Program Aide (NY HELPS)

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Duties Description

Under the supervision of the Contract Management Specialist1, the selected candidate will perform tasks related to the operation of the Regional Purchasing Department.
Duties include, but are not limited to:
• Assists in monitoring agency expenditures and reviewing documentation to ensure all NYS Procurement Guidelines are being followed.
• Performs various budget/finance activities including but not limited to, running spending reports, compiling statistical data, processing payments and tracking multiple funding sources.
• Processes requisitions and reviews documentation submitted by regional staff to confirm appropriate quotes, insurance, and prevailing wages are included.
• Reviews budget data prepared by agency staff for completeness and responsiveness to budgetary needs and projections.
• Provides training on the best practices in NYS procurement guidelines and navigates the Statewide Financial System (SFS).
• Reconciles procurement transactions and audits purchases made by regional staff.
• Audits utility invoices, and tracks payments and energy usage into Agency database.
• Processes reimbursements for employees travel expenses; CDL's, and pesticide applicator licenses.
• Supervises purchasing support staff.
• Works closely with other state agencies to correct billing issues, update coding errors and ensure prompt payment.

Additional Comments

OPERATING NEEDS:
• Must possess strong organizational skills and the ability to work independently.
• Ability to effectively communicate and conduct state business.
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.

Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 05/10/24

51,857

North Babylon, New York United States View Map