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Job Description
Job Summary
The City of Greenville has an opportunity for a motivated individual to join our City Clerk's Office. This new position will provide administrative support to the department and serve as a receptionist to welcome visitors who walk into City Hall.
Work Schedule: approximately 20-29 hours a week, between Monday - Friday 8:00 am to 5:00 pm.
FLSA Status: Non-Exempt
**This is a designated part-time position with limited benefits available (401K, Retirement, Sick leave, and Vacation leave)**
Examples of Duties- Greet, welcome, and direct visitors to the appropriate office/staff;
- Answer telephone and provide information to callers or transfer calls to appropriate individuals;
- Assist the public, and direct inquiries and complaints to City departments;
- Address customer inquiries and assist as needed;
- Maintain office security by following safety procedures and controlling access via the receptionist desk;
- Serve as support for the City’s board and commissions. Related duties include: maintaining and updating the database for City boards and commissions, preparing monthly reports for City Council appointments and reappointments, distributing board and commission applications to Council Members, advertising vacancies, corresponding with applicants and potential applicants, and responding to inquiries from citizens and staff;
- Compose and type letters, proclamations, memoranda, certificates, flyers, schedules, and invitations independently in conformance with City policies;
- Assist in the retrieval of ordinances, resolutions, and minutes of City Council meetings;
- Assist in maintaining website pages for the City Clerk's Office as assigned;
- Maintain files and perform other clerical tasks including setting up for City Council meetings, processing standard business forms, copying, typing, and recordkeeping as assigned;
- Order office supplies as needed for the department;
- Prepare paperwork for payment of bills for the department;
- Provide support in maintaining the Mayor and City Council calendar of events and scheduling meetings in various City Hall conference rooms;
- Maintain inventory files; and
- Perform other duties as assigned.
Minimum Qualifications
Education and Experience:- High school diploma or GED required; supplemented by training/course work in office systems technology or related field; and
- A minimum of one year of related clerical/administrative experience.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:- administrative and clerical procedures and systems such as word processing, managing files and records, and designing forms.
- the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- the principles and processes for providing customer service.
- electronic equipment, and computer hardware and software.
Skilled in:- communicating effectively in writing as appropriate for the needs of the audience.
- word processing and other office technology.
- use computer systems to enter data or process information.
- listen to and understand information and ideas presented through spoken words.
- read and understand information and ideas presented in writing.
- work cooperatively with City officials, other employees, and the general public.
- work safely without presenting a direct threat to self or others.
- meet the mental and physical demands of the job.
Special Requirements- Must possess and maintain a valid driver's license. (Note: A valid driver's license is a current driver's license that is not revoked, suspended, or subject to limited restoration or conditional operation privileges).
- This position may occasionally work evening meetings.
The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.
Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.
Closing Date/Time: 10/10/2024 11:59 PM Eastern -
ABOUT THE COMPANY
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City of Greenville
Show moreAbout Greenville
Some places have what it takes to help write the story of your life, to help you create and live your life to the fullest: opportunities, people and experiences that open minds and doors; activities that enrich and entertain. Places so welcoming that you feel you’re in the presence of family and friends, and that everywhere you turn, you find yourself in good company.
As the hub of eastern North Carolina, Greenville is that place.
Here, life’s a graceful balance of front-porch friendly and business-world sharp, a balance lit up and alive with all the amenities of a metropolitan university town. Where we enjoy the company of our neighbors on summer nights, talking on the porch about the day’s news and sports scores from the latest Pirate’s game, until someone flips a coin to see who’ll run out for barbeque.
Walking through the streets of Greenville, you see it has its share of art galleries, museums and festivals that delight; or, close by, the campus of East Carolina University calls to art and culture lovers with its worldly offering of musical concerts, theatrical and dance productions, travel films and lectures. For students with the fire of the future shining in their eyes, ready to turn their dreams loose, the campus calls to them in another voice.
Yes, you’ll find what you’re looking for here. But in many cases (and maybe this is just as important) what you didn’t even know you were looking for. That’s the way it is in Greenville. What makes it tick is how it makes people tick. As the cultural, educational and economic hub of the region, it’s expansive; it rewards the curious imagination, the entrepreneurial mind.
If you’re a person with big ideas and big ambitions, Greenville is good company. The smart thinking, hard work and optimism that once made Greenville a leading marketer of tobacco are still prevalent, though now guiding the area’s technology focus with its many bioscience and robotics breakthroughs. No surprise, these victories are trumpeted with as much enthusiasm as the local sports team’s trophy season.
Located just inland off the North Carolina coast, East of I-95, over 20 parks grace the landscape of Greenville and Pitt County. So if you’re an outdoor enthusiast, you’ll find enough adventure and scenic beauty here to fill up the canvas of your days, and plenty of like-minded people who share your respect for the grandeur of nature, the intoxicating fragrance of our Magnolia trees, picnicking under the shade of oaks, fishing at sundown, or hiking down a path that leads you not to the trail’s end, but to the conclusion that this is where you belong.
True, in some parts of the world, when you say the word “hub” people think “crowded”, “faceless”, “too noisy to hear myself think”. But we’re different.
There are crowds … parades down Evans Street. An annual Halloween street party. Students streaming to classes. Participants at major meeting or conferences. Or onlookers gathered down at the Extreme Park or Five Points Plaza to watch BMX bike pros practicing for an event.
But they’re not faceless crowds.
There is noise … live music rising from the campus nightlife scene, the hub-bub around the Convention Center, or when the Pirates rally to make the winning score, nothing short of pandemonium.
But our noise makes your spirits soar.
In fact, you could say that the hustle and bustle of life in Greenville is conducive to a higher level of thinking and inspiration. One thing’s for sure, the first thought on your mind will be how glad you are to be in Greenville, North Carolina, smack dab in the middle of such good company.
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