Administrative Specialist 2

Minimum Qualifications

Applicants must be reachable on the current eligible list for the Senior Administrative Assistant title.

Or

Eligible for transfer under Section 52.6 of Civil Service Law which requires one year of permanent, competitive status. To determine eligibility and list of eligible titles please go to our career mobility office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/
Or

In the event the eligible list becomes exhausted, we may appoint provisionally- One year of Permanent Service as an Administrative Specialist 1.

Duties Description

The Administrative Specialist 2, SG-23 serves as the Division Business Office Administrator for the Division of Environmental Stewardship and Planning (DESP), and reports to the Division Director or designee as appropriate.

Duties and Tasks:
As the DESP Office Administrator, the Administrative Specialist 2 performs or oversees performance of the following duties, as appropriate:
• Assist the Division Director in recruitment, hiring and human resources processes.
• Supervise and train administrative staff, including clerical, secretarial and lower-level professional staff at the Main Office. Assists in processing critical fills for the Division.
• Ensures the preparation and review of probationary service reports, temporary service reports and a variety of other documents, advising supervisors/managers on appropriate actions to be considered and taken in alignment with HR policies.
• Work with Albany Human Resource staff to provide recruitment needs including duties, location of positions, justification of need.
• Liaison between applicants and the main office human resource representative
• Work with Regional Business Office Administrator (RBOA) statewide
• Analyzes recurring requisitions for materials, equipment and supplies and makes recommendations for further purchases.
• Works with Procurement to resolve issues with purchase orders.
• Work with Division Director and Bureau of Financial Administration to assess financial needs by analyzing budget and spending patterns through use of historical data and communication with Division Director and Assistant Division Directors
• Work with Financial Administration to process interagency billings.
• Monitor budgets against Lapsing Funds to maximize use of funding.
• Gathers information for internal audits as needed including responding to the Albany Business Office in an accurate and timely fashion when information is requested for Albany response to control agencies including Office State Comptroller/Statewide Financial Services (OSC/SFS)
• Obtain/cancel P-Cards & Travel Cards for staff
• Administers Purchase Requisitions to procure needed items/services.
• Work with DESP Director and Finance to assess annual uniform inventory and ordering.
• Review vendor invoices through e-Settlements
• Natural Historic Trust (NHT) - Oversee staff preparing Process Payments, revenue abstracts, & reconciliations
• Track Division funding including NPS, T&S, NYWorks, EPF in conjunction with other administrative support staff
• Act as lead resource to District staff for administrative needs
• Supervise DESP Statewide Grants Coordinator and Stewardship Administrative Specialist.
• Perform other duties as needed and directed by the Division Director.

Additional Comments

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off
• PEF & CSEA: 44 days - 13 vacation days, 13 sick days, and 5 personal leave days, 13 holidays
• M/C: 39 days - 13 vacation days, 8 sick days, and 5 personal leave days, 13 holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 05/17/24

84,156

Albany, New York United States View Map