reports (overseeing the work of consultants while working for a public entity does not count towards this experience).
• A minimum of five years of experience performing or overseeing the production of project management standards, and/or project risk assessments, and/or sustainability submittals (e.g., LEED or Envision), and/or lessons learned programs.
• A minimum of five years of experience is required, specifically in the direct supervision of at least two registered professional engineers. It's crucial to note that experience overseeing the work of consultants while employed by a public entity does not fulfill this supervisory requirement.
• Must have experience interpreting plans, writing specifications, and preparing plan documents.
• Must have previous experience managing projects and budgets.

TECHNICAL SKILLS NEEDED:

• Thorough knowledge of project management methods, processes, principles, systems, techniques, and practices for project delivery planning, funding, budgeting, scheduling, objective development, monitoring performance, and evaluating results from project initiation through design and construction is required.
• Broad knowledge of the principles and practices of contract administration and compliance is required.
• Knowledge of processes for obtaining regulatory approvals and permits from federal, state, and local agencies is required.
• Knowledge of project management methods and practices for planning, budgeting, scheduling, monitoring project performance, and evaluating results is required.

DESIRABLE:

• A Master’s degree in a discipline related to Program Management; advanced coursework in a discipline related to Program Management; or professional certifications in Program Management
• Possession of the following professional certifications is favorable: Program or Project Management Professional (PgMP or PMP), Leadership in Energy and Environmental Design (LEED), or Envision Sustainability Professional (ENV SP)
• Knowledge of maritime, construction, government, and engineering terminology a plus.
• Experience contracting with and managing consultants is preferred.
• Experience with program management software, such as Primavera Unifier, is desired
• Prior Port, public transportation agency, or municipality experience is desired

You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management.

If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Ari.Mirhosseini@polb.com.

SELECTION PROCEDURE

You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management.

If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Ari.Mirhosseini@polb.com.

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/.

The final filing date for this recruitment is Monday, February 3, 2025 @ 11:59 pm PDT.

To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered .

Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related video interview assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Wednesday, February 19, 2025 (virtual) and Wednesday, February 26, 2025 (in-person). Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check.

The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process.

THE BENEFITS:

The Port of Long Beach has established an annual salary range of $157,128 - $219,980 (placement depends on qualifications). An attractive package of executive-level benefits is included with the opportunity to work in one of the most diverse and dynamic areas of the United States:

• Auto Allowance - $550.00 per month
• Executive Leave - 40 hours per year.
• Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee.
• Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds.
• Deferred Compensation - The City matches a percentage of base salary for qualified members contributing to the 457(b) plan.
• Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage.
• Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000.
• Disability Insurance - City-paid short- and long-term disability insurance.
• Vacation - Vacation is accrued at the equivalent of two weeks on an annual basis. Vacation can be used after six months of service. An employee’s vacation accrual may be adjusted upon hire to provide credit for previous full-time employment at a public service agency. Credit for public service shall only be given for completed years of service as a full-time permanent employee. Public Service credit shall not apply to any other benefits.
• Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits.
• Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17.
• Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays.
• Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training.
• Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program.
• Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program.
• 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.

Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.

Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.

Disability Insurance:City-paid short-term and long-term disability insurance.

Management Physical:Annual City-paid physical examination.

Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.

Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.

Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.

Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.

Transportation Allowance:Monthly allowance is allocated by classifications below;

• Department Head $650.00
• Deputy Director/Manager/Director (Harbor/Utilities) $550.00
• Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
• Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00

Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).

• Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
• Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.

Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.

Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).

Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.

Closing Date/Time: 2/3/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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