JOB SUMMARY JOB SUMMARY Performs a variety of specialized accounting functions relative to area of assignment including accounts payable and general accounting; posts routine journal entries; generates and/or prepares financial reports related to area of assignment; conducts administrative duties in support of departmental operations; and performs other related duties.
ESSENTIAL FUNCTIONS AND DECISION MAKINGESSENTIAL FUNCTIONS 1. Performs a variety of accounts payable duties:
- Maintains incoming payment requests, invoices, and other electronic correspondence including responding to vendor payment status, distributing vendor invoices into the appropriate department accounts payable folder.
- Receives and enters invoice data into the City financial software in preparation for weekly accounts payable runs; generates disbursements that include ACH, check, wire, and procurement card payments.
- Conducts research regarding City payables and provides instruction to departments for timely disbursements. Works with Purchasing to assist departments on identifying discrepancies with Purchase Orders and/or Contracts.
- Assists departments with proper submission and/or receiving of invoices. Follows up with departments regarding invoice status.
- Requests additional information and/or documentation to complete vendor payment processing.
- Issues disbursements to suppliers, vendors, and/or other business/organization providing goods/services.
- Verifies paid or outstanding status on issued disbursements.
- Prepares journal entries to properly allocate invoices to the appropriate general ledger accounts.
- Contact vendors to acquire vendor W-9s and forward the City’s W-9 form upon request.
- Assists accountant to issue 1099s.
2. Processes procurement card transactions:
- Assists as needed in verifying account charges for accuracy; identifies and resolves account discrepancies for proper coding.
- Processes disbursement to procurement card provider; prepares related reports in reconciling the procurement card statements.
- Assist accountant in providing procurement card transaction information to end user departments.
3. Performs a variety of general accounting duties:
- Performs online bank inquiries related to area of assignment.
- Prepares miscellaneous journal entries; reconciles related general ledger accounts.
- Compiles statistical and/or financial data related to area of assignment.
- Assists with month/year-end closing and/or annual audit processes.
4. Miscellaneous:
- Performs data entry; creates, updates, and maintains accounting records and files for area of assignment.
- Provides support to accountants as needed.
- Assists with open records requests as it pertains to area of assignment.
- Coordinates and conducts special projects as required.
- Assists as needed with the reception area and provides general administrative support. Performs other routine and/or specialized duties related to area of assignment.
MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS - High School Diploma or equivalent is required.
- Two (2) years accounts payable or closely related experience is required.
- A valid Texas Driver’s License with an acceptable driving record is required.
PREFERRED QUALIFICATIONS - Working knowledge/experience with Tyler-Munis financials or similar enterprise software system.
CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES - Must be able to read and comprehend departmental policies, procedure manuals, and
- accounting documentation relative to area of assignment.
- Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, vendors, customers, and local businesses.
PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting of to 50 pounds occasionally. Subject to sitting and vision constantly; handling, fine dexterity, hearing and talking frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, climbing, balancing and foot controls occasionally; bending and twisting rarely.
Working conditions involve occasional exposure to variable and/or extreme weather conditions, general driving hazards, and possible exposure infectious diseases when interacting with the public.
The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.View our Benefits Guide.
BENEFITSRetirement
- Public Agency Retirement Services (PARS) - Individual trust replacing Social Security
- Mission Square Retirement Corporation - optional 457-deferred compensation plan and Roth IRA
ADDITIONAL BENEFITS - Employee Assistance Program
- Activity Center Membership
- Direct Deposit
Closing Date/Time: 9/27/2024 11:59 PM Central
