DESCRIPTION
The City of Long Beach, Department of Health and Human Services has an immediate opening for a full-time, unclassified, at-will Community Program Specialist II in the Homeless Services Bureau. This position will r eport to a Community Program Specialist V and is primarily located at Multi-Service Center at 1301 W. 12 th Street, Long Beach, CA 90813.
EXAMPLES OF DUTIES
- Research, analyze, interpret, develop, and implement policies and procedures related to the administration of the CoC and ESG/ESG CARES Programs pursuant to the functions of a Unified Funding Agency;
- Assist in purchasing research as well as input requisition for the grant; generate, validate, and correct grant invoice or bill;
- Work collaboratively with program, contracts and procurement, data, and monitoring & compliance teams to monitor program performance and expenditures to ensure compliance and maximization of grant funding for CoC projects and provide technical assistance to service providers;
- Participate in team meetings to review service outcomes, continuous quality improvements, and grant deliverables;
- Coordinate with service providers to schedule on-site and virtual audits, obtain backup documentation, generate reports, and gather other information for City and its funders;
- Ensure compliance with regulations of relevant government codes as they relate to the CoC Program including provisions defined in 24 CFR Part 578 - Continuum of Care Program, CA Government Code Section 54950 - Brown Act, and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009;
- Develop, review, and update operating policies and procedures, create, and update forms;
- Review, route, and track invoices for sub-recipients to be processed by accounting;
- Provide assistance in the development and facilitation of RFPs and other procurements;
- Create, review, and maintain service provider and program files and reports;
- Support the evaluation of project performance and data quality;
- Initiate and lead subcontracting processes for awarded projects and other responsibilities pertaining to grant regulations and city policies, business operations, and improving overall system performance;
- Developing and maintaining content, public postings, and marketing materials via the City website, social media, email listings, newsletters, and other communication assets;
- Preparing agendas, minutes, correspondence, orientations, and documentation for the CoC Board, General Membership, and Subcommittees and serve as an administrative liaison to those bodies;
- Responsible for administration and communications related to CoC Board and subcommittees;
- Provides oversight and coordination of the Homeless Services Advisory Committee and respective subcommittees;
- Coordinates training opportunities and/or provides training for CoC subrecipients in accordance with written standards;
- Responsible for tracking and reporting on CoC fiscal trends and alignment with CoC goals; and;
- Performs other related duties as assigned.
REQUIREMENTS TO FILE
MINIMUM REQUIREMENTS: - Bachelor's Degree in Public Health , Social Work, Public Administration, or a closely related field. (Proof of education required).
- Professional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
- One (1) year full-time professional experience providing supportive services in a human or social services program.
- A Master’s Degree in Public Health , Social Work, Public Administration, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience. (Proof of education required).
- Valid motor vehicle operator license.
- Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.
- Willingness to work overtime, weekends, and evenings.
- Ability to:
- Learn, interpret, retain, and communicate technical and complex information, terminology, policies and procedures related to grant programs and compliance.
- Research and analyze data using a systematic and logical approach.
- Communicate clearly and concisely, both orally and in writing.
- Understand and follow oral and written instructions and procedures.
- Maintain accurate records and files.
- Work independently and/or as part of a team.
- Work effectively with a wide variety of people by consistently exercising tact, good judgment and a pro-active, problem-solving focused communication style.
- Operate office equipment including computers, printers and copiers as well as the word processing, spreadsheet, e-mail, database and program specific applications. (e.g. Microsoft Word, Excel, Outlook, and PowerPoint)
- Type and enter data accurately.
DESIRABLE QUALIFICATIONS: - Master’s Degree in Public Health, Social Work, Public Administration, or a closely related field.
- 2 years of experience providing supportive services (case management, clinical support) to diverse populations experiencing crisis.
- Experience with Homeless Management Information System
- Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese)
SUCCESSFUL CANDIDATE WILL DEMONSTRATE - Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment.
- Ability to implement equity principles in planning and implementation and a strong foundation in their use.
- Excellent organizational skills and the ability to be detail oriented and forward thinking.
- Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgment, and a proactive, problem-solving focused style.
- Ability to deescalate and resolve conflict effectively.
- Effective interpersonal, written, and verbal communication skills.
- Proficiency in the use of computers, including email, internet, and office productivity software (e.g., Microsoft Word, Excel, Teams, Sharepoint, etc.)
SELECTION PROCEDURE
This recruitment will close at 11:59 PM Pacific Time on Monday, May 20, 2024. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927.
The City of Long Beach is an
Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the
California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act
The City of Long Beach intends to provide reasonable accommodations in accordance with the
Americans with Disabilities Act of 1990 . I f a special accommodation is desired, or if you would like to request this information in an alternative format,
please call ( 562) 570-6927.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Employee BenefitsThe City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
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Medical and Dental Insurance•
Life Insurance•
Retirement Plan (P.E.R.S.)•
Paid Vacation, Personal Holidays and Sick Leave•
Deferred Compensation•
Credit Union Membership•
Free Bus Transportation (Long Beach Transit)•
Flexible Spending Accounts•
Free Employee Parking•
Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
Closing Date/Time: 5/20/2024 11:59 PM Pacific
