Borough of Carlisle
53 West South Street, Carlisle, PA, USA
ESSENTIAL DUTIES & RESPONSIBILITIES: The essential functions may include the customary duties and responsibilities noted herein; however, the information below is not an exhaustive list of duties and instead serves as a representative sample of the expectations of the position.
Exercise initiative and judgment in planning and organizing the daily activities of finance staff and operations, may include but not limited to reception, cash receipts, accounts payable, utility billing, parking enforcement, parking lot maintenance, and capital projects; assist with the implementation, administration, and enforcement of departmental policies and procedures.
Plan, prioritize, and assign the work of staff; lead, motivate, mentor, and coach staff; encourage professional growth and development; provide or coordinate training; complete performance evaluations; work with staff to correct deficiencies; assist with implementation of disciplinary procedures; provide work coverage when necessary.
Work collaboratively with management, staff and residents to advance Carlisle’s vision and reputation as a progressive, inclusive and responsive government.
Work with leadership to implement department projects and services; establish work schedules and methods; identify and review resource needs with leadership; allocate resources accordingly; implement departmental record keeping procedures which are used to efficiently guide management decisions and ensure compliance with laws and regulations.
Recommend optimum methods of accomplishing work by analyzing available budget and resources; analyze and assist in designing and implementing processes to continuously provide effective and efficient service delivery.
Ensure and maintain accurate financial records, including monthly, quarterly, and annual reconciliations of the Borough’s assets and liabilities; identify and prepare all journal entries; review and approve daily cash deposits.
Ensure excellent customer service standards for staff interactions with the public, contractors, and outside agencies; review and respond to questions, comments, complaints, and requests for service in an efficient and timely manner;
Provide internal financial consultation to operating departments; maintain effective working relations with all Borough staff.
Advise senior management and provide support to the Finance Director on various projects; lead and coordinate the proposed budget process; assist with the preparation of the annual budget; prepare for the annual independent audit including preparation of the annual workpapers, assisting the auditors as needed, and maintaining detailed audit files.
Attend and participate in professional group meetings; complete professional development activities; may be required to attend occasional meetings outside regular work hours.
Perform other duties as assigned.
KNOWLEDGE/SKILLS/QUALITIES: The ideal candidate should possess the following.
Present a positive image and attitude on a daily basis.
Advanced knowledge of principals, practices, materials, and methods of governmental accounting.
Ability to coordinate, supervise, organize, and direct the operation and maintenance activities of the Borough’s finance operations; ability to delegate, supervise, and manage a variety of staff and projects at one time.
Ability to understand, interpret, and apply related general and specific administrative and departmental policies and procedures and applicable federal, state, and local policies, laws, and regulations.
Ability to manage in diverse environments and ability to lead, delegate and empower without compromising services.
Knowledge of supervisory principles and practices including the ability to supervise, train, motivate, evaluate, and discipline assigned staff.
Ability to organize, coordinate, and schedule employees and work to achieve the department’s short-term and long-term goals; ability to keep records and complete, clear, and concise paper work.
Ability to deal courteously and respectfully with leadership, co-workers, and citizens, and to carry out the responsibilities of the job with tact and diplomacy; ability to communicate effectively, verbally and in writing; ability to follow oral and written instructions accurately and carefully.
Ability to learn the duties of all department staff and provide back up when necessary.
ESSENTIAL DUTIES & RESPONSIBILITIES: The essential functions may include the customary duties and responsibilities noted herein; however, the information below is not an exhaustive list of duties and instead serves as a representative sample of the expectations of the position.
Exercise initiative and judgment in planning and organizing the daily activities of finance staff and operations, may include but not limited to reception, cash receipts, accounts payable, utility billing, parking enforcement, parking lot maintenance, and capital projects; assist with the implementation, administration, and enforcement of departmental policies and procedures.
Plan, prioritize, and assign the work of staff; lead, motivate, mentor, and coach staff; encourage professional growth and development; provide or coordinate training; complete performance evaluations; work with staff to correct deficiencies; assist with implementation of disciplinary procedures; provide work coverage when necessary.
Work collaboratively with management, staff and residents to advance Carlisle’s vision and reputation as a progressive, inclusive and responsive government.
Work with leadership to implement department projects and services; establish work schedules and methods; identify and review resource needs with leadership; allocate resources accordingly; implement departmental record keeping procedures which are used to efficiently guide management decisions and ensure compliance with laws and regulations.
Recommend optimum methods of accomplishing work by analyzing available budget and resources; analyze and assist in designing and implementing processes to continuously provide effective and efficient service delivery.
Ensure and maintain accurate financial records, including monthly, quarterly, and annual reconciliations of the Borough’s assets and liabilities; identify and prepare all journal entries; review and approve daily cash deposits.
Ensure excellent customer service standards for staff interactions with the public, contractors, and outside agencies; review and respond to questions, comments, complaints, and requests for service in an efficient and timely manner;
Provide internal financial consultation to operating departments; maintain effective working relations with all Borough staff.
Advise senior management and provide support to the Finance Director on various projects; lead and coordinate the proposed budget process; assist with the preparation of the annual budget; prepare for the annual independent audit including preparation of the annual workpapers, assisting the auditors as needed, and maintaining detailed audit files.
Attend and participate in professional group meetings; complete professional development activities; may be required to attend occasional meetings outside regular work hours.
Perform other duties as assigned.
KNOWLEDGE/SKILLS/QUALITIES: The ideal candidate should possess the following.
Present a positive image and attitude on a daily basis.
Advanced knowledge of principals, practices, materials, and methods of governmental accounting.
Ability to coordinate, supervise, organize, and direct the operation and maintenance activities of the Borough’s finance operations; ability to delegate, supervise, and manage a variety of staff and projects at one time.
Ability to understand, interpret, and apply related general and specific administrative and departmental policies and procedures and applicable federal, state, and local policies, laws, and regulations.
Ability to manage in diverse environments and ability to lead, delegate and empower without compromising services.
Knowledge of supervisory principles and practices including the ability to supervise, train, motivate, evaluate, and discipline assigned staff.
Ability to organize, coordinate, and schedule employees and work to achieve the department’s short-term and long-term goals; ability to keep records and complete, clear, and concise paper work.
Ability to deal courteously and respectfully with leadership, co-workers, and citizens, and to carry out the responsibilities of the job with tact and diplomacy; ability to communicate effectively, verbally and in writing; ability to follow oral and written instructions accurately and carefully.
Ability to learn the duties of all department staff and provide back up when necessary.
City of Chester
Chester, PA, USA
City of Chester, PA – Director of Finance
Please follow this link to view the formal brochure: https://www.affionpublic.com/position/director-of-finance-city-of-chester-pa/
The Community
Incorporated in 1682, Chester is located on the Delaware River and situated between the major business centers of Philadelphia and Wilmington, Chester offers easy access to I-95, the Commodore Barry Bridge to New Jersey, and the Philadelphia International Airport. Chester has a population of 33,982 and is the only City in Delaware County.
Chester is one of the most historic and culturally diverse areas in the region. Chester is a city with a big heart and a strong spirit with numerous claims to fame including William Penn's first landing; the home of the original hoagie; Ethel Waters was born and raised in Chester; and the Rev. Dr. Martin Luther King, Jr. studied and preached in Chester. Major businesses such as Wells Fargo, Kimberly Clark, Harrah's Casino, Crozer Hospital, Widener University, and the Philadelphia Union have significant operations in Chester.
Government
Chester has a Mayor-Council government system consisting of the Mayor and four council members. Council members are elected at-large to serve the entire city and help administer the five municipal departments.
The Position
The City of Chester is currently under receivership and filed for chapter 9 bankruptcy protection in November 2022. Chester is struggling with multi-million-dollar deficits, past due obligations to its employee pension plans, and very marginal investments in the infrastructure that Chester residents and businesses use every day. The City needs a strong Director of Finance/CFO who can handle a challenge and who wants to be part of this great city’s renaissance.
The City is in immediate need of a professional to ensure that its finance department can perform fundamental duties, ensure implementation of internal controls and provide reliable and timely financial reports. The Director of Finance/CFO will work with the Chief of Staff to review the City’s finance department operations and make necessary changes to that end.
The Director of Finance/CFO reports to the Chief of Staff and has overall responsibility for the City of Chester's budget, including the development, implementation, and monitoring of the budget. The Director of Finance works with the City's various departments to ensure overall coordination of the City's fiscal management. The Director of Finance is responsible for all finance, accounting, budget, debt, investments, and related programs and provides coordination across the various City departments to ensure a systemic approach to the City's financial management.
Essential Duties and Responsibilities
Ensure the finance department can perform fundamental duties.
Identify and implement systems to provide critical financial data and reports.
Develop and implement internal financial controls, policies, and procedures.
Overall responsibility for developing and implementing the City's annual budget.
Serve as the City's representative with respect to various financial institutions, banks, creditors, lenders, auditors, and others.
Work with department heads, City Council, and the Mayor to develop short term and long-term financial goals.
Monitor and evaluate the City's financial performance and ensure that it is consistent with established short term and long-term goals, including any Act 47 Recovery Plan or Plan of Adjustment.
Overall responsibility for City revenues, including revenue enhancement efforts and revenue collection rates.
Approve all expenditures and contracts for goods or services above $1,000; work with the Solicitor to ensure compliance with applicable procurement laws.
Manage cash flow planning process and ensure fund availability; oversee cash, investments, and asset management, and ensure investments consistent with fiduciary and legal obligations.
Actively monitor accounts payable and accounts receivable; oversee the collection process, including coordination with third party vendors hired for that purpose.
Administer payroll and employee benefit programs, including all employee fringe benefit programs and the City's tax compliance responsibilities.
Evaluate departments' expenses and develop budgetary recommendations based on alignment of resources with City's strategic goals and objectives.
Prepare, analyze, and present monthly, quarterly and annual financial reports, cash flow statements, budget to actual statements, and other financial statements.
Regularly evaluate operating budget and make recommendations to the Mayor and City Council regarding the attainment of financial objectives.
Oversee the City's debt.
Oversee coordination of grants program.
Oversee the development of a comprehensive risk management plan.
Work with payroll firms, auditors and other third parties as required to deliver necessary services.
Oversee the external audit processes and engage auditing best practices.
Oversee reconciliation of bank statements, journal entries and other financial statements.
Supervise others in the implementation of key budgetary, financial, and accounting initiatives.
Serve as Chief Administrative Officer responsible for the administration of all City pension, retirement, and savings plans.
Serve on City bargaining teams with respect to labor negotiations.
Serve on other teams and committees as directed by the Mayor and City Council.
Education and Experience Qualified applicants will have a Bachelor’s degree from an accredited college or university with major
coursework in accounting, finance, business administration, or related field; a Master’s degree is preferred.
Experience in public administration, finance, or comparable private sector experience is required, as well
as, government or non-profit experience, and combined experience in audit, payroll, bookkeeping and
reconciliations.
The Ideal Candidate
The ideal candidate will have experience in the areas of municipal accounting, budgeting, finance, debt, investments, and financial forecasting methods; experience improving finance department operations will be essential to achieve success in this role. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the Chief of Staff based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, City Council, staff and citizens. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of City government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the City. This person must possess advanced written and oral communication skills.
Salary
The City of Chester is offering a salary range between $105,000 - $130,000 commensurate with experience,
and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-
area candidate.
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com
Reference: CHESTERDF
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is March 30, 2023*
The City of Chester is an equal opportunity employer.
City of Chester, PA – Director of Finance
Please follow this link to view the formal brochure: https://www.affionpublic.com/position/director-of-finance-city-of-chester-pa/
The Community
Incorporated in 1682, Chester is located on the Delaware River and situated between the major business centers of Philadelphia and Wilmington, Chester offers easy access to I-95, the Commodore Barry Bridge to New Jersey, and the Philadelphia International Airport. Chester has a population of 33,982 and is the only City in Delaware County.
Chester is one of the most historic and culturally diverse areas in the region. Chester is a city with a big heart and a strong spirit with numerous claims to fame including William Penn's first landing; the home of the original hoagie; Ethel Waters was born and raised in Chester; and the Rev. Dr. Martin Luther King, Jr. studied and preached in Chester. Major businesses such as Wells Fargo, Kimberly Clark, Harrah's Casino, Crozer Hospital, Widener University, and the Philadelphia Union have significant operations in Chester.
Government
Chester has a Mayor-Council government system consisting of the Mayor and four council members. Council members are elected at-large to serve the entire city and help administer the five municipal departments.
The Position
The City of Chester is currently under receivership and filed for chapter 9 bankruptcy protection in November 2022. Chester is struggling with multi-million-dollar deficits, past due obligations to its employee pension plans, and very marginal investments in the infrastructure that Chester residents and businesses use every day. The City needs a strong Director of Finance/CFO who can handle a challenge and who wants to be part of this great city’s renaissance.
The City is in immediate need of a professional to ensure that its finance department can perform fundamental duties, ensure implementation of internal controls and provide reliable and timely financial reports. The Director of Finance/CFO will work with the Chief of Staff to review the City’s finance department operations and make necessary changes to that end.
The Director of Finance/CFO reports to the Chief of Staff and has overall responsibility for the City of Chester's budget, including the development, implementation, and monitoring of the budget. The Director of Finance works with the City's various departments to ensure overall coordination of the City's fiscal management. The Director of Finance is responsible for all finance, accounting, budget, debt, investments, and related programs and provides coordination across the various City departments to ensure a systemic approach to the City's financial management.
Essential Duties and Responsibilities
Ensure the finance department can perform fundamental duties.
Identify and implement systems to provide critical financial data and reports.
Develop and implement internal financial controls, policies, and procedures.
Overall responsibility for developing and implementing the City's annual budget.
Serve as the City's representative with respect to various financial institutions, banks, creditors, lenders, auditors, and others.
Work with department heads, City Council, and the Mayor to develop short term and long-term financial goals.
Monitor and evaluate the City's financial performance and ensure that it is consistent with established short term and long-term goals, including any Act 47 Recovery Plan or Plan of Adjustment.
Overall responsibility for City revenues, including revenue enhancement efforts and revenue collection rates.
Approve all expenditures and contracts for goods or services above $1,000; work with the Solicitor to ensure compliance with applicable procurement laws.
Manage cash flow planning process and ensure fund availability; oversee cash, investments, and asset management, and ensure investments consistent with fiduciary and legal obligations.
Actively monitor accounts payable and accounts receivable; oversee the collection process, including coordination with third party vendors hired for that purpose.
Administer payroll and employee benefit programs, including all employee fringe benefit programs and the City's tax compliance responsibilities.
Evaluate departments' expenses and develop budgetary recommendations based on alignment of resources with City's strategic goals and objectives.
Prepare, analyze, and present monthly, quarterly and annual financial reports, cash flow statements, budget to actual statements, and other financial statements.
Regularly evaluate operating budget and make recommendations to the Mayor and City Council regarding the attainment of financial objectives.
Oversee the City's debt.
Oversee coordination of grants program.
Oversee the development of a comprehensive risk management plan.
Work with payroll firms, auditors and other third parties as required to deliver necessary services.
Oversee the external audit processes and engage auditing best practices.
Oversee reconciliation of bank statements, journal entries and other financial statements.
Supervise others in the implementation of key budgetary, financial, and accounting initiatives.
Serve as Chief Administrative Officer responsible for the administration of all City pension, retirement, and savings plans.
Serve on City bargaining teams with respect to labor negotiations.
Serve on other teams and committees as directed by the Mayor and City Council.
Education and Experience Qualified applicants will have a Bachelor’s degree from an accredited college or university with major
coursework in accounting, finance, business administration, or related field; a Master’s degree is preferred.
Experience in public administration, finance, or comparable private sector experience is required, as well
as, government or non-profit experience, and combined experience in audit, payroll, bookkeeping and
reconciliations.
The Ideal Candidate
The ideal candidate will have experience in the areas of municipal accounting, budgeting, finance, debt, investments, and financial forecasting methods; experience improving finance department operations will be essential to achieve success in this role. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the Chief of Staff based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, City Council, staff and citizens. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of City government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the City. This person must possess advanced written and oral communication skills.
Salary
The City of Chester is offering a salary range between $105,000 - $130,000 commensurate with experience,
and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-
area candidate.
How to Apply
Interested applicants should forward a cover letter and resume to:
resumes@affionpublic.com
Reference: CHESTERDF
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is March 30, 2023*
The City of Chester is an equal opportunity employer.
