Analyst - Grants (Housing Department)

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About the Department

The City of San José Housing Department is a leader in the development of affordable housing. Its mission is to strengthen and to revitalize our community through housing and neighborhood investment. The City Council has a goal of creating 25,000 housing units, 10,000 will be affordable, in the next five years. The Housing Department has an operating budget of approximately $19 million annually and 112 employees.

Position Duties

The Housing Department is seeking a qualified Analyst I/II who will oversee grant and contract administration with nonprofit agencies and City programs that receive Federal, State, and local funding. The Grants Management Team administers an annual budget of approximately $28 million in funding to nonprofit agencies for delivery of priority services to San José low-income residents. Grant sources include federal Community Development Block Grant (CDBG), federal HOME Investment Partnership Fund (HOME) program, federal Emergency Solutions Grants (ESG), federal Housing Opportunities for Persons with AIDS (HOPWA), State Homeless Housing, Assistance, and Prevention (HHAP), State Homekey, City General Fund, City Housing Trust Fund, one-time funds, and other sources. The ideal candidate will have strong analytical experience and solid experience working with local non-profit agencies, with HUD grant programs, and with City contract administration procedures. This position reports to a Senior Development Officer.

Key Responsibilities of the position will include the following:

• Implementing the funding process
• Evaluating funding applications
• Providing technical assistance to awarded agencies
• Contracting and negotiating with awarded agencies
• Monitoring compliance requirements at the federal, state, and municipal levels
• Reviewing invoices and processing reimbursement requests
• Tracking payments by funding source
• Training grantee staff and departmental staff
• Report writing, correspondence, and Council memos
• This position may prepare, attend, and lead presentations at evening community meetings. -Assists with the overall operation of the Grants team.

This is a limit-dated position that is anticipated to be funded through June 30, 2025, subject to further extension as appropriate. However, should this position be discontinued through the budget process, the City may seek to place you in other internal job opportunities based on your previous work experience.

Minimum Qualifications

Education and Experience

Analyst I
A Bachelor's Degree from an accredited college or university.

Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices. Demonstrates knowledge and expertise in fiscal management, procurement and contract administration.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 10/30/2024 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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