City Clerk Specialist

DESCRIPTION

OFFICE OF THE CITY CLERK

The Office of the City Clerk facilitates the democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. We act as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions. The Department maintains a staff of 17.26 employees, and has an operating budget of $5 million.

EXAMPLES OF DUTIES

THE POSITION

Under supervision of assigned supervisor or management staff, the City Clerk Specialist is an at-will position. The City Clerk Specialist will be in a fast-paced deadline driven work environment. The candidate will be part of highly productive work team that provides services to customers, including elected offices, City Departments, and the public. The City Clerk Specialist responsibilities will include:

• Responsible for the preparation of agendas, minutes, processing of council approved Ordinances, Resolutions and Contracts in accordance with established policies and procedures,
• Responsible in the creation, planning, and maintaining of new and existing Boards and Commissions, assist with City of Long Beach municipal elections, all election related activities, including voter outreach and civic engagement with public speaking components,
• Assist with Campaign Finance, Lobbyist, Form 700, and other related acts, regulations, and laws
• Attend and participate in departmental staff meetings, city staff meetings, training sessions, and conferences,
• Assist in managing the codification of the Municipal Code,
• Maintain computerized Legislative applications,
• Will be required to be a certified Passport Agent and process passport applications,
• Provide support with records such as transfers, retention schedules and destruction,
• Answer and return calls, emails, respond to citizen inquiries; provide support to management staff with resident concerns and requests;
• May be assigned other duties, as needed.

REQUIREMENTS TO FILE

1. Associates degree or higher from an accredited college or university; OR one (1) year of professional work experience per one year of education may be substituted.

2. Two (2) years of full-time paid professional experience working in government, or non-profit.

3. Able to work nights, weekends, overtime and be flexible depending on the departmental needs.

4. Proficient in the use of Microsoft Suite are desirable.

5. Certification as a Municipal Clerk (CMC) is desirable.

6. Knowledge of Political Reform Act, Brown Act and Robert's Rules of Order are desirable.

The City Clerk Specialist must possess the following professional attributes:

• Ability to multitask;
• Excellent written/oral communication skills;
• Detailed oriented;
• Project management skills;
• Strong analytical skills;
• Self-motivated and result oriented;
• Dedicated to quality customer service;
• Thrive in team work environment
• Ability to Proofread
• Highly organized with excellent time management skills

SELECTION PROCEDURE

This recruitment will close at 4:00 p.m. on Friday, November 8, 2024. To be considered for this opportunity, applicants must submit an online application, cover memo, including a resume that reflects the scope and level of their current/most recent positions and responsibilities, and complete the Supplemental Questionnaire.

The Office of the City Clerk anticipates inviting a smaller group of finalists for an interview. The completion of a thorough reference, criminal background, and occupational health checks are required. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 11/8/2024 4:00 PM Pacific

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• City of Long Beach

• 5625707057

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