County Counsel Lead Administrative Assistant* (County Promotional)

The Job

This recruitment is only open to current San Bernardino County, Fire Department, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, WEX, or intern position. Former PSE, WEX, or interns are eligible to apply up to 6 months from the end of their assignment.

Your current County employment must be included in your work history.

The Office of the County Counsel is accepting applications for County Counsel Lead Administrative Assistant* who will perform a variety of advanced legal secretarial duties and administrative support services to attorneys and administrative management in the Office of County Counsel. This position works closely with, and provides direct support to, attorneys and administrative management. Duties include supervising administrative assistants; providing technical oversight to clerical and support staff; handling special assignments/projects; processing or overseeing the preparation of legal documents; interacting with court personnel; performing research related to attorney's casework; and keeping abreast of current legal issues and changes to court regulations or proceedings. The current vacancy exists in the Litigation unit.

*Official Title: Executive Administrative Assistant II. For more information, refer to the Executive Administrative Assistant II job description.

Excellent Benefits Package

As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide .

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Minimum Requirements

Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.

Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM .

Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience (e.g., Office Assistant, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to classifications providing support to a specified executive-level professional or administrative position(s ) and above (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications

Experience as a legal secretary supporting civil law attorneys in a California County Counsel’s Office and/or at least (6) months of experience in the area of dependency law is highly desirable.

Selection Process

There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire.

Application Procedure : Please complete and submit the online employment application and supplemental questionnaire by 5:00 pm on the filing deadline. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.

All communications regarding the selection process will be via email. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from email addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process .

Exempt Unit-Group D

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits, please click here .

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .

Closing Date/Time: 11/1/2024 5:00 PM Pacific

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• San Bernardino County

• 9093878304

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