Job Description
Job No: 526088; 5/23/2024 - Revised
ASSISTANT TO THE RESOURCE MANAGER
Administrative Analyst Specialist
College of Education - Dean’s Office
Salary Range : $3,694 - $7,131/Monthly (Budgeted Hiring Salary Range $3,694 - $4,553/Monthly)
Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.
Essential Functions : Under the supervision of the College Resource Manager, the Assistant to the Resource Manager will assist in managing and evaluating the overall fiscal resources operations for the College of Education (COE). The incumbent will track, monitor, and verify all budgets within the college from all funds of salaries, operating expenses, and equipment. Prepare monthly and quarterly financial reports detailing budgets and expenditures. The incumbent is responsible for assisting in part-time faculty, Teaching Associate, and Graduate Assistant hiring. The incumbent will: provide budgetary tracking and analysis; provide recommendations on budget resolutions; coordinate the data entry of faculty workload in APDB reporting; resolve issues promptly and thoroughly for individuals; manage and coordinate activities related to contracts and grants; maintain a database report for faculty workload each term; ensure compliance in data entry across divisions; provide project leadership to ensure the accurate input of all faculty workload data; utilize PeopleSoft system to assist in reviewing of hiring staff in support of projects; and develop and maintain all budget files; compile cost share reports. Assists in the data management, evaluation and reporting of university auxiliary accounts, and reimbursed time. Respond to a variety of concerns and issues presented by Contracts and Grants Administration and by faculty submitting grant proposals; maintains all sponsored-projects documentation and reports in audit-ready electronic and hard files and works with UAS grant analysts.
Required Qualifications & Experience : Experience equivalent to a bachelor’s degree. Experience providing day-to-day administration of a program and/or performing a variety of administrative and technical analytical duties: fiscal analysis and management; and program and policy research development, implementation, and evaluation. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Proficiency in computer programs such as MS Office; quantitative and reasoning skills; and excellent oral/written communication, listening, and interpretive skills. Ability to: learn, interpret, and apply various policies and procedures; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects; compile, write, and present reports; work independently in an organized and fast-paced work environment; and establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Desired Qualifications : Knowledge of CSU policies, procedures, and forms. Ability to work independently in an organized and fast-paced work environment.
Closing Date : Review of applications will begin on June 6, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
Advertised: May 23 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
