Administrative Specialist II - Police Department

Description

THE POSITION
Administrative Support II is the second of three levels in the Administrative Support series. This class requires advanced knowledge of administrative functions, grant administration and related functions, computer skills, data and document processing and customer service principles. Incumbents are under general supervision, performing routine to highly complicated administrative support in an assigned area.

If you are passionate to serve others and enjoy a team oriented environment we encourage you to apply!

Examples of Duties

In this position you will:

• Prepare all necessary documentation required for grant applications, including forms, narratives, financial statements and supporting materials. Submit grant information as mandated, by the deadline provided.
• Handle highly confidential records including personnel files, training and time and attendance records. Apply personnel policies and guidelines in processing timesheets, leave requests and personnel action forms.
• Provide management with general to highly skilled administrative support in the delivery of department programming and services.
• Compile fiscal and budget data for analysis. May assist with contract administration to include preparation and tracking of Request for Proposals, annual service contracts, capital improvement projects and related bid processes.
• Create, update, and maintain basic to complex spreadsheets, reports and databases. Verify and tabulate data. Run reports and databases queries as requested.

Typical Qualification

Requirements:

• Requires High School diploma or General Education Development (GED) equivalent with a minimum four years experience in an administrative or similar support function. Two years college coursework may be substituted for one-year of work experience.
• Ability to pass an extensive pre-employment background including driving record through the Police Department.
• Must have strong office and computer keyboard skills and intermediate proficiency within MS Office and web-based software applications.
• Skilled in grant writing, grant submission, maintaining financial reporting and program reporting.
• Must have exceptional customer service, communication, organizational skills and team member skills.

Compensation:
The Town's complete compensation package includes salary, benefits, and a high performance culture. The Town package includes a no-cost to individual health insurance plan and a generous retirement package including participation in the Arizona State Retirement System.
The hourly range is $24.84 to $34.78.
The expected hiring range is $24.84 to $28.57.
Closing Date: November 4th @ 5 pm

Apply online: prescottvalley-az.gov

Equal Opportunity Employer

Supplemental Information

The Town of Prescott Valley—The Cooler Side of Arizona
The Town of Prescott Valley is located in beautiful central Arizona, set between the scenic Mingus and Bradshaw mountain ranges in the heart of Yavapai County. Our high desert elevation of 5,100 feet affords us four seasons with mild temperatures year-round. Prescott Valley is the largest and fastest-growing municipality in the county. (est. 50,000 pop.)
Founded in 1966, Prescott Valley offers a small-town, rural atmosphere filled with rich natural beauty and modern amenities. Three national forests are nearby, and the South Rim of the Grand Canyon is a short two-hour drive away. The Prescott Valley lifestyle is for someone who enjoys a relaxed pace of life, but also wants the excitement of being part of a growing, evolving community!
Known as a diverse, welcoming community, Prescott Valley boasts excellent cultural, recreational and educational activities and superior public services. The Town's downtown area is anchored by a 5,000 seat, town-owned event center that hosts concerts, sporting events, and shows.
A carefully created General Plan serves to protect the quality of life that has been the reason that many have moved to Prescott Valley. The town has an excellent K-12 school system, local access to higher education, and offers a variety of shopping and restaurant options in and around its inviting central business district.
Town Values
Incorporated in 1978, the Town operates under the council-manager form of government. We believe our greatest resource in fulfilling our mission is our employees! Our signature count-on-me SERVICE culture means together, we roll up our sleeves and get the job done quickly and effectively. We value INTEGRITY, holding ourselves to the highest standards; we are responsible, honest and transparent. RESPECT, we treat others with dignity. We genuinely welcome differences in people, cultures, ideas and experiences for a more inclusive workplace. TEAMWORK, honoring our commitments. FUN, our energizing force to create and innovate finding a new way to pioneer public services. When we have fun doing what we love our citizens love their experiences with us! With a sense of humility we give our time, attention and action in service to others.
Under the leadership of our Town Manager and Council, the Town of Prescott Valley is a proactive, visionary, and solution-oriented organization. Fiscally conservative, the Town is financially sound with little debt and healthy reserves, positioning us to move forward in continued smart and sustainable growth for years to come.

Part-time regular employees:

• General Leave:125 hours the first 5 years then increasing after 5 years.
• Holidays: Eleven (11) paid holidays; Six(6) hours per day for PT employees.
• Workers' Compensation: Southwest Risk Insurance; Subsidizes lost wages and provides medical benefits as mandated by the state for on the job work related illness or injuries.
• Fit for Life Wellness Program: The Town is dedicated to providing a safe and healthy workplace for all volunteers and paid staff. Participation is strictly voluntary. All employees and their family members are encourage to participate in wellness activities that are of interest and may aid in their personal physical and mental wellness goals.
• Direct Deposit: Paychecks are deposited directly into the employee's bank account(s) on a bi-weekly schedule.

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• Town of Prescott Valley

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