Administrative Support Clerk/Assistant

Administrative Support Clerk/Assistant

Division of Developmental Disabilities

St. Louis Regional Office/Wainwright

Job Location:

This position is currently domiciled at the Wainwright Office Building (St. Louis).

** Domiciled location subject to change within the next year**

Job Description(s)

First-level administrative support position that works within set guidelines and under direct supervision to perform simple and repetitive clerical, printing, and mail related tasks including but not limited to basic filing, copying, opening and sorting of documents, and data entry.

Job Responsibilities

• Knowledge of phone system including voicemail and switchboard. Answer the switchboard and direct all calls to the appropriate staff. If need be, research and find out who would best be able to resolve their issues
• Understanding of Word, Excel, outlook, CIMOR, DCR by demonstrating usage in daily correspondence, documents and tracking systems.
• Ensure all visitors entering the office sign in and follow proper procedures
• Keep front areas, lobby, entrance, and switchboard desk clean and sanitized
• Affix postage to outgoing mail; Sort and distribute incoming mail
• Maintain clerical folders and keep brochures stocked
• Review and update needed files both (physical and digital) as needed
• Updating Public Administrators list, including contact information and address
• Updating staff lists for all departments and offices within SLRO.
• Email letters/documents to TCM's; Staff; Consumers
• Provide support and assist staff with all special projects and tasks when needed
• Operate basic office equipment (copier, computer, scanner, printers, phone etc)
• Manage vehicle reservations and vehicle maintenance
• Other duties as assigned

Why you’ll love this position:

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability so they can have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities. As a member of the Universal Design and Assistive Technology Team, you contribute to a division initiative and a national movement.

Qualifications:

0-1 year of experience. (Substitutions may be allowed.)

More reasons to love this position:

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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