State of Missouri
Jefferson City, Missouri, United States
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. You will be joining the Missouri Department of Natural Resources as a Lead Administrative Support Assistant for the Budget and Planning Section in the Environmental Remediation Program. You will be the receptionist for the building, assist with various duties as needed such as transitioning to all electronic files and assist team members in the Records Center. This position will be located within the Missouri Department of Natural Resources, Division of Environmental Quality at 1730 E. Elm St., Jefferson City, MO 65101. Receptionist for the 1730 E. Elm building. Receive, open, and distribute incoming mail. Schedule and coordinate conference and meeting room activity. Data entry by claiming revenue in the Central Receipt Log. Provide support to the Program’s Sections to convert paper files to electronic. Red Cross Coordinator for the building, setting up blood drives. Assist with resolving building issues, i.e., reporting when light bulbs need changed, janitorial issues, etc. Assist the Records Center with filing, creation of new files, scanning information and other Program Sections assistance. Analytical Think/Problem Solving : Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Attention to Detail : Is thorough when performing work and conscientious about attending to detail. Flexibility : Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles. Ability to work 8:00 a.m. - 5:00 p.m. Monday - Friday (no substitutions) Equivalent to those typically gained by: 3-5 years of office and/or administrative experience. (Substitutions may be allowed.) Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
May 15, 2024
Full Time
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. You will be joining the Missouri Department of Natural Resources as a Lead Administrative Support Assistant for the Budget and Planning Section in the Environmental Remediation Program. You will be the receptionist for the building, assist with various duties as needed such as transitioning to all electronic files and assist team members in the Records Center. This position will be located within the Missouri Department of Natural Resources, Division of Environmental Quality at 1730 E. Elm St., Jefferson City, MO 65101. Receptionist for the 1730 E. Elm building. Receive, open, and distribute incoming mail. Schedule and coordinate conference and meeting room activity. Data entry by claiming revenue in the Central Receipt Log. Provide support to the Program’s Sections to convert paper files to electronic. Red Cross Coordinator for the building, setting up blood drives. Assist with resolving building issues, i.e., reporting when light bulbs need changed, janitorial issues, etc. Assist the Records Center with filing, creation of new files, scanning information and other Program Sections assistance. Analytical Think/Problem Solving : Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Attention to Detail : Is thorough when performing work and conscientious about attending to detail. Flexibility : Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles. Ability to work 8:00 a.m. - 5:00 p.m. Monday - Friday (no substitutions) Equivalent to those typically gained by: 3-5 years of office and/or administrative experience. (Substitutions may be allowed.) Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
State of Missouri
Kansas City, Missouri, United States
The Family Support Division is seeking applications for the position of a Lead Administrative Support Assistant in the Jackson County/Kansas City Child Support Office located at 615 E 13th St., Kansas City, MO. Assist with coordinating child support outreach Work closely with our contractors/community Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate work flow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. One or more years of clerical support experience as an Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Four or more years of office or related clerical experience including one year at the advanced clerical level (comparable to Administrative Support Assistant) or two years above the entry level (comparable to Administrative Support Clerk); and possession of a high school diploma or GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year). (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 16, 2024
Full Time
The Family Support Division is seeking applications for the position of a Lead Administrative Support Assistant in the Jackson County/Kansas City Child Support Office located at 615 E 13th St., Kansas City, MO. Assist with coordinating child support outreach Work closely with our contractors/community Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate work flow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. One or more years of clerical support experience as an Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Four or more years of office or related clerical experience including one year at the advanced clerical level (comparable to Administrative Support Assistant) or two years above the entry level (comparable to Administrative Support Clerk); and possession of a high school diploma or GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year). (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
State of Missouri
Jefferson City, Missouri, United States
Job Location: Base location will be located at 205 Jefferson Street Jefferson City, Mo 65101. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Serves as an office manager directing a variety of support functions or services; plans, assigns, directs, and coordinates the activities of a large office staff directly or through supervisors; and exercises delegated authority in the selection, training, assignment, and evaluation of employees. Responds to inquiries either written or verbal from state officials, customers, vendors, and the public regarding agency matters; investigates and recommends corrective action to resolve customer complaints. Tracks and monitors assigned operating unit budgets and spending plans; researches and/or collects, assembles, and summarizes financial and statistical information. Recommends changes in operational policies and procedures for approval by the supervisor, prepares and communicates instructions and directives regarding changes and clarification of policy, and ensures policies and procedures are properly implemented in the unit or section supervised. Composes or drafts correspondence involving the interpretation of agency rules, regulations, and program responsibility. All you need for success: One or more years of experience as a Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency. OR Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency. Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent oral, written and interpersonal communication skills Excellent problem-solving and time management skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 08, 2024
Full Time
Job Location: Base location will be located at 205 Jefferson Street Jefferson City, Mo 65101. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Serves as an office manager directing a variety of support functions or services; plans, assigns, directs, and coordinates the activities of a large office staff directly or through supervisors; and exercises delegated authority in the selection, training, assignment, and evaluation of employees. Responds to inquiries either written or verbal from state officials, customers, vendors, and the public regarding agency matters; investigates and recommends corrective action to resolve customer complaints. Tracks and monitors assigned operating unit budgets and spending plans; researches and/or collects, assembles, and summarizes financial and statistical information. Recommends changes in operational policies and procedures for approval by the supervisor, prepares and communicates instructions and directives regarding changes and clarification of policy, and ensures policies and procedures are properly implemented in the unit or section supervised. Composes or drafts correspondence involving the interpretation of agency rules, regulations, and program responsibility. All you need for success: One or more years of experience as a Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency. OR Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency. Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent oral, written and interpersonal communication skills Excellent problem-solving and time management skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
State of Missouri
Jefferson City, Missouri, United States
A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program Serves as office manager directing a variety of support functions; plans/assigns/directs/coordinates the activities of a large office staff directly or through supervisors/exercises delegated authority in the selection/training/assignment/evaluation of employees Performs independent functions; application of technical expertise/specialized program knowledge/ organizes/implements program activities/confers with management regarding program status and issues Provides complex administrative assistance/represents the supervisor at staff or other meetings/ recognizes manager’s and staff priorities/schedules meetings/coordinates logistical arrangements for program, agency, inter-agency efforts Oversees/ensures the accurate, timely preparation/review/posting/processing of a variety of fiscal, payroll, personnel, purchasing, and related documents Recommends changes in operational policies/procedures for approval by supervisor/prepares and communicates instructions/directives regarding changes and clarification of policy/ensures policies and procedures are properly implemented in the unit/section supervised Tracks/monitors assigned operating unit budgets/spending plans; researches and/or collects, assembles, and summarizes financial/statistical information; researches assigned issues/compiles pertinent program or fiscal information/prepares complex ad hoc reports/spreadsheets/databases Composes/drafts correspondence involving the interpretation of agency rules/regulations/program responsibility and responds to inquiries from state officials/customers/vendors/the public regarding agency matters; investigates/recommends corrective action to resolve customer complaints Exercises independence in decision making based on agency operations/policies/procedures; receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results and performs other related work as assigned Minimum Qualifications: One or more years of experience as an Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) All requested documents MUST be received by the closing date listed. Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager. The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years! The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.
May 18, 2024
Full Time
A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program Serves as office manager directing a variety of support functions; plans/assigns/directs/coordinates the activities of a large office staff directly or through supervisors/exercises delegated authority in the selection/training/assignment/evaluation of employees Performs independent functions; application of technical expertise/specialized program knowledge/ organizes/implements program activities/confers with management regarding program status and issues Provides complex administrative assistance/represents the supervisor at staff or other meetings/ recognizes manager’s and staff priorities/schedules meetings/coordinates logistical arrangements for program, agency, inter-agency efforts Oversees/ensures the accurate, timely preparation/review/posting/processing of a variety of fiscal, payroll, personnel, purchasing, and related documents Recommends changes in operational policies/procedures for approval by supervisor/prepares and communicates instructions/directives regarding changes and clarification of policy/ensures policies and procedures are properly implemented in the unit/section supervised Tracks/monitors assigned operating unit budgets/spending plans; researches and/or collects, assembles, and summarizes financial/statistical information; researches assigned issues/compiles pertinent program or fiscal information/prepares complex ad hoc reports/spreadsheets/databases Composes/drafts correspondence involving the interpretation of agency rules/regulations/program responsibility and responds to inquiries from state officials/customers/vendors/the public regarding agency matters; investigates/recommends corrective action to resolve customer complaints Exercises independence in decision making based on agency operations/policies/procedures; receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results and performs other related work as assigned Minimum Qualifications: One or more years of experience as an Administrative Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) All requested documents MUST be received by the closing date listed. Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager. The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years! The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.
State of Missouri
Jefferson City, Missouri, United States
Job Location: Jefferson City, MO Why you’ll love this position: The Missouri Department of Agriculture's, Device & Commodity Inspection Program inspects large and small scales, grain hopper scales, taxicab meters, milk for quantity determination, prepackaged merchandise and method of sale of commodities. The program enforces the Missouri Egg Law and the Missouri Unfair Milk Sales Practices Act. We are looking for a candidate that can work independently, handle multiple tasks, and help with special projects to improve efficiencies within the program. If you are interested in a position that allows you to make a difference every day in the lives of Missouri citizens, while protecting businesses and consumers, this may be the position for you! Answer questions from the public on the various aspects of the program. This includes by phone, email, and mail. Entering and reconciling payments for egg licenses, milk licenses, and scale inspections. Support inspection staff with solving issues that arise in their day-to-day tasks. To include helping resolve computer related issues, ordering supplies, and problems related to payments, and invoicing. Ability to communicate professionally and maintain effective working relationships with other employees and the public. Assist in special projects to improve program efficiencies and goal tracking. Other duties as assigned. Minimum Qualifications: Three (3) or more years of experience as an Administrative Support Assistant AND possession of a high school diploma or GED equivalent. OR Two (2) or more years of full-time training from an accredited vocational or business school in office management, secretarial science, or a closely related field AND one (1) or more years of office-related clerical experience and possession of a high school diploma or GED equivalent. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 11, 2024
Full Time
Job Location: Jefferson City, MO Why you’ll love this position: The Missouri Department of Agriculture's, Device & Commodity Inspection Program inspects large and small scales, grain hopper scales, taxicab meters, milk for quantity determination, prepackaged merchandise and method of sale of commodities. The program enforces the Missouri Egg Law and the Missouri Unfair Milk Sales Practices Act. We are looking for a candidate that can work independently, handle multiple tasks, and help with special projects to improve efficiencies within the program. If you are interested in a position that allows you to make a difference every day in the lives of Missouri citizens, while protecting businesses and consumers, this may be the position for you! Answer questions from the public on the various aspects of the program. This includes by phone, email, and mail. Entering and reconciling payments for egg licenses, milk licenses, and scale inspections. Support inspection staff with solving issues that arise in their day-to-day tasks. To include helping resolve computer related issues, ordering supplies, and problems related to payments, and invoicing. Ability to communicate professionally and maintain effective working relationships with other employees and the public. Assist in special projects to improve program efficiencies and goal tracking. Other duties as assigned. Minimum Qualifications: Three (3) or more years of experience as an Administrative Support Assistant AND possession of a high school diploma or GED equivalent. OR Two (2) or more years of full-time training from an accredited vocational or business school in office management, secretarial science, or a closely related field AND one (1) or more years of office-related clerical experience and possession of a high school diploma or GED equivalent. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
State of Missouri
Jefferson City, Missouri, United States
Job Location: This position will be located at 3418 Knipp Drive-Knipp Building. Why you’ll love this position: Seasoned vocational administrative support position. Work involves responsibility for making independent decisions based upon knowledge of agency operations, policies, and procedures as related to the redaction of confidential/sensitive information prior to being distributed to the public. This position is responsible for redacting information in accordance to federal and state law, and internal policies and procedures. Work involves reviewing large amounts of information to determine what information can be released which requires a great amount of detail and discretion. Reports must also be produced on work performed. Experience in ROI (Release of Information) is preferred. Reviewing large amounts of information that is of confidential and/or sensitive nature and determining what information is to be redacted. Reviewing incoming request for documents/information. Tracking and logging requests. Making recommendations to supervisor about information to ensure the scope of the request is being met. Providing estimations of the amount of time a request will take. Maintaining a log of all information redacted and the legal/policy authority for doing so. Maintaining accurate data on the amount of time spent of each request. Communicating with supervisor, local offices and other unit staff regarding requests. Responding to inquiries from the public. Researching assigned issues. Compiling pertinent data/information. Preparing reports, spreadsheet, and/or databases. Minimum Qualifications: 3-5 years of relevant experience. (Substitutions may be allowed.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 14, 2024
Full Time
Job Location: This position will be located at 3418 Knipp Drive-Knipp Building. Why you’ll love this position: Seasoned vocational administrative support position. Work involves responsibility for making independent decisions based upon knowledge of agency operations, policies, and procedures as related to the redaction of confidential/sensitive information prior to being distributed to the public. This position is responsible for redacting information in accordance to federal and state law, and internal policies and procedures. Work involves reviewing large amounts of information to determine what information can be released which requires a great amount of detail and discretion. Reports must also be produced on work performed. Experience in ROI (Release of Information) is preferred. Reviewing large amounts of information that is of confidential and/or sensitive nature and determining what information is to be redacted. Reviewing incoming request for documents/information. Tracking and logging requests. Making recommendations to supervisor about information to ensure the scope of the request is being met. Providing estimations of the amount of time a request will take. Maintaining a log of all information redacted and the legal/policy authority for doing so. Maintaining accurate data on the amount of time spent of each request. Communicating with supervisor, local offices and other unit staff regarding requests. Responding to inquiries from the public. Researching assigned issues. Compiling pertinent data/information. Preparing reports, spreadsheet, and/or databases. Minimum Qualifications: 3-5 years of relevant experience. (Substitutions may be allowed.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Job Location: This position will be located at 131 West High Street - 3rd Floor, Jefferson City, Missouri OR at 149 Park Central Square, Springfield, Missouri Why you’ll love this position: If you enjoy working with a tight-knit team to provide high-quality administrative support in a court-like setting, come join us at the Administrative Hearing Commission! The AHC provides an impartial, independent review of disputes between private citizens and state agencies or boards. We handle a wide variety of cases, including tax appeals, medical-marijuana license appeals, and professional-license disputes. Our team is comprised of lawyers and non-legal support staff. This position supports our non-legal staff team to ensure the office runs smoothly so our cases can run smoothly. This position reports to the Office Manager, who reports to the Managing Commissioner. Perform a variety of clerical tasks to assist in the AHC’s operations. Depending on the day, you may be filing, docketing, answering phones, opening new cases in the AHC’s case management system, formatting draft notices and orders, processing mail, or scheduling hearings. Work in Microsoft Office, Adobe Acrobat, WebEx, and our case management system. Coordinate closely with the Office Manager, Hearings Clerk, and Paralegal to ensure all administrative tasks are completed timely. Complete work product accurately and timely. Minimum Qualifications: Three or more years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications: Experience working in legal office environment. Knowledge of basic legal terminology and legal process. Comprehensive knowledge of: Common office and videoconferencing software; Office practices, procedures, and equipment; and Grammar, composition, and spelling. Abilities to: Provide excellent customer service; Work independently and exercise sound judgment; Maintain a high level of discretion when dealing with sensitive/confidential information; Recognize priorities and work well under pressure; and Communicate effectively and function in a team. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 17, 2024
Full Time
Job Location: This position will be located at 131 West High Street - 3rd Floor, Jefferson City, Missouri OR at 149 Park Central Square, Springfield, Missouri Why you’ll love this position: If you enjoy working with a tight-knit team to provide high-quality administrative support in a court-like setting, come join us at the Administrative Hearing Commission! The AHC provides an impartial, independent review of disputes between private citizens and state agencies or boards. We handle a wide variety of cases, including tax appeals, medical-marijuana license appeals, and professional-license disputes. Our team is comprised of lawyers and non-legal support staff. This position supports our non-legal staff team to ensure the office runs smoothly so our cases can run smoothly. This position reports to the Office Manager, who reports to the Managing Commissioner. Perform a variety of clerical tasks to assist in the AHC’s operations. Depending on the day, you may be filing, docketing, answering phones, opening new cases in the AHC’s case management system, formatting draft notices and orders, processing mail, or scheduling hearings. Work in Microsoft Office, Adobe Acrobat, WebEx, and our case management system. Coordinate closely with the Office Manager, Hearings Clerk, and Paralegal to ensure all administrative tasks are completed timely. Complete work product accurately and timely. Minimum Qualifications: Three or more years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications: Experience working in legal office environment. Knowledge of basic legal terminology and legal process. Comprehensive knowledge of: Common office and videoconferencing software; Office practices, procedures, and equipment; and Grammar, composition, and spelling. Abilities to: Provide excellent customer service; Work independently and exercise sound judgment; Maintain a high level of discretion when dealing with sensitive/confidential information; Recognize priorities and work well under pressure; and Communicate effectively and function in a team. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
State of Missouri
Jefferson City, Missouri, United States
Job Location: This position is located at the Knipp Building; 3418 Knipp Drive, Jefferson City, MO. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Why you’ll love this position: This position is responsible for enrolling providers to ensure MO HealthNet participants have access to quality healthcare providers. The MMAC Revalidation Unit is a fast paced and challenging unit with opportunities for advancement. The person in this position will work independently within this supportive and hard-working team environment. You will respond to non-routine inquiries and requests from providers and other agencies. Communicate with providers via email, mail, and by phone. Answer questions from fellow team members and assist supervisor, as needed. Locate background information currently in enrollment files, in the imaging system, or from attachments to applications. Research, review, and make decisions about complex correspondence received from providers or others, and must be able to define in detail what information is needed. Process provider change requests regarding address changes, Tax ID changes, ownership changes, name change, etc. Process Revalidations for Provider Enrollment providers and track completion of revalidations to ensure compliance with federal and state regulatory requirements. Assist with the development of paperless workflows and identify opportunities to improve unit efficiency. Minimum Qualifications 3-5 years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications Attention to detail is essential and the ability to multi-task along with being organized. Clear, accurate, written and verbal communication is important, along with a desire to provide excellent customer service. Must be able to lead in a team setting with positivity and a professional demeanor. Must have computer experience and typing skills. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 04, 2024
Full Time
Job Location: This position is located at the Knipp Building; 3418 Knipp Drive, Jefferson City, MO. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Why you’ll love this position: This position is responsible for enrolling providers to ensure MO HealthNet participants have access to quality healthcare providers. The MMAC Revalidation Unit is a fast paced and challenging unit with opportunities for advancement. The person in this position will work independently within this supportive and hard-working team environment. You will respond to non-routine inquiries and requests from providers and other agencies. Communicate with providers via email, mail, and by phone. Answer questions from fellow team members and assist supervisor, as needed. Locate background information currently in enrollment files, in the imaging system, or from attachments to applications. Research, review, and make decisions about complex correspondence received from providers or others, and must be able to define in detail what information is needed. Process provider change requests regarding address changes, Tax ID changes, ownership changes, name change, etc. Process Revalidations for Provider Enrollment providers and track completion of revalidations to ensure compliance with federal and state regulatory requirements. Assist with the development of paperless workflows and identify opportunities to improve unit efficiency. Minimum Qualifications 3-5 years of relevant experience. (Substitutions may be allowed.) Preferred Qualifications Attention to detail is essential and the ability to multi-task along with being organized. Clear, accurate, written and verbal communication is important, along with a desire to provide excellent customer service. Must be able to lead in a team setting with positivity and a professional demeanor. Must have computer experience and typing skills. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 515449; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Sociology Salary Range: $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the department chair, the incumbent is responsible for tracking, monitoring, and coordinating the department’s annual graduate admissions process, including working closely with the Admissions office and the graduate director. Creates, prepares and maintains all graduate applicant files. Communicates with applicants regarding application status and answers prospective student queries regarding deadlines, forms, financial assistance, international programs, and referral to appropriate departments and offices. Tracks the progress of current graduate students, including processing of course substitutions, petitions, and entering permits. The incumbent is responsible for keeping informed of changes to the curricular requirements for the MA program in Sociology and changes to the submission of graduate student thesis and formation of thesis committees. Maintains the graduate hallway boards and the webpages related to the graduate programs; and keeps graduate students informed of departmental events, graduate course offerings, thesis workshops, deadlines, and policies. The incumbent also assists the Department Chair with the Graduate and Professional Recruitment Fair and compiling data related to the graduate programs. The incumbent also provides back-up support with answering phones, copying, and assisting at the front counter. Will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar’s Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills. Incumbent must have the ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent maintains the electronic and hardcopies of the department’s course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty, staff, and students; and solicits and posts faculty office hours prior to each term. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead. The incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; and be self-motivated and able to work independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 515449; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Sociology Salary Range: $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the department chair, the incumbent is responsible for tracking, monitoring, and coordinating the department’s annual graduate admissions process, including working closely with the Admissions office and the graduate director. Creates, prepares and maintains all graduate applicant files. Communicates with applicants regarding application status and answers prospective student queries regarding deadlines, forms, financial assistance, international programs, and referral to appropriate departments and offices. Tracks the progress of current graduate students, including processing of course substitutions, petitions, and entering permits. The incumbent is responsible for keeping informed of changes to the curricular requirements for the MA program in Sociology and changes to the submission of graduate student thesis and formation of thesis committees. Maintains the graduate hallway boards and the webpages related to the graduate programs; and keeps graduate students informed of departmental events, graduate course offerings, thesis workshops, deadlines, and policies. The incumbent also assists the Department Chair with the Graduate and Professional Recruitment Fair and compiling data related to the graduate programs. The incumbent also provides back-up support with answering phones, copying, and assisting at the front counter. Will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar’s Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills. Incumbent must have the ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent maintains the electronic and hardcopies of the department’s course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty, staff, and students; and solicits and posts faculty office hours prior to each term. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead. The incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; and be self-motivated and able to work independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Duties and Responsibilities: Under the direct supervision of the Executive Director and Associate/Assistant Director, the Administrative Support Assistant II will provide overall office support to meet the operational needs of the Marilyn Magaram Center (MMC). Organizes and coordinates administrative duties and works to improve the Center’s procedures and day-to-day operations. Serve as the lead coordinator for operational duties including: staff and client scheduling, equipment purchasing/maintenance, shipment/inventory, creation/maintenance of office policies, onboarding/training employees, overseeing employee productivity/deadlines, and coordination of celebrations and events. This person will help the MMC achieve organizational efficiency by nurturing a positive, inclusive work environment. Qualifications: The equivalent of three years of full-time experience as an Office Manager, Front Office Manager or Administrative Assistant, with general office clerical work that has provided the candidate with the knowledge of abilities listed. College education/vocational school training in business or related field may be substituted for up to two years of the required experience. Knowledge, Specialized Skills, and Abilities: Thorough knowledge of correct English grammar, spelling, and punctuation. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; investigate, analyze, and resolve routine clerical problems; work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; independently prepare and draft clear and concise final form of memoranda and correspondences; keep the moderately complex records and files; maintain confidentiality of Center information, establish and maintain cooperative working relationships with staff, students, faculty, and other; and operate standard office machines, computers, and software such as Microsoft Office and Adobe Suite. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Monday-Friday 8 am- 5 pm Full Pay range: $21.24- $34.81 The anticipated hiring range: $22- $29 Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 6/8/23 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 08 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Duties and Responsibilities: Under the direct supervision of the Executive Director and Associate/Assistant Director, the Administrative Support Assistant II will provide overall office support to meet the operational needs of the Marilyn Magaram Center (MMC). Organizes and coordinates administrative duties and works to improve the Center’s procedures and day-to-day operations. Serve as the lead coordinator for operational duties including: staff and client scheduling, equipment purchasing/maintenance, shipment/inventory, creation/maintenance of office policies, onboarding/training employees, overseeing employee productivity/deadlines, and coordination of celebrations and events. This person will help the MMC achieve organizational efficiency by nurturing a positive, inclusive work environment. Qualifications: The equivalent of three years of full-time experience as an Office Manager, Front Office Manager or Administrative Assistant, with general office clerical work that has provided the candidate with the knowledge of abilities listed. College education/vocational school training in business or related field may be substituted for up to two years of the required experience. Knowledge, Specialized Skills, and Abilities: Thorough knowledge of correct English grammar, spelling, and punctuation. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; investigate, analyze, and resolve routine clerical problems; work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; independently prepare and draft clear and concise final form of memoranda and correspondences; keep the moderately complex records and files; maintain confidentiality of Center information, establish and maintain cooperative working relationships with staff, students, faculty, and other; and operate standard office machines, computers, and software such as Microsoft Office and Adobe Suite. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Monday-Friday 8 am- 5 pm Full Pay range: $21.24- $34.81 The anticipated hiring range: $22- $29 Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 6/8/23 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 08 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 535922; 2/08/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II History Salary Range : $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, hours to be arranged.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair the Administrative Support Assistant will provide general office and clerical support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; processing standard and electronic mail received at the department office; staffing the department's front desk during regular business hours; answering phone calls to the department office; photocopying and collating course material for faculty and department as needed; assessing office supply inventory needs; using and maintaining office support technology packages including Microsoft Office package software and GET (PeopleSoft); assisting undergraduate and graduate students by responding to requests for information for the undergraduate and graduate programs; scheduling and arranging appointments including reminders; keeping track of faculty office hours; processing of documents and records; information gathering and analysis; and preparing various reports as assigned by the administrative support coordinator or department chair. In addition to these general duties, the incumbent will: maintain electronic and hardcopies of the department's course syllabi files and help faculty, if necessary, with the textbook adoption process; process room requests for departmental special events, facilities requests, and key requests for faculty and staff affiliated with the department; solicit and post faculty office hours for each academic term; assist the department coordinator in identifying available rooms when faculty request classroom changes or space for special class events; create and maintain student files; answer prospective student queries regarding deadlines, forms, financial assistance, international programs; refer students to appropriate departments and offices; enter permits for all students on GET and help with late adds and drops, petitions, reinstatements, academic renewals and appeals; maintain the hallway bulletin boards and webpages (website) and other platforms related to the History Department; inform students of departmental events, course offerings, workshops, deadlines, and policies; assist with departmental newsletters; assist the Department Chair with compiling data related to the graduate and the undergraduate program; answer the phones at the History Department; assist students and faculty at the front counter of the History Department; respond to student queries regarding current academic status by supplying appropriate information or refer them to responsible persons; generate and maintain graduate program files; assist the department coordinator with the processing of faculty travel forms; and work closely with a variety of student offices and/or departments, such as the Registrar's Office and the Advisement offices with regard to student records and program requirements, such as grade changes and enrollment issues. Required Qualifications & Experience : Two years of full-time general office experience, which included providing work direction or acting as a lead. Knowledge of MS Office; experience with website editing; and experience with use of electronic and voice mail in a professional office setting. Incumbent must have a thorough knowledge of office methods, procedures, and practices; thorough knowledge of English, grammar, punctuation, and spelling; and excellent oral and written communication skills. Incumbent must be self-motivated with the ability to: work independently; learn, interpret and apply a variety of complex policies and procedures; identify deviations from applicable policies; use computer technology to access data, maintain records, generate reports and communicate with others; interact in a supportive manner with varying levels of faculty, staff, students, and members of the general public. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with academic program support. Knowledge of University academic and fiscal policies. Familiarity with GET (PeopleSoft), Drupal, and Adobe (including AdobeSign and editing functions in Adobe Acrobat). Familiarity with room-scheduling software (Ad Astra). General working knowledge of university infrastructure, policies and procedures. Closing Date : Review of applications will begin on February 22, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 535922; 2/08/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II History Salary Range : $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, hours to be arranged.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair the Administrative Support Assistant will provide general office and clerical support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; processing standard and electronic mail received at the department office; staffing the department's front desk during regular business hours; answering phone calls to the department office; photocopying and collating course material for faculty and department as needed; assessing office supply inventory needs; using and maintaining office support technology packages including Microsoft Office package software and GET (PeopleSoft); assisting undergraduate and graduate students by responding to requests for information for the undergraduate and graduate programs; scheduling and arranging appointments including reminders; keeping track of faculty office hours; processing of documents and records; information gathering and analysis; and preparing various reports as assigned by the administrative support coordinator or department chair. In addition to these general duties, the incumbent will: maintain electronic and hardcopies of the department's course syllabi files and help faculty, if necessary, with the textbook adoption process; process room requests for departmental special events, facilities requests, and key requests for faculty and staff affiliated with the department; solicit and post faculty office hours for each academic term; assist the department coordinator in identifying available rooms when faculty request classroom changes or space for special class events; create and maintain student files; answer prospective student queries regarding deadlines, forms, financial assistance, international programs; refer students to appropriate departments and offices; enter permits for all students on GET and help with late adds and drops, petitions, reinstatements, academic renewals and appeals; maintain the hallway bulletin boards and webpages (website) and other platforms related to the History Department; inform students of departmental events, course offerings, workshops, deadlines, and policies; assist with departmental newsletters; assist the Department Chair with compiling data related to the graduate and the undergraduate program; answer the phones at the History Department; assist students and faculty at the front counter of the History Department; respond to student queries regarding current academic status by supplying appropriate information or refer them to responsible persons; generate and maintain graduate program files; assist the department coordinator with the processing of faculty travel forms; and work closely with a variety of student offices and/or departments, such as the Registrar's Office and the Advisement offices with regard to student records and program requirements, such as grade changes and enrollment issues. Required Qualifications & Experience : Two years of full-time general office experience, which included providing work direction or acting as a lead. Knowledge of MS Office; experience with website editing; and experience with use of electronic and voice mail in a professional office setting. Incumbent must have a thorough knowledge of office methods, procedures, and practices; thorough knowledge of English, grammar, punctuation, and spelling; and excellent oral and written communication skills. Incumbent must be self-motivated with the ability to: work independently; learn, interpret and apply a variety of complex policies and procedures; identify deviations from applicable policies; use computer technology to access data, maintain records, generate reports and communicate with others; interact in a supportive manner with varying levels of faculty, staff, students, and members of the general public. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with academic program support. Knowledge of University academic and fiscal policies. Familiarity with GET (PeopleSoft), Drupal, and Adobe (including AdobeSign and editing functions in Adobe Acrobat). Familiarity with room-scheduling software (Ad Astra). General working knowledge of university infrastructure, policies and procedures. Closing Date : Review of applications will begin on February 22, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
Fayette, Missouri, United States
Job Location: Base is negotiable between Fayette and Moberly, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types and edits a variety of material, which may contain technical or specialized terminology. Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines; and reviews work for accuracy, timeliness, and conformance with procedures and processes. Mentors and advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; and approves and monitors leave requests. Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records. Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports. Obtains quotes and bids for commodities, equipment, and services; initiates or oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders. Reviews documents for accuracy, completeness, and compliance with established policies and procedures. Composes correspondence including some interpretation and application of established policies and procedures; attends meetings and takes notes; and transcribes written and verbal communication. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving; and maintains correspondence and report files. Prepares and/or oversees the processing of supply requisitions, expense accounts, and/or other program or agency documents; maintains cost and/or inventory records. Maintains calendars and schedules; coordinates meeting logistics; and arranges travel and accommodations. Performs, reviews, and verifies complex computations involving the application of rules and regulations. Enters, updates, and/or retrieves information; develops spreadsheets and databases. Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures. Performs other related work as assigned. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 04, 2024
Full Time
Job Location: Base is negotiable between Fayette and Moberly, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types and edits a variety of material, which may contain technical or specialized terminology. Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines; and reviews work for accuracy, timeliness, and conformance with procedures and processes. Mentors and advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; and approves and monitors leave requests. Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records. Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports. Obtains quotes and bids for commodities, equipment, and services; initiates or oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders. Reviews documents for accuracy, completeness, and compliance with established policies and procedures. Composes correspondence including some interpretation and application of established policies and procedures; attends meetings and takes notes; and transcribes written and verbal communication. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving; and maintains correspondence and report files. Prepares and/or oversees the processing of supply requisitions, expense accounts, and/or other program or agency documents; maintains cost and/or inventory records. Maintains calendars and schedules; coordinates meeting logistics; and arranges travel and accommodations. Performs, reviews, and verifies complex computations involving the application of rules and regulations. Enters, updates, and/or retrieves information; develops spreadsheets and databases. Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures. Performs other related work as assigned. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
State of Missouri
New Madrid, Missouri, United States
Job Location: Base is negotiable between New Madrid and Caruthersville, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 04, 2024
Full Time
Job Location: Base is negotiable between New Madrid and Caruthersville, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
State of Missouri
Moberly, Missouri, United States
Job Location: Base is negotiable between Moberly and Fayette, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types and edits a variety of material, which may contain technical or specialized terminology. Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines; and reviews work for accuracy, timeliness, and conformance with procedures and processes. Mentors and advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; and approves and monitors leave requests. Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records. Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports. Obtains quotes and bids for commodities, equipment, and services; initiates or oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders. Reviews documents for accuracy, completeness, and compliance with established policies and procedures. Composes correspondence including some interpretation and application of established policies and procedures; attends meetings and takes notes; and transcribes written and verbal communication. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving; and maintains correspondence and report files. Prepares and/or oversees the processing of supply requisitions, expense accounts, and/or other program or agency documents; maintains cost and/or inventory records. Maintains calendars and schedules; coordinates meeting logistics; and arranges travel and accommodations. Performs, reviews, and verifies complex computations involving the application of rules and regulations. Enters, updates, and/or retrieves information; develops spreadsheets and databases. Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures. Performs other related work as assigned. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 04, 2024
Full Time
Job Location: Base is negotiable between Moberly and Fayette, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types and edits a variety of material, which may contain technical or specialized terminology. Supervises and trains staff performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines; and reviews work for accuracy, timeliness, and conformance with procedures and processes. Mentors and advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; and approves and monitors leave requests. Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records. Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports. Obtains quotes and bids for commodities, equipment, and services; initiates or oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders. Reviews documents for accuracy, completeness, and compliance with established policies and procedures. Composes correspondence including some interpretation and application of established policies and procedures; attends meetings and takes notes; and transcribes written and verbal communication. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving; and maintains correspondence and report files. Prepares and/or oversees the processing of supply requisitions, expense accounts, and/or other program or agency documents; maintains cost and/or inventory records. Maintains calendars and schedules; coordinates meeting logistics; and arranges travel and accommodations. Performs, reviews, and verifies complex computations involving the application of rules and regulations. Enters, updates, and/or retrieves information; develops spreadsheets and databases. Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures. Performs other related work as assigned. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536967; 3/12/2024 FRONT OFFICE AND IT ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II College of Natural and Social Sciences/Dean’s Office Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Resource Manager, the Front Office and IT Administrative Support Assistant serves as the front office receptionist for the College of Natural and Social Sciences (NSS) Dean's Office. The incumbent will: provide general office, clerical, and secretarial support by responding to inquiries from students, faculty, staff, administrators, and guests by phone, email, or in-person and directing to the appropriate Dean's Office area as needed; schedule appointments for NSS employees needing Information Technology Consultant (ITC) support; open and close IT troubleshoot tickets; oversee and maintain NSS conference room calendars; coordinate and schedule computer refreshes; file and log ITC loan agreements and property survey forms; assist college and departments with facility work orders; maintain and monitor key control requests; organize office, event, and technology supplies for the Dean's Office, including ensuring that event supplies are ordered and/or available when needed; review attendance for staff and students in the NSS Dean's Office; assist in hiring and supervising student assistants for the NSS Dean's Office; and assist with college events. Required Qualifications & Experience : Equivalent to two years of full-time general office experience which includes providing ongoing work coordination and/or lead responsibility with notable accountability for the work results of support staff or the unit administrative functions. Incumbent must have: experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office systems (e.g., GET) and the ability to use a broader range of technology, systems and packages (e.g., Microsoft Office) to independently handle multiple work unit priorities and projects, and to independently apply multiple policies and procedures where specific guidelines may not exist; draft and compose correspondence and standard reports; handle a broad range of interpersonal contacts effectively and efficiently, including those at a higher level and those sensitive in nature; troubleshoot office administration problems and respond to all inquiries and requests related to the work area; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; strong problem solving skills and communication skills in oral and written English; the ability to accomplish tasks under pressure to meet deadlines. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Job No: 536967; 3/12/2024 FRONT OFFICE AND IT ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II College of Natural and Social Sciences/Dean’s Office Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Resource Manager, the Front Office and IT Administrative Support Assistant serves as the front office receptionist for the College of Natural and Social Sciences (NSS) Dean's Office. The incumbent will: provide general office, clerical, and secretarial support by responding to inquiries from students, faculty, staff, administrators, and guests by phone, email, or in-person and directing to the appropriate Dean's Office area as needed; schedule appointments for NSS employees needing Information Technology Consultant (ITC) support; open and close IT troubleshoot tickets; oversee and maintain NSS conference room calendars; coordinate and schedule computer refreshes; file and log ITC loan agreements and property survey forms; assist college and departments with facility work orders; maintain and monitor key control requests; organize office, event, and technology supplies for the Dean's Office, including ensuring that event supplies are ordered and/or available when needed; review attendance for staff and students in the NSS Dean's Office; assist in hiring and supervising student assistants for the NSS Dean's Office; and assist with college events. Required Qualifications & Experience : Equivalent to two years of full-time general office experience which includes providing ongoing work coordination and/or lead responsibility with notable accountability for the work results of support staff or the unit administrative functions. Incumbent must have: experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office systems (e.g., GET) and the ability to use a broader range of technology, systems and packages (e.g., Microsoft Office) to independently handle multiple work unit priorities and projects, and to independently apply multiple policies and procedures where specific guidelines may not exist; draft and compose correspondence and standard reports; handle a broad range of interpersonal contacts effectively and efficiently, including those at a higher level and those sensitive in nature; troubleshoot office administration problems and respond to all inquiries and requests related to the work area; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; strong problem solving skills and communication skills in oral and written English; the ability to accomplish tasks under pressure to meet deadlines. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 11, 2024
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time: