Deputy Division Director Administrative Assistant Central Office

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors.

We offer great benefits!

Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program.

The selected candidate will serve as the Administrative Assistant to the Deputy Division Director of Human Resources for the Division of Adult Institutions. In addition, this position serves as the office manager directing a variety of support functions for the human resources leadership team.

This position is located in a fast-paced office; therefore, applicants will need to be detail-oriented, organized and have the ability to multi-task. The selected candidate will need to possess professional oral and written communication skills and the ability to communicate in a friendly, welcoming and professional manner in person and by phone.

The selected candidate should be knowledgeable in the use of Microsoft Office Outlook, Word, Excel, Smart Sheets and the Department’s Human Resource Management System as well as Financial System. Existing fluency in each of these systems is preferred.

The selected candidate will need to compose and draft correspondence related to Human Resource functions as well as respond to inquiries from state officials, staff and constituents regarding agency matters.

The selected candidate will provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support, prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members.

The selected candidate will oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents. Monitors the unit’s operating budgets.

The selected candidate will need to exercise independence in decision making based on agency policy and practice.

The selected candidate must have the ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department’s mission of Improving Lives for Safer Communities.

The selected candidate will have other related work as assigned.

Minimum Qualifications:

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.

(Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.)

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

Preferred Qualifications/Skills:

Knowledge and experience with SAMII HR and/or Financial is preferred

All requested documents MUST be received by the closing date listed.

Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager.

The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

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Jefferson City, Missouri United States View Map