CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Performs a variety of professional level duties and responsibilities involved in the assessment, development, implementation, administration, evaluation, and management of comprehensive Citywide employee development and training; manages, supervises, and coordinates the programs and activities of the Organizational Development and Training Division. Provides highly responsible and complex administrative assistance to the Executive Director of Human Resources. Currently, there is one (1) vacancy within the Human Resources Department. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for February 28 , 2023 . Essential Functions Include But Are Not Limited To Assumes management oversight of Citywide training programs, functions, and activities of the Organizational Development and Training Division, including but not limited to assessing and prioritizing training and learning needs, establishing training methods, and designing, administering, evaluating, and managing personnel training programs such as new employee and supervisory orientation, supervisory training, harassment training, Equal Employment Opportunity training, and diversity, equity, and inclusion training. Participates in the development and implementation of organizational training and development policies, procedures, standards, goals, and objectives to achieve the City’s overall mission; strategizes and makes recommendations for training changes and improvements; and monitors related work activities to ensure compliance with established policies and procedures. Conducts periodic organizational training needs assessments with management staff and employees to determine short and long-term organizational training needs; researches and analyzes training programs and other training materials and resources available on the market or offered by other agencies; and assists in customizing them to meet City specifications. Designs and develops training programs and classes; selects, develops, updates, and evaluates training curriculum and resource material, including course outlines, manuals, and audio and visual materials for in-person and virtual training environments; uses various training formats including in-person, online, written, and recorded video training; identifies, trains, monitors, and develops internal instructors on instruction techniques and best practices; and presents or facilitates training programs and meetings. Provides organizational development and training consulting services to departments regarding technical training, including but not limited to team building, employee development, leadership training, learning management systems, conflict mediation, strategic planning, change management, employee performance management, mentorship, and other customized department training topics. Identifies, coordinates with, manages, and evaluates appropriate external training sources and programs with outside vendors, consultants, and instructors to supplement in-house training; selects, negotiates, monitors, and manages training contracts to ensure services provided meet City standards; and serves as a liaison with training consortiums. Schedules training events and coordinates the Human Resources Department training event calendar; develops promotional materials to publicize training events; arranges for instructors; develops strategies for maximum utilization of training classes by employees; monitors and assesses class sign-ups and attendance; reserves and prepares training rooms, audio/visual equipment, and materials for training events; analyses participant feedback, monitors transference of skills to the workplace, and uses other metrics to assess training effectiveness and return on investment; and maintains records concerning training operations and programs. Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews findings with the Executive Director of Human Resources; and implement improvements. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures. Plans, directs, coordinates, and reviews the work plan of the Organizational Development and Training Division; assigns work activities, projects, and programs; monitors work flow; and reviews and evaluates work products, methods, and procedures. Manages and participates in the development and administration of assigned annual budgets; directs the forecasting of funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; and directs and implements adjustments as necessary. Provides responsible staff assistance to the Executive Director of Human Resources; and prepares and presents staff reports and other necessary correspondence. Performs other duties as assigned. Minimum Qualifications EXPERIENCE AND EDUCATION Five (5) years of progressively responsible professional experience in training, facilitation, and organizational development, including two (2) years of supervisory experience, supplemented by a Bachelor’s degree from an accredited college or university with major course work in Organizational/Industrial Psychology, Human Resources, Public Administration, Business Administration, or a related field. Experience, education, and training must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Public sector human resources administration; organization development theory and practice; adult learning theory; principles and practices of employee training needs assessment techniques, training methodologies, training curriculum and material development, and training program development, design, presentation, implementation, and evaluation; techniques of effective management development, employee performance management, and conflict resolution; procedures of contract development, assessment, and administration; principles and practices of productivity and process improvements; principles of supervision, training, and performance evaluation; municipal budgetary processes and controls; methods and techniques of research, statistical analysis, and applicable quantitative methods; municipal government administration; business letter writing and report preparation; office procedures, methods, and equipment, including computers and office software applications; and pertinent federal, state, and local public sector labor and employment laws, codes, and regulations. Ability to: Coordinate and direct the day-to-day operations and services of a comprehensive human resources program; effectively develop, implement, and evaluate organizational development programs and activities; select, supervise, train, and evaluate staff; recommend, implement, and evaluate goals, objectives, programs, projects, policies, and procedures; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; prepare clear and concise technical staff reports, correspondence, policies, procedures, and other written materials; conduct complex research projects; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; maintain appropriate and effective recordkeeping; operate office equipment, including computer equipment and office software applications; communicate tactfully, clearly, and concisely, both orally and in writing; and establish and maintain effective working relationships with department management, City employees, employee organizations, elected and appointed City officials, and the public. SPECIAL REQUIREMENTS Possession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this classification. HIGHLY DESIRABLE Possession of a Master’s degree from an accredited college or university with major course work in Organizational/Industrial Psychology, Human Resources, Public Administration, Business Administration, or a related field is highly desirable. WORKING CONDITIONS Environmental Conditions: Work is generally performed in a standard office setting. Occasional travel to different sites is required. Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, twist, and walk; to lift and carry up to 20 pounds; push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; and to utilize sight, hearing, speaking, reading, writing, and math ability to exchange information. Selection Process All applicants are required to complete and submit a City application form, Supplemental Questionnaire, Resume and Cover Letter online. Resumes and other attachments will be used in addition to the application in determining your qualifications. The City communicates with candidates via e-mail. You are responsible for providing a valid e-mail address that you access regularly and checking your spam folder. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Writing Skills Examination (Tentatively scheduled for March 01, 2023) : (Qualifying) will evaluate the candidate's analytical and writing aptitude. The areas that will be evaluated may include: analytical thought process and proper English and grammar usage, clarity, conciseness, organization, content, and logical progression from one idea to the next. Candidates need a minimum passing score in order to continue in the selection process. The exam will be available online via the eSkill platform. Oral Interview Examination (Tentatively scheduled for March 13, 2023 ) : (Weight of 100%) will evaluate the candidates' experience and training, communication, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SAMA) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
Feb 14, 2023
Full Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Performs a variety of professional level duties and responsibilities involved in the assessment, development, implementation, administration, evaluation, and management of comprehensive Citywide employee development and training; manages, supervises, and coordinates the programs and activities of the Organizational Development and Training Division. Provides highly responsible and complex administrative assistance to the Executive Director of Human Resources. Currently, there is one (1) vacancy within the Human Resources Department. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for February 28 , 2023 . Essential Functions Include But Are Not Limited To Assumes management oversight of Citywide training programs, functions, and activities of the Organizational Development and Training Division, including but not limited to assessing and prioritizing training and learning needs, establishing training methods, and designing, administering, evaluating, and managing personnel training programs such as new employee and supervisory orientation, supervisory training, harassment training, Equal Employment Opportunity training, and diversity, equity, and inclusion training. Participates in the development and implementation of organizational training and development policies, procedures, standards, goals, and objectives to achieve the City’s overall mission; strategizes and makes recommendations for training changes and improvements; and monitors related work activities to ensure compliance with established policies and procedures. Conducts periodic organizational training needs assessments with management staff and employees to determine short and long-term organizational training needs; researches and analyzes training programs and other training materials and resources available on the market or offered by other agencies; and assists in customizing them to meet City specifications. Designs and develops training programs and classes; selects, develops, updates, and evaluates training curriculum and resource material, including course outlines, manuals, and audio and visual materials for in-person and virtual training environments; uses various training formats including in-person, online, written, and recorded video training; identifies, trains, monitors, and develops internal instructors on instruction techniques and best practices; and presents or facilitates training programs and meetings. Provides organizational development and training consulting services to departments regarding technical training, including but not limited to team building, employee development, leadership training, learning management systems, conflict mediation, strategic planning, change management, employee performance management, mentorship, and other customized department training topics. Identifies, coordinates with, manages, and evaluates appropriate external training sources and programs with outside vendors, consultants, and instructors to supplement in-house training; selects, negotiates, monitors, and manages training contracts to ensure services provided meet City standards; and serves as a liaison with training consortiums. Schedules training events and coordinates the Human Resources Department training event calendar; develops promotional materials to publicize training events; arranges for instructors; develops strategies for maximum utilization of training classes by employees; monitors and assesses class sign-ups and attendance; reserves and prepares training rooms, audio/visual equipment, and materials for training events; analyses participant feedback, monitors transference of skills to the workplace, and uses other metrics to assess training effectiveness and return on investment; and maintains records concerning training operations and programs. Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews findings with the Executive Director of Human Resources; and implement improvements. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures. Plans, directs, coordinates, and reviews the work plan of the Organizational Development and Training Division; assigns work activities, projects, and programs; monitors work flow; and reviews and evaluates work products, methods, and procedures. Manages and participates in the development and administration of assigned annual budgets; directs the forecasting of funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; and directs and implements adjustments as necessary. Provides responsible staff assistance to the Executive Director of Human Resources; and prepares and presents staff reports and other necessary correspondence. Performs other duties as assigned. Minimum Qualifications EXPERIENCE AND EDUCATION Five (5) years of progressively responsible professional experience in training, facilitation, and organizational development, including two (2) years of supervisory experience, supplemented by a Bachelor’s degree from an accredited college or university with major course work in Organizational/Industrial Psychology, Human Resources, Public Administration, Business Administration, or a related field. Experience, education, and training must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Public sector human resources administration; organization development theory and practice; adult learning theory; principles and practices of employee training needs assessment techniques, training methodologies, training curriculum and material development, and training program development, design, presentation, implementation, and evaluation; techniques of effective management development, employee performance management, and conflict resolution; procedures of contract development, assessment, and administration; principles and practices of productivity and process improvements; principles of supervision, training, and performance evaluation; municipal budgetary processes and controls; methods and techniques of research, statistical analysis, and applicable quantitative methods; municipal government administration; business letter writing and report preparation; office procedures, methods, and equipment, including computers and office software applications; and pertinent federal, state, and local public sector labor and employment laws, codes, and regulations. Ability to: Coordinate and direct the day-to-day operations and services of a comprehensive human resources program; effectively develop, implement, and evaluate organizational development programs and activities; select, supervise, train, and evaluate staff; recommend, implement, and evaluate goals, objectives, programs, projects, policies, and procedures; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; prepare clear and concise technical staff reports, correspondence, policies, procedures, and other written materials; conduct complex research projects; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; maintain appropriate and effective recordkeeping; operate office equipment, including computer equipment and office software applications; communicate tactfully, clearly, and concisely, both orally and in writing; and establish and maintain effective working relationships with department management, City employees, employee organizations, elected and appointed City officials, and the public. SPECIAL REQUIREMENTS Possession and retention of a valid California Class “C” Driver’s License is a condition of continued employment in this classification. HIGHLY DESIRABLE Possession of a Master’s degree from an accredited college or university with major course work in Organizational/Industrial Psychology, Human Resources, Public Administration, Business Administration, or a related field is highly desirable. WORKING CONDITIONS Environmental Conditions: Work is generally performed in a standard office setting. Occasional travel to different sites is required. Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, twist, and walk; to lift and carry up to 20 pounds; push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; and to utilize sight, hearing, speaking, reading, writing, and math ability to exchange information. Selection Process All applicants are required to complete and submit a City application form, Supplemental Questionnaire, Resume and Cover Letter online. Resumes and other attachments will be used in addition to the application in determining your qualifications. The City communicates with candidates via e-mail. You are responsible for providing a valid e-mail address that you access regularly and checking your spam folder. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Writing Skills Examination (Tentatively scheduled for March 01, 2023) : (Qualifying) will evaluate the candidate's analytical and writing aptitude. The areas that will be evaluated may include: analytical thought process and proper English and grammar usage, clarity, conciseness, organization, content, and logical progression from one idea to the next. Candidates need a minimum passing score in order to continue in the selection process. The exam will be available online via the eSkill platform. Oral Interview Examination (Tentatively scheduled for March 13, 2023 ) : (Weight of 100%) will evaluate the candidates' experience and training, communication, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SAMA) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time: Continuous
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a relevant field of study, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which were in a supervisory or management capacity. Experience may substitute for the education up to the maximum of four (4) years. Laboratory Services Division Manager: ( NELAP standards require) Graduation with a Bachelor's degree from an accredited college or university in microbiology, biology, chemistry, environmental sciences, physical sciences, or engineering with a minimum of sixteen (16) college semester credit hours in general microbiology and biology, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity OR Graduation with a Bachelor's degree from an accredited college or university in chemical, environmental, biological, or physical sciences, or engineering with a minimum of twenty-four (24) semester hours in chemistry, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity. Graduation with a Master's or Doctoral degree in one of the above disciplines may be substituted for one (1) year of experience. Experience cannot be substituted for education. Licenses or Certifications: Electrical division managers: Master Electrician License or a Texas Professional Engineer (PE) license. Water treatment, water distribution, metering division managers: TCEQ Class "A" Water license. Wastewater treatment or wastewater collection division managers: TCEQ Class "A" Wastewater license. Construction Rehabilitation Services division manager: TCEQ Class "B" Water Distribution license and Class "B" Wastewater Treatment, or Collection Class III license. A single TCEQ Class "A" Water or Wastewater license may be substituted for dual license requirement. Instrumentation and Control Maintenance, Laboratory Services, and Asset Management Division Managers: No licenses required. A Texas Professional Engineer (PE) License may be substituted for a Class "A" TCEQ License; or if currently licensed in another state, the ability to obtain a Texas PE License within six (6) months of employment. Notes to Applicants Working with Austin Water provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Your work history should include the duties you performed, and any related equipment and computer software used. A résumé must be submitted, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. AW must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with AWU , as well as current AWU employees considering Secondary employment. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. You must also provide proof of your professional licenses or certifications. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. A ll Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lots, garages or in any personal vehicle located on the premises. Pay Range $41.50 - $53.94 Hours 6:30 a.m. - 3:00 p.m. with some flexibility. This position is considered essential may require work during inclement weather events, on weekends and holidays based on business necessity. Job Close Date 04/10/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 3616 S. First St., Austin, Texas 78704 Preferred Qualifications Preferred Experience: Experience managing a work group focused on calibration, preventative maintenance, automation and troubleshooting of electrical and instrumentation equipment in a water, wastewater or other industrial facility. Senior-level leadership experience including establishing strategic direction for a work team, resource planning, and managing tactical execution and fiscal planning, including developing and maintaining operational budgets and standard operation procedures. Experience acting in a consultative role to executive team members and others interested in the activities related to this position. Experience overseeing employee training and development an implementing employee safety programs. Experience tracking performance measures, directing process improvement efforts, and establishing standards to develop efficiency, cost reduction and excellent service delivery. Experience developing equipment specifications. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, executes, and evaluates strategic short-range and long-range plans and criteria for a variety of projects, programs, and division activities. Coordinates facility, process, and project activities within the division, between other Utility divisions and City departments, and with outside consultants, engineers, associations, regulatory agencies, neighborhood associations, and the general public. Evaluates programs for effectiveness and accomplishment of goals. Generates and analyzes data to discern patterns, discrepancies, and opportunities for process improvements. Prepares, consolidates, and monitors division-wide budget based on budgets for plants, laboratories, and treatment infrastructure. Contributes to writing specifications for requests for proposal (RFPs) or requests for quotes (RFQs), evaluates bid proposals, and recommends or approves contractor selection. Develops, reviews, revises, and approves procedures and specifications for plant, field, or laboratory operations; equipment; and technical instrumentation; analytical testing procedures; quality control programs; safety programs; and training programs. Interprets, explains, and ensures compliance with applicable policies, procedures, ordinances, and Federal and State regulations. Facilitates, conducts, and attends meetings and represents the division, department, and City. Provides technical advice and assistance to internal and external customers. Responsibilities - Supervision and/or Leadership Exercised: Performs the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and local laws. Knowledge of city practice, policy and procedures. Knowledge of safety practices and procedures. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in planning and organizing. Ability to manage projects, develop and execute project timelines, delegate tasks, and evaluate progress from start up to completion of projects. Ability to resolve problems or situations that require exercising tact, diplomacy, and sound judgment. Ability to work with frequent interruptions and changes in priorities. Ability to make public presentations. Ability to meet and maintain driver eligibility detailed in the City of Austin Driver Safety Program. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Division Manager, Austin Water Operations & Maintenance position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a relevant field of study, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which were in a supervisory or management capacity. Experience may substitute for the education up to the maximum of four (4) years. Laboratory Services Division Manager: (NELAP standards require). Graduation with a Bachelor's degree from an accredited college or university in microbiology, biology, chemistry, environmental sciences, physical sciences, or engineering with a minimum of sixteen (16) college semester credit hours in general microbiology and biology, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity OR Graduation with a Bachelor's degree from an accredited college or university in chemical, environmental, biological, or physical sciences, or engineering with a minimum of twenty-four (24) semester hours in chemistry, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity. Graduation with a Master's or Doctoral degree in one of the above disciplines may be substituted for one (1) year of experience. Experience cannot be substituted for education. Do you meet these minimum qualifications? Yes No * How many years of experience do you have managing a workgroup focused on calibration, preventative maintenance, automation and troubleshooting of electrical and instrumentation equipment in a water, wastewater, or industrial facility? None Less than four (4) years At least four (4) years but less than six (6) years At least six (6) years but less than eight (8) years Eight (8) or more years * As Division Manager, you will be expected to develop strategic direction for the division, meet performance goals. and act in a consultative role to executive team members and others interested in activities related to this position. You will also be responsible for fiscal planning and budget management. Concisely describe your prior management experience in these areas. (Open Ended Question) * As Division Manager you will be expected to act in a consultative role to executive team members and other interested in the activities related to this position. Concisely describe your prior management experience in this area. (Open Ended Question) * Describe any experience you have overseeing employee training and development and implementing employee safety programs. (Open Ended Question) * Please describe in detail your experience in tracking performance measures, directing process improvement efforts, and establishing standards to develop efficiency, cost reduction and excellent service delivery. (Open Ended Question) * Do you have experience developing equipment specifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 28, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a relevant field of study, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which were in a supervisory or management capacity. Experience may substitute for the education up to the maximum of four (4) years. Laboratory Services Division Manager: ( NELAP standards require) Graduation with a Bachelor's degree from an accredited college or university in microbiology, biology, chemistry, environmental sciences, physical sciences, or engineering with a minimum of sixteen (16) college semester credit hours in general microbiology and biology, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity OR Graduation with a Bachelor's degree from an accredited college or university in chemical, environmental, biological, or physical sciences, or engineering with a minimum of twenty-four (24) semester hours in chemistry, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity. Graduation with a Master's or Doctoral degree in one of the above disciplines may be substituted for one (1) year of experience. Experience cannot be substituted for education. Licenses or Certifications: Electrical division managers: Master Electrician License or a Texas Professional Engineer (PE) license. Water treatment, water distribution, metering division managers: TCEQ Class "A" Water license. Wastewater treatment or wastewater collection division managers: TCEQ Class "A" Wastewater license. Construction Rehabilitation Services division manager: TCEQ Class "B" Water Distribution license and Class "B" Wastewater Treatment, or Collection Class III license. A single TCEQ Class "A" Water or Wastewater license may be substituted for dual license requirement. Instrumentation and Control Maintenance, Laboratory Services, and Asset Management Division Managers: No licenses required. A Texas Professional Engineer (PE) License may be substituted for a Class "A" TCEQ License; or if currently licensed in another state, the ability to obtain a Texas PE License within six (6) months of employment. Notes to Applicants Working with Austin Water provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Your work history should include the duties you performed, and any related equipment and computer software used. A résumé must be submitted, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. AW must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with AWU , as well as current AWU employees considering Secondary employment. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. You must also provide proof of your professional licenses or certifications. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. A ll Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lots, garages or in any personal vehicle located on the premises. Pay Range $41.50 - $53.94 Hours 6:30 a.m. - 3:00 p.m. with some flexibility. This position is considered essential may require work during inclement weather events, on weekends and holidays based on business necessity. Job Close Date 04/10/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 3616 S. First St., Austin, Texas 78704 Preferred Qualifications Preferred Experience: Experience managing a work group focused on calibration, preventative maintenance, automation and troubleshooting of electrical and instrumentation equipment in a water, wastewater or other industrial facility. Senior-level leadership experience including establishing strategic direction for a work team, resource planning, and managing tactical execution and fiscal planning, including developing and maintaining operational budgets and standard operation procedures. Experience acting in a consultative role to executive team members and others interested in the activities related to this position. Experience overseeing employee training and development an implementing employee safety programs. Experience tracking performance measures, directing process improvement efforts, and establishing standards to develop efficiency, cost reduction and excellent service delivery. Experience developing equipment specifications. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops, executes, and evaluates strategic short-range and long-range plans and criteria for a variety of projects, programs, and division activities. Coordinates facility, process, and project activities within the division, between other Utility divisions and City departments, and with outside consultants, engineers, associations, regulatory agencies, neighborhood associations, and the general public. Evaluates programs for effectiveness and accomplishment of goals. Generates and analyzes data to discern patterns, discrepancies, and opportunities for process improvements. Prepares, consolidates, and monitors division-wide budget based on budgets for plants, laboratories, and treatment infrastructure. Contributes to writing specifications for requests for proposal (RFPs) or requests for quotes (RFQs), evaluates bid proposals, and recommends or approves contractor selection. Develops, reviews, revises, and approves procedures and specifications for plant, field, or laboratory operations; equipment; and technical instrumentation; analytical testing procedures; quality control programs; safety programs; and training programs. Interprets, explains, and ensures compliance with applicable policies, procedures, ordinances, and Federal and State regulations. Facilitates, conducts, and attends meetings and represents the division, department, and City. Provides technical advice and assistance to internal and external customers. Responsibilities - Supervision and/or Leadership Exercised: Performs the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and local laws. Knowledge of city practice, policy and procedures. Knowledge of safety practices and procedures. Knowledge of supervisory and managerial techniques and principles. Knowledge of fiscal planning and budget preparation. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in planning and organizing. Ability to manage projects, develop and execute project timelines, delegate tasks, and evaluate progress from start up to completion of projects. Ability to resolve problems or situations that require exercising tact, diplomacy, and sound judgment. Ability to work with frequent interruptions and changes in priorities. Ability to make public presentations. Ability to meet and maintain driver eligibility detailed in the City of Austin Driver Safety Program. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Division Manager, Austin Water Operations & Maintenance position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a relevant field of study, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which were in a supervisory or management capacity. Experience may substitute for the education up to the maximum of four (4) years. Laboratory Services Division Manager: (NELAP standards require). Graduation with a Bachelor's degree from an accredited college or university in microbiology, biology, chemistry, environmental sciences, physical sciences, or engineering with a minimum of sixteen (16) college semester credit hours in general microbiology and biology, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity OR Graduation with a Bachelor's degree from an accredited college or university in chemical, environmental, biological, or physical sciences, or engineering with a minimum of twenty-four (24) semester hours in chemistry, plus six (6) years of progressively responsible experience related to the activities of the division, including three (3) years of experience which must be in a supervisory or management capacity. Graduation with a Master's or Doctoral degree in one of the above disciplines may be substituted for one (1) year of experience. Experience cannot be substituted for education. Do you meet these minimum qualifications? Yes No * How many years of experience do you have managing a workgroup focused on calibration, preventative maintenance, automation and troubleshooting of electrical and instrumentation equipment in a water, wastewater, or industrial facility? None Less than four (4) years At least four (4) years but less than six (6) years At least six (6) years but less than eight (8) years Eight (8) or more years * As Division Manager, you will be expected to develop strategic direction for the division, meet performance goals. and act in a consultative role to executive team members and others interested in activities related to this position. You will also be responsible for fiscal planning and budget management. Concisely describe your prior management experience in these areas. (Open Ended Question) * As Division Manager you will be expected to act in a consultative role to executive team members and other interested in the activities related to this position. Concisely describe your prior management experience in this area. (Open Ended Question) * Describe any experience you have overseeing employee training and development and implementing employee safety programs. (Open Ended Question) * Please describe in detail your experience in tracking performance measures, directing process improvement efforts, and establishing standards to develop efficiency, cost reduction and excellent service delivery. (Open Ended Question) * Do you have experience developing equipment specifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
The City of Sedona is now accepting resumes for the position of Executive Assistant to the City Manager . THE POSITION The Executive Assistant performs highly responsible, confidential, and complex administrative duties for the City Manager, Mayor, or designated staff within the City Manager’s Office. The position performs a variety of recurring and non-routine administrative activities with minimal supervision relating to the composition of correspondence, coordination of management information and special events, arranging meetings and appointments, and making travel arrangements on behalf of the City Manager and Mayor. The Assistant serves as a liaison to the public through receiving, investigating, and responding to sensitive phone calls, citizen inquiries, and/or complaints, and performs special projects and research activities as directed by the City Manager or designee, including the small grants program and service contract providers. ESSENTIAL FUNCTIONS: 1. Communicates with the public, executive leadership team, City Council members and other public officials to perform administrative duties in support of the City Manager or designee. 2. Deals tactfully and courteously with the public, responding to and resolving difficult and sensitive citizen/customer inquiries and complaints. 3. Serves as a liaison for mediation service requests from the public. 4. Maintains the calendar of the City Manager and Mayor; provides notices and reminders of scheduled appointments and coordinates meetings and locations. 5. Exercises discretion in arranging appointments and keeping itineraries for the Deputy City Manager and other members of the City Council. 6. Researches and compiles information for special projects and reports. 7. Assists in the development and administration of the departmental budget; forecasts funds needed for materials, equipment, and supplies; monitors and approves expenditures as appropriate, maintains an audit of supplies and orders from authorized distributors or companies when appropriate. 8. Prepares purchase orders and processes invoices for approval by the City Manager, Deputy City Manager, or Assistant to the City Manager. 9. Prepares, processes, and proofreads a variety of documents including general correspondence and statistical charts from rough draft or verbal instruction. 10. Collaborates with executive leadership team and staff in planning, coordinating, and implementing goals, objectives, policies, programs, studies, and other matters as assigned by the City Manager. 11. Participates in organized city staff task group efforts and assists in problem-solving work-related issues for continuous improvement in work efforts. 12. Provides administrative services for the City Manager’s Office, monitors workload, work activities, priorities, and deadlines. 13. Supports city projects and assists with grant procurement and administration; maintains grant documentation files; coordinates with grant review committee; assists with creating purchase orders and processing payments of grant awards. 14. Provides support to city-related committees as required. 15. Prepares, distributes, and posts meeting agendas; attends meetings and takes minutes; assists with the preparation and distribution of comprehensive staff reports; conducts surveys; prepares a variety of reports related to assigned departmental functions. 16. Collaborates closely with the City Clerk, disseminating information to City Council members on behalf of the Mayor and City Manager, coordinating intergovernmental and interagency meetings, posting meeting notices in compliance with Arizona open meeting laws, and scheduling appointments for Council members, as requested. 17. Performs or maintains city’s website content and social media sites within assigned role. 18. Responsible for coordinating records for the City Manager’s and Mayor’s Office; includes analyzing and updating filing system regularly as well as performing filing consistently so that records can be easily found. 19. Operates, maintains and orders supplies for a variety of office equipment. QUALIFICATIONS Knowledge of: • Operations, services, and activities of the City Manager’s Office. Also, general knowledge of other city departments to correctly direct inquiries/customers. • Principles and practices of public administration. • Principles and practices of scheduling appointments, managing calendars, and event coordination. • Principles of business letter writing and basic report preparation. • Basic principles and practice of research, analysis, and evaluation. • Basic principles and practices of fiscal, statistical, accounting, and administrative data collection and report preparation. • Public relations methods and techniques. • Social media and website content management. • Principles of training, supervision, and performance evaluation. • Principles and practices of records management including records retention laws. • Principles and practices of meeting and agenda preparation and open meeting laws. • Office procedures, methods, computer equipment. • Microsoft Office Suite. Ability to: • Perform highly responsible administrative duties involving the use of independent judgment and personal initiative. • Interact professionally with executive level management from public and private organizations and entities, executive leadership team and staff, and the public. • Handle sensitive material in a confidential manner. • Respond tactfully to requests and inquiries from the public. • Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective, cooperative working relationships with internal and external customers. • Assist with budgetary and financial support during budget preparation and review process. • Prepare purchase orders and process invoices for approval by City Manager or designee. • Research, analyze, and evaluate new service delivery methods and techniques. • Interpret and apply administrative and departmental policies and procedures. • Acquire necessary training and other technical support for building an environment that encourages teams and continuous improvement. • Encourage and facilitate environment for building team efforts and problem solving of work-related issues by employees. • Multi-task priorities and manage multiple schedules. • Develop and administer an efficient records management system. • Operate and use office equipment. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible administrative experience in office management or a related field, preferably in municipal government. Prior executive assistant experience in a City/Town Manager’s office is highly desirable. Training: Successful completion of two years of college-level course work (60 semester units) in business or public administration, secretarial science or a directly related field, and two years of responsible administrative office experience. WORKING CONDITIONS Environmental Conditions: Office environment utilizing office equipment; some general travel between city office locations. Physical Conditions: Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others, general manual dexterity. Some lifting required for file storage and stocking paper products. Click here to view the full job description. To apply for this outstanding job opportunity, please click here . The City of Sedona offers a competitive benefit package that includes: • Arizona State Retirement System with matching employer contributions • 100% City-paid health, dental, and vision coverage for employee • Substantial contributions to health, dental and vision coverage for dependents • HSA health plans available with generous City allowances provided • City provided $50,000 group term life insurance • Short-term disability • 96 hours of PTO time • Generous monthly vacation accruals • Eleven paid holidays • Deferred compensation plans - Optional IRS 457 plans ...and 4/10 work schedule (3-day weekends!) CONTACT INFORMATION City of Sedona Human Resources 102 Roadrunner Drive Sedona, AZ 86336 928-203-5038 or 928-203-5189 HumanResources@SedonaAZ.gov The City of Sedona is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City are based on business needs; job requirements; individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status; past or present military service; or any other status protected by law or regulation. Closing Date/Time: 2023-04-03
Mar 28, 2023
Full Time
The City of Sedona is now accepting resumes for the position of Executive Assistant to the City Manager . THE POSITION The Executive Assistant performs highly responsible, confidential, and complex administrative duties for the City Manager, Mayor, or designated staff within the City Manager’s Office. The position performs a variety of recurring and non-routine administrative activities with minimal supervision relating to the composition of correspondence, coordination of management information and special events, arranging meetings and appointments, and making travel arrangements on behalf of the City Manager and Mayor. The Assistant serves as a liaison to the public through receiving, investigating, and responding to sensitive phone calls, citizen inquiries, and/or complaints, and performs special projects and research activities as directed by the City Manager or designee, including the small grants program and service contract providers. ESSENTIAL FUNCTIONS: 1. Communicates with the public, executive leadership team, City Council members and other public officials to perform administrative duties in support of the City Manager or designee. 2. Deals tactfully and courteously with the public, responding to and resolving difficult and sensitive citizen/customer inquiries and complaints. 3. Serves as a liaison for mediation service requests from the public. 4. Maintains the calendar of the City Manager and Mayor; provides notices and reminders of scheduled appointments and coordinates meetings and locations. 5. Exercises discretion in arranging appointments and keeping itineraries for the Deputy City Manager and other members of the City Council. 6. Researches and compiles information for special projects and reports. 7. Assists in the development and administration of the departmental budget; forecasts funds needed for materials, equipment, and supplies; monitors and approves expenditures as appropriate, maintains an audit of supplies and orders from authorized distributors or companies when appropriate. 8. Prepares purchase orders and processes invoices for approval by the City Manager, Deputy City Manager, or Assistant to the City Manager. 9. Prepares, processes, and proofreads a variety of documents including general correspondence and statistical charts from rough draft or verbal instruction. 10. Collaborates with executive leadership team and staff in planning, coordinating, and implementing goals, objectives, policies, programs, studies, and other matters as assigned by the City Manager. 11. Participates in organized city staff task group efforts and assists in problem-solving work-related issues for continuous improvement in work efforts. 12. Provides administrative services for the City Manager’s Office, monitors workload, work activities, priorities, and deadlines. 13. Supports city projects and assists with grant procurement and administration; maintains grant documentation files; coordinates with grant review committee; assists with creating purchase orders and processing payments of grant awards. 14. Provides support to city-related committees as required. 15. Prepares, distributes, and posts meeting agendas; attends meetings and takes minutes; assists with the preparation and distribution of comprehensive staff reports; conducts surveys; prepares a variety of reports related to assigned departmental functions. 16. Collaborates closely with the City Clerk, disseminating information to City Council members on behalf of the Mayor and City Manager, coordinating intergovernmental and interagency meetings, posting meeting notices in compliance with Arizona open meeting laws, and scheduling appointments for Council members, as requested. 17. Performs or maintains city’s website content and social media sites within assigned role. 18. Responsible for coordinating records for the City Manager’s and Mayor’s Office; includes analyzing and updating filing system regularly as well as performing filing consistently so that records can be easily found. 19. Operates, maintains and orders supplies for a variety of office equipment. QUALIFICATIONS Knowledge of: • Operations, services, and activities of the City Manager’s Office. Also, general knowledge of other city departments to correctly direct inquiries/customers. • Principles and practices of public administration. • Principles and practices of scheduling appointments, managing calendars, and event coordination. • Principles of business letter writing and basic report preparation. • Basic principles and practice of research, analysis, and evaluation. • Basic principles and practices of fiscal, statistical, accounting, and administrative data collection and report preparation. • Public relations methods and techniques. • Social media and website content management. • Principles of training, supervision, and performance evaluation. • Principles and practices of records management including records retention laws. • Principles and practices of meeting and agenda preparation and open meeting laws. • Office procedures, methods, computer equipment. • Microsoft Office Suite. Ability to: • Perform highly responsible administrative duties involving the use of independent judgment and personal initiative. • Interact professionally with executive level management from public and private organizations and entities, executive leadership team and staff, and the public. • Handle sensitive material in a confidential manner. • Respond tactfully to requests and inquiries from the public. • Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective, cooperative working relationships with internal and external customers. • Assist with budgetary and financial support during budget preparation and review process. • Prepare purchase orders and process invoices for approval by City Manager or designee. • Research, analyze, and evaluate new service delivery methods and techniques. • Interpret and apply administrative and departmental policies and procedures. • Acquire necessary training and other technical support for building an environment that encourages teams and continuous improvement. • Encourage and facilitate environment for building team efforts and problem solving of work-related issues by employees. • Multi-task priorities and manage multiple schedules. • Develop and administer an efficient records management system. • Operate and use office equipment. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible administrative experience in office management or a related field, preferably in municipal government. Prior executive assistant experience in a City/Town Manager’s office is highly desirable. Training: Successful completion of two years of college-level course work (60 semester units) in business or public administration, secretarial science or a directly related field, and two years of responsible administrative office experience. WORKING CONDITIONS Environmental Conditions: Office environment utilizing office equipment; some general travel between city office locations. Physical Conditions: Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others, general manual dexterity. Some lifting required for file storage and stocking paper products. Click here to view the full job description. To apply for this outstanding job opportunity, please click here . The City of Sedona offers a competitive benefit package that includes: • Arizona State Retirement System with matching employer contributions • 100% City-paid health, dental, and vision coverage for employee • Substantial contributions to health, dental and vision coverage for dependents • HSA health plans available with generous City allowances provided • City provided $50,000 group term life insurance • Short-term disability • 96 hours of PTO time • Generous monthly vacation accruals • Eleven paid holidays • Deferred compensation plans - Optional IRS 457 plans ...and 4/10 work schedule (3-day weekends!) CONTACT INFORMATION City of Sedona Human Resources 102 Roadrunner Drive Sedona, AZ 86336 928-203-5038 or 928-203-5189 HumanResources@SedonaAZ.gov The City of Sedona is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City are based on business needs; job requirements; individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status; past or present military service; or any other status protected by law or regulation. Closing Date/Time: 2023-04-03
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major course work in Planning, Architecture, Engineering, Construction Sciences or related field. plus five (5) years of relevant related experience, two (2) of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: Certifications/training required by Department Career Development Plan. Valid Texas Class C Driver's License. Have or obtain required International Code Council certifications, if required. Notes to Applicants The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a Construction & Inspection Services Program Manager for the Site & Subdivision division. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Driving Requirement: This position requires a valid Texas Class C Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $32.89 - $41.93 Hours Monday - Friday, 7:00 a.m. - 3:30 p.m. Limited telework opportunities may exist. Job Close Date 03/28/2023 Type of Posting Departmental Only Department Development Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Skill in using computers and related software applications Knowledge of supervisory and management techniques Ability to facilitate and deliver training Ability to communicate clearly and effectively both verbally and in writing Knowledge of fiscal planning and budget preparation Skill in planning, organizing, data analysis, and problem solving Ability to manage diversity, understand inclusion, and work with diverse communities Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Ensure compliance with the Land Development Code or Standard Specifications. Resolve customer issues with development projects. Manage quality control activities including the coordination of projects and processes with other divisions, departments, and outside contractors. Prepare and present training program on technical codes, local amendments, Standard Specifications and other construction issues to inspectors, city staff and stakeholders. Participate in the development and implementation of goals, objectives, policies, and procedures; and assist or lead projects and programs. Coordinate with other departments and divisions during emergency situations. Assist the Division Manager and act for the Division Manager in his absence. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern principles, practices, and methods of construction and inspection. Knowledge of complex plans and review processes for compliance with the technical codes, zoning codes or standard specifications. Knowledge of supervisory and management techniques. Knowledge of Federal, State and Local laws that pertain to construction practices. Ability to work with frequent interruptions and changes in priorities. Ability to facilitate and deliver training. Ability to utilize a computer. Ability to communicate clearly and effectively both verbally and in writing. Knowledge of fiscal planning and budget preparation. Knowledge of city practice, policy and procedures. Skill in handling multiple tasks and prioritizing. Skill in planning, organizing, data analysis and problem solving. Ability to establish and maintain good relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in Planning, Architecture, Engineering, Construction Sciences or related field plus five (5) years of relevant related experience, two (2) of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet this requirement? Yes No * Are you currently an employee of the Development Services Department? Yes No * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires experience working with personal computers using a variety of software applications. Do you have this experience? Yes No * How many years of supervisory experience do you have working in a Construction Inspection work unit in the public sector? Less than 2 years 2-4 years 4-6 years 6-10 years 10+ years * Please describe your experience consulting with subject matter experts to prepare and deliver training. (Open Ended Question) * Describe your experience performing advanced skills in oral and written communication. In your response, include examples where you have demonstrated these skills and your audience. (Open Ended Question) * Please describe your experience with budget preparation. (Open Ended Question) * Describe your experience in contract management. (Open Ended Question) * How many years of experience do you have in data analysis and problem solving? Less than one 1 - 3 years 3 - 6 years More than 6 years * Describe your experience in interfacing and working with diverse communities and cultures. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 22, 2023
Full Time
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major course work in Planning, Architecture, Engineering, Construction Sciences or related field. plus five (5) years of relevant related experience, two (2) of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: Certifications/training required by Department Career Development Plan. Valid Texas Class C Driver's License. Have or obtain required International Code Council certifications, if required. Notes to Applicants The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a Construction & Inspection Services Program Manager for the Site & Subdivision division. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Driving Requirement: This position requires a valid Texas Class C Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $32.89 - $41.93 Hours Monday - Friday, 7:00 a.m. - 3:30 p.m. Limited telework opportunities may exist. Job Close Date 03/28/2023 Type of Posting Departmental Only Department Development Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Skill in using computers and related software applications Knowledge of supervisory and management techniques Ability to facilitate and deliver training Ability to communicate clearly and effectively both verbally and in writing Knowledge of fiscal planning and budget preparation Skill in planning, organizing, data analysis, and problem solving Ability to manage diversity, understand inclusion, and work with diverse communities Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Ensure compliance with the Land Development Code or Standard Specifications. Resolve customer issues with development projects. Manage quality control activities including the coordination of projects and processes with other divisions, departments, and outside contractors. Prepare and present training program on technical codes, local amendments, Standard Specifications and other construction issues to inspectors, city staff and stakeholders. Participate in the development and implementation of goals, objectives, policies, and procedures; and assist or lead projects and programs. Coordinate with other departments and divisions during emergency situations. Assist the Division Manager and act for the Division Manager in his absence. Responsibilities- Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern principles, practices, and methods of construction and inspection. Knowledge of complex plans and review processes for compliance with the technical codes, zoning codes or standard specifications. Knowledge of supervisory and management techniques. Knowledge of Federal, State and Local laws that pertain to construction practices. Ability to work with frequent interruptions and changes in priorities. Ability to facilitate and deliver training. Ability to utilize a computer. Ability to communicate clearly and effectively both verbally and in writing. Knowledge of fiscal planning and budget preparation. Knowledge of city practice, policy and procedures. Skill in handling multiple tasks and prioritizing. Skill in planning, organizing, data analysis and problem solving. Ability to establish and maintain good relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in Planning, Architecture, Engineering, Construction Sciences or related field plus five (5) years of relevant related experience, two (2) of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet this requirement? Yes No * Are you currently an employee of the Development Services Department? Yes No * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires experience working with personal computers using a variety of software applications. Do you have this experience? Yes No * How many years of supervisory experience do you have working in a Construction Inspection work unit in the public sector? Less than 2 years 2-4 years 4-6 years 6-10 years 10+ years * Please describe your experience consulting with subject matter experts to prepare and deliver training. (Open Ended Question) * Describe your experience performing advanced skills in oral and written communication. In your response, include examples where you have demonstrated these skills and your audience. (Open Ended Question) * Please describe your experience with budget preparation. (Open Ended Question) * Describe your experience in contract management. (Open Ended Question) * How many years of experience do you have in data analysis and problem solving? Less than one 1 - 3 years 3 - 6 years More than 6 years * Describe your experience in interfacing and working with diverse communities and cultures. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Position Information Expand your career in aviation administration with the County of Sonoma. Starting salary up to $55.86/hour ($116,586/year), a cash allowance of $600/month, and a competitive total compensation package!* Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager to oversee STS operations, the Assistant Airport Manager supervises staff and supports the planning, organization, and direction of staff activities associated with the development, maintenance, and management of STS. The position is also responsible for the day-to-day administration of human resource management, operational policy and procedure development and implementation, and airport safety, compliance, and emergency management. Additionally, the Assistant Airport Manager may act as the Airport Manager in his absence. Our ideal candidate for this integral position is a self-driven, team player, with the ability to practice open communication with all stakeholders. They can shift gears quickly, remain calm under stressful situations, and possesses: Extensive knowledge of federal, state, and local laws, codes, regulations, ordinances, policies, and procedures governing the aviation industry and commercial air service Experience acting as liaison and representative with the Federal Aviation Administration (FAA), Transportation Security Administration (TSA), State of California, other County Departments, Mutual Aid Responders, airline management, and airport tenants Experience coordinating with FAA regarding Part 139 safety and certification compliance and annual inspections; and TSA regarding Part 1542 security compliance, inspections, and badging program requirements Personnel supervision experience, with the ability to connect with staff, provide leadership, and effectively support staff coordination and development A thorough understanding of the operational needs, including creating and implementing standard operating procedures; conducting safety audits and ensuring compliance; preparing and implementing preventative maintenance plans; and oversight and management of compliance and security programs, equipment, assets, and certification manuals Experience managing construction projects including development, analysis, and oversight of contracts, Requests for Proposals (RFP), and Requests for Quotation (RFQ) Please Note: Incumbents in this classification must have successfully completed Airport Specific training including Aircraft Rescue and Firefighting Training (Live Fire Training), Emergency First Aide Training including CPR, Airport Security Coordination, and Defibrillator Training. Applicants who have not successfully completed these trainings will not be considered qualified for this position Incumbents in this classification must successfully complete Airport Security Coordinator certification and all required (department-funded) training and certifications within three months of hire. Incumbents failing to satisfactorily complete such training and certification will be released from the assignment As a condition of employment, individuals are required to undergo and maintain FAA and TSA background clearance While the position's hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the incumbent must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events Although not required, the following training and certification are also beneficial: Airport Council International (ACI) or Association of Airport Executives (AAAE), Association of Airport Executives (AAAE) Certified Member (CM), FEMA Incident Command System (ICS): 100, 200, 300, and 700. What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Assistant Airport Manager position in SoCoPi, formerly the Transportation and Public Works Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training, education and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in business administration, public administration, or a closely related field and four years of increasingly responsible experience in airport operations, including at least one year in a management or supervisory capacity. Additional Qualifications: Incumbents in this classification must have successfully completed Airport Specific training, Aircraft Rescue and Firefighting Training, Emergency First Aide Training including CPR, Airport Security Coordination, Defibrillator Training, Live Fire training. Incumbents are required to maintain these certifications while in the position. Incumbents must obtain certification as an Airport Security Coordinator within three months of hire. Possession of a Pilot's License or certification as an Airport Certified Employee in Operations is highly desirable. Special Airport Requirement: Incumbents are required to undergo additional FAA Background, and/or Criminal History Checks as determined by County, State and Federal Regulations. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and techniques of airport management and administration; principles of techniques of effective supervision and training; principles and techniques of fiscal management and budgetary control; methods, policies, and procedures related to efficient airport operation; principles of Airport Wildlife Hazard Management; federal, state, regional, and local regulations pertaining to airport ground operations; aircraft servicing, safety precautions, fire control, first aid, and rescue techniques. Ability to: Plan, organize, direct, and evaluate the work of others; effectively manage the day-to-day operation of an airport; analyze situations using good judgment and take effective action; react quickly, calmly, and effectively in emergency or stressful situations; develop and provide effective training; analyze airport operating procedures and policies; develop and implement revisions; communicate effectively orally and in writing; understand and follow oral and written instructions; establish and maintain cooperative working relationships with others; work evenings, weekends, and holidays as required. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV Closing Date: 4/10/2023 11:59 PM Pacific
Mar 14, 2023
Full Time
Position Information Expand your career in aviation administration with the County of Sonoma. Starting salary up to $55.86/hour ($116,586/year), a cash allowance of $600/month, and a competitive total compensation package!* Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager to oversee STS operations, the Assistant Airport Manager supervises staff and supports the planning, organization, and direction of staff activities associated with the development, maintenance, and management of STS. The position is also responsible for the day-to-day administration of human resource management, operational policy and procedure development and implementation, and airport safety, compliance, and emergency management. Additionally, the Assistant Airport Manager may act as the Airport Manager in his absence. Our ideal candidate for this integral position is a self-driven, team player, with the ability to practice open communication with all stakeholders. They can shift gears quickly, remain calm under stressful situations, and possesses: Extensive knowledge of federal, state, and local laws, codes, regulations, ordinances, policies, and procedures governing the aviation industry and commercial air service Experience acting as liaison and representative with the Federal Aviation Administration (FAA), Transportation Security Administration (TSA), State of California, other County Departments, Mutual Aid Responders, airline management, and airport tenants Experience coordinating with FAA regarding Part 139 safety and certification compliance and annual inspections; and TSA regarding Part 1542 security compliance, inspections, and badging program requirements Personnel supervision experience, with the ability to connect with staff, provide leadership, and effectively support staff coordination and development A thorough understanding of the operational needs, including creating and implementing standard operating procedures; conducting safety audits and ensuring compliance; preparing and implementing preventative maintenance plans; and oversight and management of compliance and security programs, equipment, assets, and certification manuals Experience managing construction projects including development, analysis, and oversight of contracts, Requests for Proposals (RFP), and Requests for Quotation (RFQ) Please Note: Incumbents in this classification must have successfully completed Airport Specific training including Aircraft Rescue and Firefighting Training (Live Fire Training), Emergency First Aide Training including CPR, Airport Security Coordination, and Defibrillator Training. Applicants who have not successfully completed these trainings will not be considered qualified for this position Incumbents in this classification must successfully complete Airport Security Coordinator certification and all required (department-funded) training and certifications within three months of hire. Incumbents failing to satisfactorily complete such training and certification will be released from the assignment As a condition of employment, individuals are required to undergo and maintain FAA and TSA background clearance While the position's hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the incumbent must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events Although not required, the following training and certification are also beneficial: Airport Council International (ACI) or Association of Airport Executives (AAAE), Association of Airport Executives (AAAE) Certified Member (CM), FEMA Incident Command System (ICS): 100, 200, 300, and 700. What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Assistant Airport Manager position in SoCoPi, formerly the Transportation and Public Works Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training, education and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in business administration, public administration, or a closely related field and four years of increasingly responsible experience in airport operations, including at least one year in a management or supervisory capacity. Additional Qualifications: Incumbents in this classification must have successfully completed Airport Specific training, Aircraft Rescue and Firefighting Training, Emergency First Aide Training including CPR, Airport Security Coordination, Defibrillator Training, Live Fire training. Incumbents are required to maintain these certifications while in the position. Incumbents must obtain certification as an Airport Security Coordinator within three months of hire. Possession of a Pilot's License or certification as an Airport Certified Employee in Operations is highly desirable. Special Airport Requirement: Incumbents are required to undergo additional FAA Background, and/or Criminal History Checks as determined by County, State and Federal Regulations. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and techniques of airport management and administration; principles of techniques of effective supervision and training; principles and techniques of fiscal management and budgetary control; methods, policies, and procedures related to efficient airport operation; principles of Airport Wildlife Hazard Management; federal, state, regional, and local regulations pertaining to airport ground operations; aircraft servicing, safety precautions, fire control, first aid, and rescue techniques. Ability to: Plan, organize, direct, and evaluate the work of others; effectively manage the day-to-day operation of an airport; analyze situations using good judgment and take effective action; react quickly, calmly, and effectively in emergency or stressful situations; develop and provide effective training; analyze airport operating procedures and policies; develop and implement revisions; communicate effectively orally and in writing; understand and follow oral and written instructions; establish and maintain cooperative working relationships with others; work evenings, weekends, and holidays as required. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV Closing Date: 4/10/2023 11:59 PM Pacific
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Manager, Learning and Development . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,583 to $14,713 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Manager, Learning and Development to manage and conduct needs assessments and develop and deliver high quality training and development programs, leveraging the resources offered by systemwide Learning and Development as well as creating and procuring CO-specific programs. This position will engage with CO executives and managers to involve them in the design, implementation, utilization and facilitation of effective learning and development programs and initiatives. Responsibilities Under the general direction of the Director of HR Services, Learning and Development , the Senior Manager, Learning and Development will: Development Program and Activities -Engage with CO executives and managers to involve them in the design, implementation, utilization and facilitation of development programs and activities. Seek out their substantive input while at the same time offering expert advice that fosters a trusting and collaborative partnership. -Proactively support the assessment and development of learning focused programs and initiatives to enhance the employee experience, build knowledge, and drive performance. -Develop and design data-informed development programs and activities that reflect the needs and desires of CO employees and managers. Use the data to make improvements where needed and create new best practices to be shared with employees and managers. -Develop coaching and/or mentoring programs in alignment with CO goals and strategies and ensure effective delivery of services by engaging and coordinating with external vendors and/or identifying CSU employees who are qualified to deliver the services. -Facilitate in-person and virtual offerings of programs and activities. -Properly manage programs/solutions/initiatives from end-to-end, including engaging stakeholders, driving continuous improvement, and measuring behavior change/adoption/opportunities to help achieve desired outcomes. -Design marketing materials to promote development programs and activities and encourage continuous growth for employees. -Measure and report on the effectiveness of development programs and activities through narratives and written reports that analyze and interpret program results and other findings to share and assist stakeholders across the CO. -Research and promote valuable trends in organizational and professional development. Training -Identify training needs using a range of assessment tools. -Identify existing systemwide training that may be appropriate for the identified need and expand or modify it as necessary to meet the needs of the CO. -Manage and develop new training programs with a focus on offering training in a virtual environment. -Manage and deliver training and/or identify and procure effective trainers. -Measure and report on the effectiveness of training programs. Overlap between Development and Engagement -Work closely with Manager, HR Programs, to ensure alignment, both between development and engagement strategies as well as with overall CO goals and objectives. Supervisory Duties -Supervise and manage the professional development of the HR Analyst. Other Duties -Responsible for ensuring compliance with required trainings, such as Discrimination and Harassment Prevention, Gender Equity/Title IX, and Conflict of Interest. Qualifications This position requires: -Bachelor's degree in education, communication, human resources, psychology or related field or equivalent combination of education and related experience to include a minimum of 5 to 8 years' experience in Human Resource management. Minimum of three years of experience in the training (or related) field, preferably in higher education. Required Knowledge and Skills -Proven ability to design and develop professional development programs using a blended learning approach. -Accomplished facilitator able to deliver engaging and thought-provoking workshops (in person and online) for employees at all levels of the organization. -Working knowledge of adult learning theories and instructional design principles. -Experience with learning development software and collaboration tools (such as Articulate 360, Captivate, MS Teams, Photoshop, Zoom). -Working knowledge of usability best practices for online materials and experiences. -Working knowledge of web accessibility standards (e.g., Section 508) and universal design for learning (UDL). -Experience with measurement of training outcomes. -Knowledge of human resources practices and procedures. -Knowledge of collective bargaining environment and procedures. -Experience in launching new program initiatives, including the design of change management, project management and marketing/communications plans. -Knowledge of capabilities and functional operation of learning management systems. -Ability to speak on microphone or in front of a broadcast camera on an impromptu basis. -Demonstrated experience of a customer service orientation. -Proven ability to work effectively as part of a team. -Exceptional communicator and facilitator. -Proficiency in MS Office suite. Preferred Knowledge and Skills -Experience of managing or directing others. -Experience of working in a university environment. -Certifications in psychometric tools such as DISC, Strengths, True Colors. -Knowledge of CSU compliance processes, procedures and guidelines. Application Period Priority consideration will be given to candidates who apply by March 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 08, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Manager, Learning and Development . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,583 to $14,713 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Manager, Learning and Development to manage and conduct needs assessments and develop and deliver high quality training and development programs, leveraging the resources offered by systemwide Learning and Development as well as creating and procuring CO-specific programs. This position will engage with CO executives and managers to involve them in the design, implementation, utilization and facilitation of effective learning and development programs and initiatives. Responsibilities Under the general direction of the Director of HR Services, Learning and Development , the Senior Manager, Learning and Development will: Development Program and Activities -Engage with CO executives and managers to involve them in the design, implementation, utilization and facilitation of development programs and activities. Seek out their substantive input while at the same time offering expert advice that fosters a trusting and collaborative partnership. -Proactively support the assessment and development of learning focused programs and initiatives to enhance the employee experience, build knowledge, and drive performance. -Develop and design data-informed development programs and activities that reflect the needs and desires of CO employees and managers. Use the data to make improvements where needed and create new best practices to be shared with employees and managers. -Develop coaching and/or mentoring programs in alignment with CO goals and strategies and ensure effective delivery of services by engaging and coordinating with external vendors and/or identifying CSU employees who are qualified to deliver the services. -Facilitate in-person and virtual offerings of programs and activities. -Properly manage programs/solutions/initiatives from end-to-end, including engaging stakeholders, driving continuous improvement, and measuring behavior change/adoption/opportunities to help achieve desired outcomes. -Design marketing materials to promote development programs and activities and encourage continuous growth for employees. -Measure and report on the effectiveness of development programs and activities through narratives and written reports that analyze and interpret program results and other findings to share and assist stakeholders across the CO. -Research and promote valuable trends in organizational and professional development. Training -Identify training needs using a range of assessment tools. -Identify existing systemwide training that may be appropriate for the identified need and expand or modify it as necessary to meet the needs of the CO. -Manage and develop new training programs with a focus on offering training in a virtual environment. -Manage and deliver training and/or identify and procure effective trainers. -Measure and report on the effectiveness of training programs. Overlap between Development and Engagement -Work closely with Manager, HR Programs, to ensure alignment, both between development and engagement strategies as well as with overall CO goals and objectives. Supervisory Duties -Supervise and manage the professional development of the HR Analyst. Other Duties -Responsible for ensuring compliance with required trainings, such as Discrimination and Harassment Prevention, Gender Equity/Title IX, and Conflict of Interest. Qualifications This position requires: -Bachelor's degree in education, communication, human resources, psychology or related field or equivalent combination of education and related experience to include a minimum of 5 to 8 years' experience in Human Resource management. Minimum of three years of experience in the training (or related) field, preferably in higher education. Required Knowledge and Skills -Proven ability to design and develop professional development programs using a blended learning approach. -Accomplished facilitator able to deliver engaging and thought-provoking workshops (in person and online) for employees at all levels of the organization. -Working knowledge of adult learning theories and instructional design principles. -Experience with learning development software and collaboration tools (such as Articulate 360, Captivate, MS Teams, Photoshop, Zoom). -Working knowledge of usability best practices for online materials and experiences. -Working knowledge of web accessibility standards (e.g., Section 508) and universal design for learning (UDL). -Experience with measurement of training outcomes. -Knowledge of human resources practices and procedures. -Knowledge of collective bargaining environment and procedures. -Experience in launching new program initiatives, including the design of change management, project management and marketing/communications plans. -Knowledge of capabilities and functional operation of learning management systems. -Ability to speak on microphone or in front of a broadcast camera on an impromptu basis. -Demonstrated experience of a customer service orientation. -Proven ability to work effectively as part of a team. -Exceptional communicator and facilitator. -Proficiency in MS Office suite. Preferred Knowledge and Skills -Experience of managing or directing others. -Experience of working in a university environment. -Certifications in psychometric tools such as DISC, Strengths, True Colors. -Knowledge of CSU compliance processes, procedures and guidelines. Application Period Priority consideration will be given to candidates who apply by March 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Technical Project Manager SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services - Project Management Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 8:00am - 5:00pm Anticipated Hiring Range $6,250.00 - $6,845.00 ($75,000.00 - $82,140.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Manager of the Project Management Office, this position will work under minimal direction to independently coordinate, plan, support, and execute enterprise-wide and division information technology projects. The incumbent will manage the Project Management Life Cycle from beginning to end, establish multi-disciplinary stakeholder and project team buy-in, apply his or her knowledge and understanding of industry-accepted methodologies (i.e., Project Management Body of Knowledge [PMBOK]) and lessons learned from past experience to facilitate project success. The Technical Project Manager will provide imaginative, thorough, and practicable solutions to a wide range of problems. Using technical experience and training, the incumbent works with all the Information Technology Services departments and functional divisions during the course of managing projects, with an emphasis on projects incorporating technology to support student success, teaching, learning, and research. The incumbent will also work with the Manager, other project managers, and ITS colleagues to develop and implement maturing project management policies and procedures. This incumbent will develop a thorough understanding of Information Technology services and how they each support projects. Work hours are typically Monday through Friday, 8 AM to 5 PM; other hours as required. Position Information Plans Projects Under minimal direction: Consults with project sponsors to clarify project scope, deliverables, timelines, and analyze risk. Interacts with users and other stakeholders (administration, faculty, staff, students, vendors) to further understand requirements. Develops the project plan as needed to identify and organize project resources, assigning and clarifying roles and responsibilities, establish project schedule, plan for communication, risk, budget, and quality assurance Uses presentation and communication skills and tools to communicate project vision and plans to team and stakeholders. Works with Information Security, Networking, Operations, Identity Management, and other information technology departments to plan for proper system and security design, best practices, and service transition. Works with Service Desk and IT Training and Communications Coordinator to plan project communications to the users and campus community. Documents project planning in the project and portfolio management tool. Executes Technical Projects Applies certified PM tools and methodologies to achieve project milestones, maintain scope, and execute project plans. Observes project team dynamics to ensure effective team member synergies and to resolve team issues. Creates progressive milestones to recognize successes, provide feedback, and motivate the project team. Gathers and analyzes project metrics to evaluate project performance and to manage issues, risk and changes of scope. Coordinates with technical managers and resources from Information Security, Networking, Operations and other information technology departments to execute the plan, utilizing past experience and knowledge to look for gaps or risks. Communicates with stakeholders, senior management and project leaders to discuss issues and resolutions and to authorize scope changes. Maintains project status and appropriate documents such as requirements, issues, and risk in the project and portfolio management tool. Monitors and Controls Projects Utilizes PM tools to manage project timelines and accuracy, ensure project resource commitments are met, and track activities and variances. Performs assessments throughout projects to identify risks and their potential impact and to develop response strategies for managing and mitigating risk factors. Using email, Word, Visio, Excel, and the project software as appropriate, interacts with project customers to verify completion dates, review milestone expectations, and to manage Information Technology Services (ITS) personnel resource schedules. Interacts with Functional Managers to manage resources and to meet project commitments and avoid delays and conflicts. Offers sponsors solutions to problems with imaginative, thorough, and practicable solutions. Closes Projects Evaluates project achievements and facilitates the “lessons learned” process to provide documented historical information for future projects. Obtains formal approvals for closing project plans to ensure deliverables met requirements and expectations. Works with the Service Desk and the Applications Manager on formal handover. Surveys customers, stakeholders, sponsors, and team members to gather input on project quality, metrics performance and recommendations for improvement. Stores documents, creates final status, finalizes project plan, and formally closes the project in the project and portfolio management tool. Project Governance Assist with implementation and improvement of yearly Project Governance process and Project Management processes Reviews project requests and works with requestor and team to get estimates. Assists with periodic resource planning. Other duties as assigned. Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. The career level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Education: Bachelor’s degree in related area such as Computer Science, Management Information Systems, Information Technology, Business, or related field from an accredited university. Work Experience: Minimum 3+ years experience and proven ability to independently plan and manage complex projects with a technical component and with broad division or university impact. Knowledge, skills and abilities: • Working knowledge of an ability to apply the Project Management Body of Knowledge (PMBOK) • Demonstrated ability to work and communicate effectively with users at multiple levels of the organization • Excellent communication skills including writing, speaking, facilitation, and presentations • Demonstrated experience successfully working with Information Security, Systems, Networking, Service Desk and other IT departments to plan for proper system and security design and best practices during project planning, execution, and transition • Demonstrated personal accountability and creative problem solving skills • Demonstrated experience and commitment to providing excellent service to diverse faculty, staff, and students • Demonstrated experience with effectively completing assignments, prioritizing based on strategic goals, and meeting deadlines • Experience using project and portfolio management software (such as Jira/Confluence, etc.) for documentating, storing, and sharing project charter information, plans and schedules, team information, issues, risks, and communications • Experience leading projects in a matrixed IT environment that involve aspects of IT Governance such as web governance, data governance, etc • Experience implementing process improvement and process automation • Experience working with users, leaders, and decision makers to ensure strategic and effective decision making occurs in process and project work • Demonstrated understanding and applicable experience of higher education organizational structures and mission • Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification • Familiarity with Agile (Scrum) concepts • Demonstrated knowledge of Microsoft Office products (e.g. Excel, Word, Visio etc.) • Ability to effectively present process improvement ideas, alternative solutions, and workflow concepts in applicable written or presentation formats such as Context Diagrams, Use Cases, Workflow and Swim Lane Diagrams • Ability to use consultative and facilitative skills to gain consensus on specific outcomes and requirements Environmental/Physical/Special The incumbent may be required to sit in an open office environment with other project team members. This is an exempt position and is not subject or eligible for overtime or compensatory time off. The incumbent may be required to work outside of their regular work schedule for special projects Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Feb 21, 2023
Full Time
Description: Working Title Technical Project Manager SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services - Project Management Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 8:00am - 5:00pm Anticipated Hiring Range $6,250.00 - $6,845.00 ($75,000.00 - $82,140.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Manager of the Project Management Office, this position will work under minimal direction to independently coordinate, plan, support, and execute enterprise-wide and division information technology projects. The incumbent will manage the Project Management Life Cycle from beginning to end, establish multi-disciplinary stakeholder and project team buy-in, apply his or her knowledge and understanding of industry-accepted methodologies (i.e., Project Management Body of Knowledge [PMBOK]) and lessons learned from past experience to facilitate project success. The Technical Project Manager will provide imaginative, thorough, and practicable solutions to a wide range of problems. Using technical experience and training, the incumbent works with all the Information Technology Services departments and functional divisions during the course of managing projects, with an emphasis on projects incorporating technology to support student success, teaching, learning, and research. The incumbent will also work with the Manager, other project managers, and ITS colleagues to develop and implement maturing project management policies and procedures. This incumbent will develop a thorough understanding of Information Technology services and how they each support projects. Work hours are typically Monday through Friday, 8 AM to 5 PM; other hours as required. Position Information Plans Projects Under minimal direction: Consults with project sponsors to clarify project scope, deliverables, timelines, and analyze risk. Interacts with users and other stakeholders (administration, faculty, staff, students, vendors) to further understand requirements. Develops the project plan as needed to identify and organize project resources, assigning and clarifying roles and responsibilities, establish project schedule, plan for communication, risk, budget, and quality assurance Uses presentation and communication skills and tools to communicate project vision and plans to team and stakeholders. Works with Information Security, Networking, Operations, Identity Management, and other information technology departments to plan for proper system and security design, best practices, and service transition. Works with Service Desk and IT Training and Communications Coordinator to plan project communications to the users and campus community. Documents project planning in the project and portfolio management tool. Executes Technical Projects Applies certified PM tools and methodologies to achieve project milestones, maintain scope, and execute project plans. Observes project team dynamics to ensure effective team member synergies and to resolve team issues. Creates progressive milestones to recognize successes, provide feedback, and motivate the project team. Gathers and analyzes project metrics to evaluate project performance and to manage issues, risk and changes of scope. Coordinates with technical managers and resources from Information Security, Networking, Operations and other information technology departments to execute the plan, utilizing past experience and knowledge to look for gaps or risks. Communicates with stakeholders, senior management and project leaders to discuss issues and resolutions and to authorize scope changes. Maintains project status and appropriate documents such as requirements, issues, and risk in the project and portfolio management tool. Monitors and Controls Projects Utilizes PM tools to manage project timelines and accuracy, ensure project resource commitments are met, and track activities and variances. Performs assessments throughout projects to identify risks and their potential impact and to develop response strategies for managing and mitigating risk factors. Using email, Word, Visio, Excel, and the project software as appropriate, interacts with project customers to verify completion dates, review milestone expectations, and to manage Information Technology Services (ITS) personnel resource schedules. Interacts with Functional Managers to manage resources and to meet project commitments and avoid delays and conflicts. Offers sponsors solutions to problems with imaginative, thorough, and practicable solutions. Closes Projects Evaluates project achievements and facilitates the “lessons learned” process to provide documented historical information for future projects. Obtains formal approvals for closing project plans to ensure deliverables met requirements and expectations. Works with the Service Desk and the Applications Manager on formal handover. Surveys customers, stakeholders, sponsors, and team members to gather input on project quality, metrics performance and recommendations for improvement. Stores documents, creates final status, finalizes project plan, and formally closes the project in the project and portfolio management tool. Project Governance Assist with implementation and improvement of yearly Project Governance process and Project Management processes Reviews project requests and works with requestor and team to get estimates. Assists with periodic resource planning. Other duties as assigned. Minimum Qualifications To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor’s degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. The career level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Education: Bachelor’s degree in related area such as Computer Science, Management Information Systems, Information Technology, Business, or related field from an accredited university. Work Experience: Minimum 3+ years experience and proven ability to independently plan and manage complex projects with a technical component and with broad division or university impact. Knowledge, skills and abilities: • Working knowledge of an ability to apply the Project Management Body of Knowledge (PMBOK) • Demonstrated ability to work and communicate effectively with users at multiple levels of the organization • Excellent communication skills including writing, speaking, facilitation, and presentations • Demonstrated experience successfully working with Information Security, Systems, Networking, Service Desk and other IT departments to plan for proper system and security design and best practices during project planning, execution, and transition • Demonstrated personal accountability and creative problem solving skills • Demonstrated experience and commitment to providing excellent service to diverse faculty, staff, and students • Demonstrated experience with effectively completing assignments, prioritizing based on strategic goals, and meeting deadlines • Experience using project and portfolio management software (such as Jira/Confluence, etc.) for documentating, storing, and sharing project charter information, plans and schedules, team information, issues, risks, and communications • Experience leading projects in a matrixed IT environment that involve aspects of IT Governance such as web governance, data governance, etc • Experience implementing process improvement and process automation • Experience working with users, leaders, and decision makers to ensure strategic and effective decision making occurs in process and project work • Demonstrated understanding and applicable experience of higher education organizational structures and mission • Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification • Familiarity with Agile (Scrum) concepts • Demonstrated knowledge of Microsoft Office products (e.g. Excel, Word, Visio etc.) • Ability to effectively present process improvement ideas, alternative solutions, and workflow concepts in applicable written or presentation formats such as Context Diagrams, Use Cases, Workflow and Swim Lane Diagrams • Ability to use consultative and facilitative skills to gain consensus on specific outcomes and requirements Environmental/Physical/Special The incumbent may be required to sit in an open office environment with other project team members. This is an exempt position and is not subject or eligible for overtime or compensatory time off. The incumbent may be required to work outside of their regular work schedule for special projects Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Basic Needs Initiatives Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary range for the Basic Needs Initiatives Manager position is up to $6,889 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Basic Needs Initiatives Manager to manage all aspects of the CSU Basic Needs Initiative (BNI) programs and services. This includes the oversight of on-campus food insecurity programs and housing insecurity services (including Rapid Rehousing), management tools, reporting, CSU basic needs conferences, managing timelines and budget for program enhancements, interfacing with functional and technical departments, drafting system(s) requirement documents, editing web content, developing and executing assessment plans, communicating regularly with university and other stakeholder contacts, assessing fidelity and impact of programs, identifying gaps in services and programs, quality assurance, training and documentation, and troubleshooting issues. The incumbent will be expected to work collaboratively with university-based partners to support teams and specific initiatives. The incumbent will also work closely with Chancellor’s Office Advocacy & State Relations personnel and to prepare legislative reports. Additionally, the incumbent will serve as a CSU representative to statewide committees and groups including the California Higher Education Basic Needs Alliance (CHEBNA) and the Center for Health Communities (CHC) as well as work with state and national non-profit and advocacy groups. Responsibilities Under the general direction of the Systemwide Director, Student Wellness & Basic Needs, the Basic Needs Initiatives Manager will: Campus Relationships 40% - Act as the central project manager for BNI. -Utilize knowledge of BNI to provide guidance in support of food and housing insecurity projects and decision making. -Attend various meetings serving as liaison and provide assistance to various leadership and student groups; identify community needs that may be addressed by available funding sources. -Interpret, document, and communicate procedures to university stakeholders. -Coordinate with vendors and universities on all aspects of maintenance schedules for the application and implementation of new features and technology delivered by vendors. -Manage all aspects of the integration and updates pertaining to the Basic Needs Initiative (BNI) including development of ongoing webinars, conference, and other professional development and education opportunities. -Recommend enhancements to existing policies and procedures related to basic needs. -Coordinate the needs among student affairs division(s) and facilitate discussions and information flow. -Create training and support documentation. -Troubleshoot functional, funding, and partnership issues. System Support 30% -Participate in formulating and defining system scope and objectives. -Collaborate with well-being and basic needs vendor, auxiliary groups, philanthropic foundations, and university stakeholders on external funding opportunities, needs analysis, prioritization, current gaps, process development, and communication plans for BNI. -Assist in the administration of the systemwide CalFresh Project. -Create training material and deliver trainings to Chancellor’s Office, university, and other departmental staff. -Coordinate contracts and documents; administer funds and develop tracking, reporting and evaluation systems; maintain master files on grants and monitor all paperwork connected with grant-funded programs; monitor sub-recipients. -Create and author RFPs and scopes of work for university grants and programs. Research and Presentations 15% -Lead literature reviews and needs assessments, action planning, and implementation of BNI and well-being programs and resources on campus. -Work with various researchers to assist in the writing and development of white papers and publications. -Create presentations and communicate to various audiences about BNI and other student well-being projects initiated by SAEB and legislative/regulatory initiatives. Reports 10% -Create reports needed by the Chancellor’s Office, the legislature, and other stakeholders. Other 5% -Other duties as assigned. Qualifications -Bachelor’s Degree in public health, social work, social services, public administration, or related discipline from an accredited four-year college or university; or an equivalent combination of education and experience is required with a minimum of three (3) years related experience working with diverse student populations, including 1 st generation students, students of color, and Pell-grant recipients. -Master’s degree preferred. -Experience with project management. -Ability to understand and analyze data and research findings to help drive decision making and direction to the development of programs and services to most effectively serve our students. Preferred Qualifications -Strong communication and organizational skills. -Knowledge of support resources at the state and federal level that address food and housing insecurity. -Understanding of student development, university-community partnerships, and diverse populations. -Familiarity with postsecondary issues that influence retention, persistence, and the graduation of college students. -Awareness of national data trends related to basic needs insecurity in higher education. -Fluency in the Institutional Review Board (IRB) process. -Practical and theoretical knowledge of supporting student success and understanding student development theory. -Experience and understanding of public health frameworks related to the adoption of positive health behaviors. -Superior abilities using Microsoft Office applications, presentation software, and data collection tools. -Experience in creating and delivering training to a variety of audiences. Application Period Priority consideration will be given to candidates who apply by March 3, 2023. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Feb 18, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Basic Needs Initiatives Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary range for the Basic Needs Initiatives Manager position is up to $6,889 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Basic Needs Initiatives Manager to manage all aspects of the CSU Basic Needs Initiative (BNI) programs and services. This includes the oversight of on-campus food insecurity programs and housing insecurity services (including Rapid Rehousing), management tools, reporting, CSU basic needs conferences, managing timelines and budget for program enhancements, interfacing with functional and technical departments, drafting system(s) requirement documents, editing web content, developing and executing assessment plans, communicating regularly with university and other stakeholder contacts, assessing fidelity and impact of programs, identifying gaps in services and programs, quality assurance, training and documentation, and troubleshooting issues. The incumbent will be expected to work collaboratively with university-based partners to support teams and specific initiatives. The incumbent will also work closely with Chancellor’s Office Advocacy & State Relations personnel and to prepare legislative reports. Additionally, the incumbent will serve as a CSU representative to statewide committees and groups including the California Higher Education Basic Needs Alliance (CHEBNA) and the Center for Health Communities (CHC) as well as work with state and national non-profit and advocacy groups. Responsibilities Under the general direction of the Systemwide Director, Student Wellness & Basic Needs, the Basic Needs Initiatives Manager will: Campus Relationships 40% - Act as the central project manager for BNI. -Utilize knowledge of BNI to provide guidance in support of food and housing insecurity projects and decision making. -Attend various meetings serving as liaison and provide assistance to various leadership and student groups; identify community needs that may be addressed by available funding sources. -Interpret, document, and communicate procedures to university stakeholders. -Coordinate with vendors and universities on all aspects of maintenance schedules for the application and implementation of new features and technology delivered by vendors. -Manage all aspects of the integration and updates pertaining to the Basic Needs Initiative (BNI) including development of ongoing webinars, conference, and other professional development and education opportunities. -Recommend enhancements to existing policies and procedures related to basic needs. -Coordinate the needs among student affairs division(s) and facilitate discussions and information flow. -Create training and support documentation. -Troubleshoot functional, funding, and partnership issues. System Support 30% -Participate in formulating and defining system scope and objectives. -Collaborate with well-being and basic needs vendor, auxiliary groups, philanthropic foundations, and university stakeholders on external funding opportunities, needs analysis, prioritization, current gaps, process development, and communication plans for BNI. -Assist in the administration of the systemwide CalFresh Project. -Create training material and deliver trainings to Chancellor’s Office, university, and other departmental staff. -Coordinate contracts and documents; administer funds and develop tracking, reporting and evaluation systems; maintain master files on grants and monitor all paperwork connected with grant-funded programs; monitor sub-recipients. -Create and author RFPs and scopes of work for university grants and programs. Research and Presentations 15% -Lead literature reviews and needs assessments, action planning, and implementation of BNI and well-being programs and resources on campus. -Work with various researchers to assist in the writing and development of white papers and publications. -Create presentations and communicate to various audiences about BNI and other student well-being projects initiated by SAEB and legislative/regulatory initiatives. Reports 10% -Create reports needed by the Chancellor’s Office, the legislature, and other stakeholders. Other 5% -Other duties as assigned. Qualifications -Bachelor’s Degree in public health, social work, social services, public administration, or related discipline from an accredited four-year college or university; or an equivalent combination of education and experience is required with a minimum of three (3) years related experience working with diverse student populations, including 1 st generation students, students of color, and Pell-grant recipients. -Master’s degree preferred. -Experience with project management. -Ability to understand and analyze data and research findings to help drive decision making and direction to the development of programs and services to most effectively serve our students. Preferred Qualifications -Strong communication and organizational skills. -Knowledge of support resources at the state and federal level that address food and housing insecurity. -Understanding of student development, university-community partnerships, and diverse populations. -Familiarity with postsecondary issues that influence retention, persistence, and the graduation of college students. -Awareness of national data trends related to basic needs insecurity in higher education. -Fluency in the Institutional Review Board (IRB) process. -Practical and theoretical knowledge of supporting student success and understanding student development theory. -Experience and understanding of public health frameworks related to the adoption of positive health behaviors. -Superior abilities using Microsoft Office applications, presentation software, and data collection tools. -Experience in creating and delivering training to a variety of audiences. Application Period Priority consideration will be given to candidates who apply by March 3, 2023. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Under the general direction of the Director of Residential Life for University Housing Services (UHS), the Housing Behavioral Case Manager serves as a point for University Housing Services response to students experiencing varying degrees of need/support and/or distress. The incumbent is readily accessible and provides consultations for staff, students, and family members who are concerned about a distressed University Housing Services resident. The Housing Behavioral Case Manager serves as a primary resource for managing reports of behavioral concerns in the residence halls and apartments as well as responding to inquiries and providing appropriate follow-up. The position provides case management services to students with complex mental and physical health problems, cognitive disorders, and safety concerns that are reported to University Housing Services. Housing Behavioral Case management services include, but are not limited to: providing assessment, advocacy, resources and referrals as well as follow-up services for students that are experiencing significant physical, mental, psychological, and life management difficulties. The Housing Behavioral Case Manager supports students experiencing issues functioning in the university system, those with current and emerging mental, psychological, or physical health issues (including COVID support and oversight), and students experiencing issues adjusting to academic and social life. The Housing Behavioral Case Manager coordinates services and provides referrals to the appropriate resources on campus such as the Counseling and Psychological Services, Accessible Education Center, SJSU Cares, Guardian Scholars, Student Health and Wellness, Title IX and Student Conduct & Ethical Development. The Housing Behavioral Case Manager works towards minimizing the impact of mental illness or emotional distress on the safety, academic, and personal pursuits of students through effective referral and follow through. The Housing Behavioral Case Manager has significant responsibility for crisis management, administrative duties, communication within and outside the university, and other related activities with additional specific responsibility for managing behavioral cases, student advocacy, and training and outreach. The Housing Behavioral Case Manager works cooperatively with all UHS staff in support and implementation of the UHS and Residential Life Mission and Curriculum. The position requires political acumen as it interfaces with the Behavioral Intervention Team, Campus Legal Counsel, President’s Cabinet, students’ families, media, and other key stakeholders. Duties include providing information and training for the University Housing Services student and professional staff; fielding calls, emails, and referrals regarding concerning behaviors; meeting with students, coordinating responses and services for individuals; undertaking research on national best practices; and may be required to participate on other committees dealing with campus safety. The Housing Behavioral Case Manager works closely with key offices (Behavior Intervention Team, University Police, Counseling and Psychological Services, Student Conduct and Ethical Development, Title IX, Student Health and Wellness Center, and Accessible Education Center, SJSU Cares and Guardian Scholars/Foster Youth Programs) to identify and intervene as needed with students whose behavior suggests the need for support services. University Housing is responsible for the development and management of a comprehensive program for approximately 4,200 residents living in on campus facilities. The program includes the day-to-day operation of four residence halls housing 2,400 first year students and two apartment complexes housing 1,800 upper division students, graduate students, faculty, and staff. Key Responsibilities Communicates with the Director for Residential Life, Assistant Directors for Residential Life and Conduct Coordinator on an ongoing basis to track and resolve issues. Assists and supports Residential Life staff to manage behavioral concerns of individuals in personal crisis and/or other emergencies and coordinate appropriate follow up. Assesses residents’ ability to live in a residential environment. Triages individuals with behavioral concerns to facilitate and track referrals and follow up with individuals. Coordinates with other campus colleagues to track, assess, and refer students as appropriate. Provides reports tracking resident concerns, related conduct issues, behavioral patterns, and resolutions. Serves as a liaison for Housing residents, their families, and campus partners. Works and communicates with campus offices and community agencies to ensure appropriate support of the referred individuals as needed. Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Responds as needed for crisis intervention, management and consultation with Residential Life Staff who are on call 24 hours a day. Develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to execute changes. Establishes partnerships with Bay Area colleges and colleagues to foster professional development, networking, and benchmarking opportunities. Knowledge, Skills & Abilities Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Experience with crisis counseling and mental health interventions. Ability to advise and counsel students, faculty and staff, individually and in groups on complex student-related matters; ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Demonstrated ability to lead individuals and projects in a team effort to accomplish institutional and divisional goals and objectives. Ability to carry out a variety of professionally complex assignments without detailed instructions. Strong oral and written communication skills. Must possess excellent customer service and public relations skills. Ability to compose and appropriately format correspondence and reports; knowledge of English grammar, business writing, punctuation and spelling. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to take calls/referrals as required which may include evenings and weekends. Working knowledge of various software applications to include word processing, presentations, spreadsheets, and databases. A valid California driver’s license is required within three months of the date of hire for the operation of any vehicle required for this position. Ability to complete the Defensive Drivers Training Program provided by the State of California for CSU campuses. Required Qualifications Master’s Degree in Higher Education or related field and 3 years progressive experience in Residential Life 3 years progressive residence hall experience 3 years crisis management experience Experience in advising or counseling students, faculty and staff individually, or in a group regarding crisis and mental health concerns Experience with Title IX, mental health, disability laws, and student conduct administration Experience presenting workshops, trainings, etc. to students, faculty, and staff regarding sensitive behavioral concerns and the process and resources to address them Experience working with a large diverse population in an urban setting License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Two years of experience working with students, faculty, and staff in behavioral case management in higher education Licensed Clinical Social Worker or Licensed Professional Clinical Counselor Experience working with a team or a group Experience creating statistical reports regarding various campus behaviors Compensation Classification: Administrator I Hiring Range: $6,296/month - $6,467/month CSU Hiring Range: $3,750/month - $11,146/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: February 6, 2023 through February 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Feb 07, 2023
Full Time
Description: Job Summary Under the general direction of the Director of Residential Life for University Housing Services (UHS), the Housing Behavioral Case Manager serves as a point for University Housing Services response to students experiencing varying degrees of need/support and/or distress. The incumbent is readily accessible and provides consultations for staff, students, and family members who are concerned about a distressed University Housing Services resident. The Housing Behavioral Case Manager serves as a primary resource for managing reports of behavioral concerns in the residence halls and apartments as well as responding to inquiries and providing appropriate follow-up. The position provides case management services to students with complex mental and physical health problems, cognitive disorders, and safety concerns that are reported to University Housing Services. Housing Behavioral Case management services include, but are not limited to: providing assessment, advocacy, resources and referrals as well as follow-up services for students that are experiencing significant physical, mental, psychological, and life management difficulties. The Housing Behavioral Case Manager supports students experiencing issues functioning in the university system, those with current and emerging mental, psychological, or physical health issues (including COVID support and oversight), and students experiencing issues adjusting to academic and social life. The Housing Behavioral Case Manager coordinates services and provides referrals to the appropriate resources on campus such as the Counseling and Psychological Services, Accessible Education Center, SJSU Cares, Guardian Scholars, Student Health and Wellness, Title IX and Student Conduct & Ethical Development. The Housing Behavioral Case Manager works towards minimizing the impact of mental illness or emotional distress on the safety, academic, and personal pursuits of students through effective referral and follow through. The Housing Behavioral Case Manager has significant responsibility for crisis management, administrative duties, communication within and outside the university, and other related activities with additional specific responsibility for managing behavioral cases, student advocacy, and training and outreach. The Housing Behavioral Case Manager works cooperatively with all UHS staff in support and implementation of the UHS and Residential Life Mission and Curriculum. The position requires political acumen as it interfaces with the Behavioral Intervention Team, Campus Legal Counsel, President’s Cabinet, students’ families, media, and other key stakeholders. Duties include providing information and training for the University Housing Services student and professional staff; fielding calls, emails, and referrals regarding concerning behaviors; meeting with students, coordinating responses and services for individuals; undertaking research on national best practices; and may be required to participate on other committees dealing with campus safety. The Housing Behavioral Case Manager works closely with key offices (Behavior Intervention Team, University Police, Counseling and Psychological Services, Student Conduct and Ethical Development, Title IX, Student Health and Wellness Center, and Accessible Education Center, SJSU Cares and Guardian Scholars/Foster Youth Programs) to identify and intervene as needed with students whose behavior suggests the need for support services. University Housing is responsible for the development and management of a comprehensive program for approximately 4,200 residents living in on campus facilities. The program includes the day-to-day operation of four residence halls housing 2,400 first year students and two apartment complexes housing 1,800 upper division students, graduate students, faculty, and staff. Key Responsibilities Communicates with the Director for Residential Life, Assistant Directors for Residential Life and Conduct Coordinator on an ongoing basis to track and resolve issues. Assists and supports Residential Life staff to manage behavioral concerns of individuals in personal crisis and/or other emergencies and coordinate appropriate follow up. Assesses residents’ ability to live in a residential environment. Triages individuals with behavioral concerns to facilitate and track referrals and follow up with individuals. Coordinates with other campus colleagues to track, assess, and refer students as appropriate. Provides reports tracking resident concerns, related conduct issues, behavioral patterns, and resolutions. Serves as a liaison for Housing residents, their families, and campus partners. Works and communicates with campus offices and community agencies to ensure appropriate support of the referred individuals as needed. Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Responds as needed for crisis intervention, management and consultation with Residential Life Staff who are on call 24 hours a day. Develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to execute changes. Establishes partnerships with Bay Area colleges and colleagues to foster professional development, networking, and benchmarking opportunities. Knowledge, Skills & Abilities Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Experience with crisis counseling and mental health interventions. Ability to advise and counsel students, faculty and staff, individually and in groups on complex student-related matters; ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Demonstrated ability to lead individuals and projects in a team effort to accomplish institutional and divisional goals and objectives. Ability to carry out a variety of professionally complex assignments without detailed instructions. Strong oral and written communication skills. Must possess excellent customer service and public relations skills. Ability to compose and appropriately format correspondence and reports; knowledge of English grammar, business writing, punctuation and spelling. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to take calls/referrals as required which may include evenings and weekends. Working knowledge of various software applications to include word processing, presentations, spreadsheets, and databases. A valid California driver’s license is required within three months of the date of hire for the operation of any vehicle required for this position. Ability to complete the Defensive Drivers Training Program provided by the State of California for CSU campuses. Required Qualifications Master’s Degree in Higher Education or related field and 3 years progressive experience in Residential Life 3 years progressive residence hall experience 3 years crisis management experience Experience in advising or counseling students, faculty and staff individually, or in a group regarding crisis and mental health concerns Experience with Title IX, mental health, disability laws, and student conduct administration Experience presenting workshops, trainings, etc. to students, faculty, and staff regarding sensitive behavioral concerns and the process and resources to address them Experience working with a large diverse population in an urban setting License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Two years of experience working with students, faculty, and staff in behavioral case management in higher education Licensed Clinical Social Worker or Licensed Professional Clinical Counselor Experience working with a team or a group Experience creating statistical reports regarding various campus behaviors Compensation Classification: Administrator I Hiring Range: $6,296/month - $6,467/month CSU Hiring Range: $3,750/month - $11,146/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: February 6, 2023 through February 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Position Information Join the Sonoma County Water Agency (Sonoma Water) as the Technical Writing Manager! The Sonoma Water Technical Writing Manager manages a team of technical writers with great autonomy. The manager directs and coaches the Technical Writing team on precise contract writing, team dynamics, and effective communication to work with a diverse range of colleagues, consultants, specialists, scientists, and service providers. Additionally, the manager evaluates the employees' work and offers support for contract strategy, assignment priorities, project manual development, and professional development. Other responsibilities include: Overseeing the development of engineering construction project manuals by vetting project readiness for advertisement, and coordinating with staff experts on land acquisition, environmental review, grants compliance, operations, and maintenance Participating in the design development review of engineering construction projects, which includes reviewing detailed civil, electrical, and mechanical engineering drawings and technical specifications Directing the public project bid process in accordance with state law, policies, and procedures Determining appropriate procurement strategies for a wide range of materials, equipment, and services Negotiating competing technical writing project timelines, deadlines, and priorities with Sonoma Water executive and management staff in accordance with overall Sonoma Water goals and priorities Developing agreements with regional, federal, state, non-profit, and other organizations while working with legal counsel to carry out the objectives and priorities of Sonoma Water Making insurance and liability requirements and exceptions recommendations to the General Manager The ideal candidate will have outstanding interpersonal, coaching, and communication abilities. They will foster a team environment and have empathy, tact, positivity, patience, and a sense of humor. They will possess an aptitude for learning technical content and have an intellectual curiosity and skills in doing research. They will possess the following: Experience working in a civil engineering-based public agency Experience complying with the terms of federal and state grant contracts The ability to read, understand and analyze engineering drawings Advanced analytical skills for problem defining and solving Advanced to expert proficiency with Adobe and the Microsoft Office Suite What We Offer Working at Sonoma Water offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood control channels and provides sanitation services. Employing approximately 250 employees, Sonoma Water consists of seven divisions including Engineering and Resource Planning, Environmental Resources, Community and Government Affairs, Water and Wastewater Operations, Maintenance, and Administrative Services. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water conservation and fishery restoration programs. Employees of Sonoma Water are employees of a special district and are not subject to the provisions of the Civil Service Ordinance of the County of Sonoma. The formal title for this position is Water Agency Technical Writing Manager. This recruitment is being conducted to fill a Sonoma Water Technical Writing Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience : Any combination of education, training, and experience which would likely provide the opportunity to acquire the knowledge and abilities listed. Normally, this would include a Bachelor's degree, or equivalent, with major course work in engineering, technical writing, contract law, journalism, business, project management, or public administration, or a closely related field, and five years of engineering and/or public works project experience, including two years of experience in contract specification preparation and public construction contract administration and at least one year of supervisory or lead experience, would provide such opportunity. Desired Certificate: A Certified Document Technologist, Certified Construction Specifier, or Certified Construction Contract Administrator Certificate from the Construction Specifications Institute. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of : techniques of writing and editing engineering specifications and technical reports; legal and regulatory requirements associated with public construction projects; principles and practices of personnel supervision, training and evaluation; use of personal computers and appropriate software applications. Considerable knowledge of : public contract law; the Agency's organization, policies and procedures; personnel and fiscal administration. Working knowledge of : construction methods and materials associated with specific types of public projects such as flood control, water supply, water transmission, sanitation and other hydraulic facilities, roadways or buildings; civil engineering principles, practices and terminology; environmental regulations affecting the design, location and construction of public projects; and legal and regulatory requirements associated with environmental impact reports. Skill in : checking detailed plans, drawings, specifications, and site conditions. Ability to : plan, organize, and direct the activities of a technical unit; train, develop and motivate staff; obtain and interpret engineering and other technical material and information by interview, in writing or through research; read and prepare engineering specifications, and read and interpret construction drawings; make mathematical calculations; analyze situations and adopt effective course of action; analyze and evaluate insurance requirements; independently conduct research; observe and work with small details; select essential elements of a problem; organize thoughts and concepts into orderly, accurate statements; write effectively and use good judgment in assembling, evaluating and using information; establish and maintain effective working relationships with other staff and the public; and communicate verbal ideas clearly and logically. Working Conditions Duties require sitting, standing, repetitive motion and body twisting, squatting, stooping, and walking on level surfaces in performance of daily activities. Incumbent may be required to drive vehicles, walk on uneven surfaces and be subjected to dust and pollen in making site visits. The need to climb stairs, push and/or lift weights up to 25 pounds may be required when using office equipment, lifting binders and/or pushing boxes of specifications and reports. The incumbent attends meetings, works with interruptions, and answers questions while meeting critical schedules and multiple deadlines. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: KK Closing Date: 4/24/2023 11:59 PM Pacific
Mar 25, 2023
Full Time
Position Information Join the Sonoma County Water Agency (Sonoma Water) as the Technical Writing Manager! The Sonoma Water Technical Writing Manager manages a team of technical writers with great autonomy. The manager directs and coaches the Technical Writing team on precise contract writing, team dynamics, and effective communication to work with a diverse range of colleagues, consultants, specialists, scientists, and service providers. Additionally, the manager evaluates the employees' work and offers support for contract strategy, assignment priorities, project manual development, and professional development. Other responsibilities include: Overseeing the development of engineering construction project manuals by vetting project readiness for advertisement, and coordinating with staff experts on land acquisition, environmental review, grants compliance, operations, and maintenance Participating in the design development review of engineering construction projects, which includes reviewing detailed civil, electrical, and mechanical engineering drawings and technical specifications Directing the public project bid process in accordance with state law, policies, and procedures Determining appropriate procurement strategies for a wide range of materials, equipment, and services Negotiating competing technical writing project timelines, deadlines, and priorities with Sonoma Water executive and management staff in accordance with overall Sonoma Water goals and priorities Developing agreements with regional, federal, state, non-profit, and other organizations while working with legal counsel to carry out the objectives and priorities of Sonoma Water Making insurance and liability requirements and exceptions recommendations to the General Manager The ideal candidate will have outstanding interpersonal, coaching, and communication abilities. They will foster a team environment and have empathy, tact, positivity, patience, and a sense of humor. They will possess an aptitude for learning technical content and have an intellectual curiosity and skills in doing research. They will possess the following: Experience working in a civil engineering-based public agency Experience complying with the terms of federal and state grant contracts The ability to read, understand and analyze engineering drawings Advanced analytical skills for problem defining and solving Advanced to expert proficiency with Adobe and the Microsoft Office Suite What We Offer Working at Sonoma Water offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood control channels and provides sanitation services. Employing approximately 250 employees, Sonoma Water consists of seven divisions including Engineering and Resource Planning, Environmental Resources, Community and Government Affairs, Water and Wastewater Operations, Maintenance, and Administrative Services. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water conservation and fishery restoration programs. Employees of Sonoma Water are employees of a special district and are not subject to the provisions of the Civil Service Ordinance of the County of Sonoma. The formal title for this position is Water Agency Technical Writing Manager. This recruitment is being conducted to fill a Sonoma Water Technical Writing Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience : Any combination of education, training, and experience which would likely provide the opportunity to acquire the knowledge and abilities listed. Normally, this would include a Bachelor's degree, or equivalent, with major course work in engineering, technical writing, contract law, journalism, business, project management, or public administration, or a closely related field, and five years of engineering and/or public works project experience, including two years of experience in contract specification preparation and public construction contract administration and at least one year of supervisory or lead experience, would provide such opportunity. Desired Certificate: A Certified Document Technologist, Certified Construction Specifier, or Certified Construction Contract Administrator Certificate from the Construction Specifications Institute. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of : techniques of writing and editing engineering specifications and technical reports; legal and regulatory requirements associated with public construction projects; principles and practices of personnel supervision, training and evaluation; use of personal computers and appropriate software applications. Considerable knowledge of : public contract law; the Agency's organization, policies and procedures; personnel and fiscal administration. Working knowledge of : construction methods and materials associated with specific types of public projects such as flood control, water supply, water transmission, sanitation and other hydraulic facilities, roadways or buildings; civil engineering principles, practices and terminology; environmental regulations affecting the design, location and construction of public projects; and legal and regulatory requirements associated with environmental impact reports. Skill in : checking detailed plans, drawings, specifications, and site conditions. Ability to : plan, organize, and direct the activities of a technical unit; train, develop and motivate staff; obtain and interpret engineering and other technical material and information by interview, in writing or through research; read and prepare engineering specifications, and read and interpret construction drawings; make mathematical calculations; analyze situations and adopt effective course of action; analyze and evaluate insurance requirements; independently conduct research; observe and work with small details; select essential elements of a problem; organize thoughts and concepts into orderly, accurate statements; write effectively and use good judgment in assembling, evaluating and using information; establish and maintain effective working relationships with other staff and the public; and communicate verbal ideas clearly and logically. Working Conditions Duties require sitting, standing, repetitive motion and body twisting, squatting, stooping, and walking on level surfaces in performance of daily activities. Incumbent may be required to drive vehicles, walk on uneven surfaces and be subjected to dust and pollen in making site visits. The need to climb stairs, push and/or lift weights up to 25 pounds may be required when using office equipment, lifting binders and/or pushing boxes of specifications and reports. The incumbent attends meetings, works with interruptions, and answers questions while meeting critical schedules and multiple deadlines. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: KK Closing Date: 4/24/2023 11:59 PM Pacific
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: The Parks and Recreation Department provides planning, development, operation, maintenance, and rehabilitation of the City's twenty-seven (27) neighborhood parks, thirteen (13) mini parks, two (2) community parks, three (3) open space sites, ten (10) recreation buildings, four (4) trails, eleven (11) joint use facilities, and five pool sites. Facilities include community centers, neighborhood park buildings, community gardens, playgrounds, pools, restrooms, picnic areas, turf, trees, vegetation, athletic fields, and joint use facilities. Service levels are set to promote the use of safe, clean, and attractive facilities for enjoyment and quality of life for all ages and abilities. The Department assists the public with facility rentals, community services, cultural programs, special events, enhanced natural environments, fitness and wellness programs, as well as sports and aquatics opportunities. The Parks & Recreation Department also provides planning, development, operation and maintenance of the City's two cemetery properties to support families before, during and after their time of need. The Cemetery Division maintains over 33,000 interment sites at the 25-acre Mission City Memorial Park and the closed Agnews Historic Cemetery & Museum. The Position: The Cemetery Operations Manager actively leads a team of five full time and one part time staff that provide exceptional customer service and efficient grounds and facility maintenance. The incumbent provides hands on customer care, communication, sales and supervision of staff, maintenance, interments and administration of the Cemetery rules and regulations. The position collaborates with other City divisions and departments as necessary and closely interfaces with the community. This is a management position in the City's unclassified service responsible for planning, organizing and supervising the operations and maintenance of the Mission City Memorial Park and Agnews Historic Cemetery. As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong, ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Typical Duties Duties may include, but are not limited, to the following: Under direction: Manage, plan and direct the maintenance and operations activities of the City Cemetery such as supervising and training employees who provide burial services, landscaping or maintenance of cemetery grounds; Enforce Federal and State laws, as well as City cemetery policies; Approve site of burial, opening of gravesites, burial of remains, cremations, disinterments and other related tasks; Coordinate maintenance communications and security with appropriate City Departments and Divisions; Collect, record and issue receipts to customers and deposit payments with City Finance Department; record and permanently file receipts; Provide information on the operation of the City Cemetery through conferring with bereaved families, funeral directors, health department officials, vendors and others; Manage the preparation of required legal records, monthly activity reports, gasoline usage records, interment reports and other records relating to the maintenance and operation of the Cemetery; Acquire and file necessary permits concerning the disposi¬tion of remains and assist as pallbearer when needed; Supervise, evaluate, train and set performance standards for Division staff; Evaluate Division staffing levels and work assignments and make necessary recommendations to Department Director; Review forms and other administrative methods to improve procedures and operations; Prepare the division budget, recommend allocation of division funds within guidelines and monitor expenditures to ensure adherence to the approved budget; Manage contractual services; Respond to emergency situations of the Division; Prepare clear, accurate, concise, and logical written and oral reports; and Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Requirements: Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, Social Sciences, Mortuary Science or related field; Three (3) years of experience involving customer service, sales, marketing and business operations, two of which have been with a cemetery or related service; and Two (2) years of supervisory or management experience. Desirable Qualifications: Certification in funeral direction or cemetery management is desirable. Possession of a valid Funeral Director's License from the State of California is desirable. LICENSES Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS AND OTHER REQUIREMENTS May be required to work shift work, weekends and odd and unusual hours in the performance of duties and in emergency situations and to be available on an "on-call" basis as assigned. Must be able to work outdoors in all weather conditions. Must be able to perform all of the essential functions of the job. CONFLICT OF INTEREST The incumbent in this classification is required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of : Federal and State laws, as well as City policies and procedures relating to cemetery operation involving interring and disposing of human remains to ensure the City is in compliance; Principles of budget preparation, administration and control; Methods, materials, safety practices and equipment used in cemetery maintenance and operation; Techniques, tools and materials commonly used in the upkeep and repair of public buildings and grounds; Supervisory techniques and practices, including scheduling, organizing, coordinating, training and evaluating employees; Effective leadership and management principles and practices; Horticulture and pest management; Environmental and safety practices and procedures; and Computer proficiency in Microsoft Office Suite. Ability to : Supervise and assist the public in locating and purchasing grave sites; Interact tactfully and courteously with the general public to answer policy and procedural questions relating to cemetery operations, interment, and related services; Establish and maintain cooperative working relations with those contacted in the course of work, including the general public; Plan, organize, direct and coordinate Division activities and effectively manage the work of others; Understand and enforce City codes, policies and practices governing cemetery operation; Establish clear Division goals and objectives in order to deliver excellent customer service through ethical leadership standards and establish an atmosphere of respect for stakeholders consistent with the City's Code of Ethics and Values; Communicate clearly and effectively, both orally and in writing; Exercise good judgment in structuring and organizing work and setting priorities; Effectively handle multiple priorities, organize workload for self and others, and meet strict deadlines; Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties; Must be able to perform heavy manual labor associated with assigned maintenance tasks which may include lifting objects up to 100 lbs.; and Walk or stand for extended periods of time. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 6.50% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,114.00 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $1827.48/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash An employee hired on or after 1/1/2023 is eligible for a cash-in-lieu benefit of $250/month if they sign an annual attestation and provide proof of Alternative Required Coverage for themselves and their Tax Family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $50,000 of Basic Life Insurance coverage. Employer premium is $9.55/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 0.9% of gross pay; max deduction of $1,378.48 (includes Paid Family Leave) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Other Unit 9 employees can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 24, 2023
Full Time
Description The Department: The Parks and Recreation Department provides planning, development, operation, maintenance, and rehabilitation of the City's twenty-seven (27) neighborhood parks, thirteen (13) mini parks, two (2) community parks, three (3) open space sites, ten (10) recreation buildings, four (4) trails, eleven (11) joint use facilities, and five pool sites. Facilities include community centers, neighborhood park buildings, community gardens, playgrounds, pools, restrooms, picnic areas, turf, trees, vegetation, athletic fields, and joint use facilities. Service levels are set to promote the use of safe, clean, and attractive facilities for enjoyment and quality of life for all ages and abilities. The Department assists the public with facility rentals, community services, cultural programs, special events, enhanced natural environments, fitness and wellness programs, as well as sports and aquatics opportunities. The Parks & Recreation Department also provides planning, development, operation and maintenance of the City's two cemetery properties to support families before, during and after their time of need. The Cemetery Division maintains over 33,000 interment sites at the 25-acre Mission City Memorial Park and the closed Agnews Historic Cemetery & Museum. The Position: The Cemetery Operations Manager actively leads a team of five full time and one part time staff that provide exceptional customer service and efficient grounds and facility maintenance. The incumbent provides hands on customer care, communication, sales and supervision of staff, maintenance, interments and administration of the Cemetery rules and regulations. The position collaborates with other City divisions and departments as necessary and closely interfaces with the community. This is a management position in the City's unclassified service responsible for planning, organizing and supervising the operations and maintenance of the Mission City Memorial Park and Agnews Historic Cemetery. As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong, ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Typical Duties Duties may include, but are not limited, to the following: Under direction: Manage, plan and direct the maintenance and operations activities of the City Cemetery such as supervising and training employees who provide burial services, landscaping or maintenance of cemetery grounds; Enforce Federal and State laws, as well as City cemetery policies; Approve site of burial, opening of gravesites, burial of remains, cremations, disinterments and other related tasks; Coordinate maintenance communications and security with appropriate City Departments and Divisions; Collect, record and issue receipts to customers and deposit payments with City Finance Department; record and permanently file receipts; Provide information on the operation of the City Cemetery through conferring with bereaved families, funeral directors, health department officials, vendors and others; Manage the preparation of required legal records, monthly activity reports, gasoline usage records, interment reports and other records relating to the maintenance and operation of the Cemetery; Acquire and file necessary permits concerning the disposi¬tion of remains and assist as pallbearer when needed; Supervise, evaluate, train and set performance standards for Division staff; Evaluate Division staffing levels and work assignments and make necessary recommendations to Department Director; Review forms and other administrative methods to improve procedures and operations; Prepare the division budget, recommend allocation of division funds within guidelines and monitor expenditures to ensure adherence to the approved budget; Manage contractual services; Respond to emergency situations of the Division; Prepare clear, accurate, concise, and logical written and oral reports; and Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Requirements: Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, Social Sciences, Mortuary Science or related field; Three (3) years of experience involving customer service, sales, marketing and business operations, two of which have been with a cemetery or related service; and Two (2) years of supervisory or management experience. Desirable Qualifications: Certification in funeral direction or cemetery management is desirable. Possession of a valid Funeral Director's License from the State of California is desirable. LICENSES Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS AND OTHER REQUIREMENTS May be required to work shift work, weekends and odd and unusual hours in the performance of duties and in emergency situations and to be available on an "on-call" basis as assigned. Must be able to work outdoors in all weather conditions. Must be able to perform all of the essential functions of the job. CONFLICT OF INTEREST The incumbent in this classification is required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100. Knowledge, Skills, and Abilities Knowledge of : Federal and State laws, as well as City policies and procedures relating to cemetery operation involving interring and disposing of human remains to ensure the City is in compliance; Principles of budget preparation, administration and control; Methods, materials, safety practices and equipment used in cemetery maintenance and operation; Techniques, tools and materials commonly used in the upkeep and repair of public buildings and grounds; Supervisory techniques and practices, including scheduling, organizing, coordinating, training and evaluating employees; Effective leadership and management principles and practices; Horticulture and pest management; Environmental and safety practices and procedures; and Computer proficiency in Microsoft Office Suite. Ability to : Supervise and assist the public in locating and purchasing grave sites; Interact tactfully and courteously with the general public to answer policy and procedural questions relating to cemetery operations, interment, and related services; Establish and maintain cooperative working relations with those contacted in the course of work, including the general public; Plan, organize, direct and coordinate Division activities and effectively manage the work of others; Understand and enforce City codes, policies and practices governing cemetery operation; Establish clear Division goals and objectives in order to deliver excellent customer service through ethical leadership standards and establish an atmosphere of respect for stakeholders consistent with the City's Code of Ethics and Values; Communicate clearly and effectively, both orally and in writing; Exercise good judgment in structuring and organizing work and setting priorities; Effectively handle multiple priorities, organize workload for self and others, and meet strict deadlines; Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties; Must be able to perform heavy manual labor associated with assigned maintenance tasks which may include lifting objects up to 100 lbs.; and Walk or stand for extended periods of time. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 6.50% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,114.00 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $1827.48/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash An employee hired on or after 1/1/2023 is eligible for a cash-in-lieu benefit of $250/month if they sign an annual attestation and provide proof of Alternative Required Coverage for themselves and their Tax Family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $50,000 of Basic Life Insurance coverage. Employer premium is $9.55/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 0.9% of gross pay; max deduction of $1,378.48 (includes Paid Family Leave) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Other Unit 9 employees can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HRIS Process Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking an HRIS Process Manager to be responsible for managing and overseeing the development, rollout and maintenance of system best practices as it relates to the Common Human Resource System (CHRS) and CHRS Recruiting (a separate cloud-based talent acquisition system). Position Background The HRIS Process Manager will be responsible for managing the coordination efforts across all 23 campuses of the CSU system to gather feedback and recommend improvements and enhancements as well as to ensure system and data integrity. Specifically, the HRIS Process Manager will focus on efforts to help create standard business processes across all campuses related to faculty processing. The incumbent will be responsible for developing and constantly evolving best practice recommendations and ensuring the maximum utilization of the CHRS systems. In addition, the HRIS Process Manager will be responsible to lead the staff to ensure they are coordinating and tracking workorders and help desk tickets. These staff members will also act as the first line of technical support for campuses and will be critical liaisons to all 23 campuses. Responsibilities Under the general direction of the Senior Manager, CHRS Recruiting , the HRIS Process Manager will: -Manage, develop and coordinate the delivery of technical support to maintain optimal functions of the CHRS Recruiting system, which include implementation, maintenance, troubleshooting, regular audit and data validation in CHRS Recruiting system. -Work closely with campus academic personnel management and staff to support faculty recruitment and faculty hire processes, including creating and managing cross-campus taskforces in the development of best practice documentation and trainings. -Compile or assist with the acquisition of complex data reports for systemwide and/or campus teams. -Manage security protocols and related audits for the CHRS Recruiting to ensure system compliance. -Manage CMS ticket assignments on behalf of SWHR. -Coordinate with systemwide and campus level leadership as well as Human Resources/Faculty Affairs (HR/FA) staff to identify system improvements and enhancements; recommend and implement solutions, based on experience on faculty recruitments and management of faculty new hires. -Manage staff who oversee system support and reporting, including responsibility for integrations and liaison for third party interfaces. -Manage staffing and budget for CHRS Recruiting. -Develop and manage various strategic and operational HR projects, including system upgrades, conversions, implementation of new solutions, patches and interface changes. Manage the change control process for changes to the CHRS Recruiting and other related interfaces, including development of requirements, change management, and UAT testing Responsible for development and review of regular systems and data audits to ensure integrity. -Serves as SWHR representative and liaison between CSU stakeholders and external vendors, as well as HR/FA users and IT teams within CSU system for selection, design and implementation of technology related to faculty hiring and processing. -Design, document and implement any CSU custom functions related to faculty hiring and processing for both CHRS Recruiting and Temporary Academic Employment module within PeopleSoft (CHRS). -Maintain knowledge of trends and developments in HRIS providers, vendors, and technology in relation to faculty management. -Provide backup support for team members and perform other duties as required. Qualifications This position requires: -10 years of Human Resource system management, experience in implementations preferred. -Experience in leading in a complicated, distributed, large organization, with experience in higher education strongly preferred. -Experience shaping strategy and guiding decision makers toward defining clear priorities and adopting best business practices. -Experience in leading business process design and re-design Experience managing vendors. -Experience working and coordinating with employees within a unionized environment, preferably within the CSU System teams. -Excellent knowledge of HRIS systems and infrastructure Background of HR systems and planning system implementations. -Experience in higher education human resource management especially in relation to academic personnel processes (e.g. faculty recruiting). Preferred Qualifications -Strong understanding of technology development processes and methodologies including the impacts of testing and training. -Superior analytical and problem-solving capabilities. -Experience working with and overseeing unionized employees preferred. -Excellent organizational and leadership skills and demonstrated ability to plan, organize, coordinate and direct multiple projects and activities with competing deadlines. -Outstanding written and oral communication skills. -Excellent interpersonal skills with ability to work collaboratively with diverse internal and external constituents. -Understanding of technology impacts within the larger higher education environment (the politics of a campus) strongly preferred. -Understanding of the faculty life cycle and the complexities of multiple stakeholders at each stage on a CSU campus strongly preferred. -Experience implementing new technology and/or upgrades, preferred to be at a larger scale equivalent to CSU. Application Period Priority consideration will be given to candidates who apply by March 23, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 10, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HRIS Process Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking an HRIS Process Manager to be responsible for managing and overseeing the development, rollout and maintenance of system best practices as it relates to the Common Human Resource System (CHRS) and CHRS Recruiting (a separate cloud-based talent acquisition system). Position Background The HRIS Process Manager will be responsible for managing the coordination efforts across all 23 campuses of the CSU system to gather feedback and recommend improvements and enhancements as well as to ensure system and data integrity. Specifically, the HRIS Process Manager will focus on efforts to help create standard business processes across all campuses related to faculty processing. The incumbent will be responsible for developing and constantly evolving best practice recommendations and ensuring the maximum utilization of the CHRS systems. In addition, the HRIS Process Manager will be responsible to lead the staff to ensure they are coordinating and tracking workorders and help desk tickets. These staff members will also act as the first line of technical support for campuses and will be critical liaisons to all 23 campuses. Responsibilities Under the general direction of the Senior Manager, CHRS Recruiting , the HRIS Process Manager will: -Manage, develop and coordinate the delivery of technical support to maintain optimal functions of the CHRS Recruiting system, which include implementation, maintenance, troubleshooting, regular audit and data validation in CHRS Recruiting system. -Work closely with campus academic personnel management and staff to support faculty recruitment and faculty hire processes, including creating and managing cross-campus taskforces in the development of best practice documentation and trainings. -Compile or assist with the acquisition of complex data reports for systemwide and/or campus teams. -Manage security protocols and related audits for the CHRS Recruiting to ensure system compliance. -Manage CMS ticket assignments on behalf of SWHR. -Coordinate with systemwide and campus level leadership as well as Human Resources/Faculty Affairs (HR/FA) staff to identify system improvements and enhancements; recommend and implement solutions, based on experience on faculty recruitments and management of faculty new hires. -Manage staff who oversee system support and reporting, including responsibility for integrations and liaison for third party interfaces. -Manage staffing and budget for CHRS Recruiting. -Develop and manage various strategic and operational HR projects, including system upgrades, conversions, implementation of new solutions, patches and interface changes. Manage the change control process for changes to the CHRS Recruiting and other related interfaces, including development of requirements, change management, and UAT testing Responsible for development and review of regular systems and data audits to ensure integrity. -Serves as SWHR representative and liaison between CSU stakeholders and external vendors, as well as HR/FA users and IT teams within CSU system for selection, design and implementation of technology related to faculty hiring and processing. -Design, document and implement any CSU custom functions related to faculty hiring and processing for both CHRS Recruiting and Temporary Academic Employment module within PeopleSoft (CHRS). -Maintain knowledge of trends and developments in HRIS providers, vendors, and technology in relation to faculty management. -Provide backup support for team members and perform other duties as required. Qualifications This position requires: -10 years of Human Resource system management, experience in implementations preferred. -Experience in leading in a complicated, distributed, large organization, with experience in higher education strongly preferred. -Experience shaping strategy and guiding decision makers toward defining clear priorities and adopting best business practices. -Experience in leading business process design and re-design Experience managing vendors. -Experience working and coordinating with employees within a unionized environment, preferably within the CSU System teams. -Excellent knowledge of HRIS systems and infrastructure Background of HR systems and planning system implementations. -Experience in higher education human resource management especially in relation to academic personnel processes (e.g. faculty recruiting). Preferred Qualifications -Strong understanding of technology development processes and methodologies including the impacts of testing and training. -Superior analytical and problem-solving capabilities. -Experience working with and overseeing unionized employees preferred. -Excellent organizational and leadership skills and demonstrated ability to plan, organize, coordinate and direct multiple projects and activities with competing deadlines. -Outstanding written and oral communication skills. -Excellent interpersonal skills with ability to work collaboratively with diverse internal and external constituents. -Understanding of technology impacts within the larger higher education environment (the politics of a campus) strongly preferred. -Understanding of the faculty life cycle and the complexities of multiple stakeholders at each stage on a CSU campus strongly preferred. -Experience implementing new technology and/or upgrades, preferred to be at a larger scale equivalent to CSU. Application Period Priority consideration will be given to candidates who apply by March 23, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Manager, Employee/Labor Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,583 to $14,713 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Manager, Employee/Labor Relations to manage and resolve employee and labor relations issues, including conducting investigations, preparing discipline notices, advising and coaching supervisors, meeting and conferring with union representatives and representing the CO at EDD, State Personnel Board and other administrative hearings. This position will also manage, create and deliver training programs and respond to internal and external audit requests as well as formulate responses to audit findings and recommendations. Responsibilities Under the general direction of the Director of HR Services, Learning and Engagement , the Senior Manager, Employee/Labor Relations will: Employee/Labor Relations -Manages and conducts investigations regarding claims of discrimination, harassment, retaliation, etc. -Provides advice and counsel to management on the implementation of provisions within existing collective bargaining agreements and adherence to Chancellor’s Office policies. -Participates on Labor Management Committees and in labor meet and confer meetings as requested. -Serves as Appropriate Administrator for Level I Grievances as requested. -Manages and prepares notices of discipline, reprimands, performance improvement plans and responses to complaints. -Manages the involuntary separation process. -Represents the CO at EDD, SPB and other administrative hearings. Training -Identifies training needs for management (and employees) related to compliance with EEO, harassment, employee relations, discipline, performance management, and other topics. -Oversees and delivers training to supervisors and managers. -Ensures compliance with legally mandated training. Audits/Compliance -Responds to requests for information from inside or external auditors. -Manages response to internal and external HR audits and administer and formulate responses to audit findings and recommendations. -Works closely with the Director, HR, Talent Acquisition and Workforce Planning to develop and administer the Affirmative Action Plan. Supervisory Duties -Supervises and manages the professional development of the HR Analyst, to include oversight of conflict of interest compliance, performance evaluations, and general/merit salary increases. Qualifications This position requires: -Bachelor's degree in Human Resources or equivalent combination of education and related experience to include a minimum of 5 to 8 years' experience in Human Resource management. -Demonstrated experience in at least three of the following areas is required: investigations, administration of collective bargaining agreements, participation in meet and confers; grievance administration; performance management; EDD and/or SPB hearings; training; and responding to audit requests and/or EEO complaints filed with an external agency. Working knowledge of PeopleSoft HRIS applications is highly preferred. Experience working in a unionized environment strongly preferred. Required Knowledge and Skills -Knowledge of Federal and State labor and employment laws. -Knowledge of collective bargaining agreement administration, including grievance administration and unfair practice charges. -Knowledge of employment-related investigation best practices. -Knowledge of performance management best practices. -Excellent verbal/written/interpersonal communication and customer service skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to act independently, use sound judgment, and prioritize workload. -Ability to perform detailed research and effectively analyze complex regulations and policies. -Ability to write clear and concise reports and documentation. -Proficiency in Microsoft Word and Excel. Preferred Knowledge and Skills -Some familiarity with CSU bargaining agreements, policies and procedures. -Familiarity with database management systems. -Master’s degree in Human Resources or related field. -PHR/SPHR, SHRM-CP/SCP, and/or AWI-CH certification. Application Period Priority consideration will be given to candidates who apply by March 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 08, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Manager, Employee/Labor Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,583 to $14,713 per month. The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Manager, Employee/Labor Relations to manage and resolve employee and labor relations issues, including conducting investigations, preparing discipline notices, advising and coaching supervisors, meeting and conferring with union representatives and representing the CO at EDD, State Personnel Board and other administrative hearings. This position will also manage, create and deliver training programs and respond to internal and external audit requests as well as formulate responses to audit findings and recommendations. Responsibilities Under the general direction of the Director of HR Services, Learning and Engagement , the Senior Manager, Employee/Labor Relations will: Employee/Labor Relations -Manages and conducts investigations regarding claims of discrimination, harassment, retaliation, etc. -Provides advice and counsel to management on the implementation of provisions within existing collective bargaining agreements and adherence to Chancellor’s Office policies. -Participates on Labor Management Committees and in labor meet and confer meetings as requested. -Serves as Appropriate Administrator for Level I Grievances as requested. -Manages and prepares notices of discipline, reprimands, performance improvement plans and responses to complaints. -Manages the involuntary separation process. -Represents the CO at EDD, SPB and other administrative hearings. Training -Identifies training needs for management (and employees) related to compliance with EEO, harassment, employee relations, discipline, performance management, and other topics. -Oversees and delivers training to supervisors and managers. -Ensures compliance with legally mandated training. Audits/Compliance -Responds to requests for information from inside or external auditors. -Manages response to internal and external HR audits and administer and formulate responses to audit findings and recommendations. -Works closely with the Director, HR, Talent Acquisition and Workforce Planning to develop and administer the Affirmative Action Plan. Supervisory Duties -Supervises and manages the professional development of the HR Analyst, to include oversight of conflict of interest compliance, performance evaluations, and general/merit salary increases. Qualifications This position requires: -Bachelor's degree in Human Resources or equivalent combination of education and related experience to include a minimum of 5 to 8 years' experience in Human Resource management. -Demonstrated experience in at least three of the following areas is required: investigations, administration of collective bargaining agreements, participation in meet and confers; grievance administration; performance management; EDD and/or SPB hearings; training; and responding to audit requests and/or EEO complaints filed with an external agency. Working knowledge of PeopleSoft HRIS applications is highly preferred. Experience working in a unionized environment strongly preferred. Required Knowledge and Skills -Knowledge of Federal and State labor and employment laws. -Knowledge of collective bargaining agreement administration, including grievance administration and unfair practice charges. -Knowledge of employment-related investigation best practices. -Knowledge of performance management best practices. -Excellent verbal/written/interpersonal communication and customer service skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to act independently, use sound judgment, and prioritize workload. -Ability to perform detailed research and effectively analyze complex regulations and policies. -Ability to write clear and concise reports and documentation. -Proficiency in Microsoft Word and Excel. Preferred Knowledge and Skills -Some familiarity with CSU bargaining agreements, policies and procedures. -Familiarity with database management systems. -Master’s degree in Human Resources or related field. -PHR/SPHR, SHRM-CP/SCP, and/or AWI-CH certification. Application Period Priority consideration will be given to candidates who apply by March 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Superior Court of California, County of Alameda
Alameda, California, United States
Salary Range 116,355.20 - 141,336.00 Condition of Employment All Superior Court of California, County of Alameda court personnel are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here . Job Description The Superior Court of California, County of Alameda is accepting applications for the position of Emergency Services Manager. Under general direction, manages, plans and implements the Court’s emergency management, disaster preparedness and safety programs; oversees administrative work assignments, provides project management, supervises assigned personnel, establishes policies and procedures, creates and maintains program budget; provides expert and professional assistance to the Court’s executive management team and performs other duties as assigned. DISTINGUISHING FEATURES The Emergency Services Manager is a professional-level class that reports to the Finance and Facilities Director and is responsible for providing technical expertise in the development, implementation, and management of the Court’s emergency, disaster, and health and safety programs, including disaster response and recovery, emergency action plans, health and safety policies, and the Continuity of Operations Plans (COOP). The incumbent acts as a liaison with local, County, State, and federal agencies involved in emergency preparedness and disaster planning. The incumbent ensures that the Court’s emergency action plan and injury and illness prevention plan complies with Cal-OSHA regulations and the Americans with Disabilities Act (ADA). The incumbent exercises independent judgment while making sound decisions with the management and implementation of emergency action plans, disaster preparedness programs, and/or safety policies and procedures. The Emergency Services Manager is distinguished from the Emergency Services Coordinator in that the Emergency Services Manager is responsible for managing the Court’s emergency, disaster and health and safety programs; whereas the Emergency Services Coordinator assists in developing, implementing and maintaining the Court’s emergency, disaster, and health and safety programs. Incumbents must be willing to travel and work at various court locations throughout the County, and to other locations for program-related meetings and events. The incumbent is required to maintain a valid California driver’s license and a satisfactory driving record and must be willing to be on-call and available on a 24-hour-a-day basis. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification may not necessarily perform all listed duties. 1. Plans, organizes, manages, coordinates, and directs the work of the Emergency Services unit; assures Court emergency and disaster preparedness plans conform to and comply with Federal and State requirements for organizational readiness. 2. Participates in the hiring process of new employees, supervises and directs professional staff, consultants and independent contractors; trains employees in work procedures; evaluates employees’ work performance; approves leave requests and timesheets; prioritizes and schedules work. 3. Develops, recommends, and directs the implementation of goals, objectives, policies, procedures, and work standards for emergency services programs and the Emergency Services Unit; implements strategies and communication plans for disseminating emergency preparedness information, policies and procedures to judges, court staff and other governmental agencies to ensure parties are informed of their roles in the event of an incident or emergency affecting the Court; evaluates policies, procedures and plans related to emergency management and disaster preparedness. 4. Monitors and interprets legislation pertaining to emergency services and homeland security program administration; provides specialized and complex analysis information and recommendations to executive management, supervisory staff, employees and other public agencies as necessary. 5. Develops and implements management systems, procedures and standards for program evaluation; monitors developments related to court-wide emergency services, evaluates their impact on Court operations and implements policy and procedure improvements 6. Develops and maintains the court-wide and site specific emergency action plans, injury and illness prevention and continuity of operations plans, including building evacuation plans and emergency response plans; ensures all plans are compliant with applicable legal authorities, including the ADA. 7. Develops and maintains comprehensive hazard/risk assessment for Court operations; uses the hazard/risk assessment to develop, prioritize and implement Court-wide disaster preparedness, disaster recovery, emergency management and safety programs 8. Assesses Court-wide disaster, emergency and safety training needs and develops and implements disaster, emergency and safety training programs; identifies and resolves problems related to safety, emergency response, injury/illness prevention, training and risk management. 9. Oversees, coordinates and conducts staff training in emergency preparedness, response and recovery practices, and health and safety policies. 10. Leads work groups, projects and programs; coordinates with judicial partners, including regional, state and federal governmental agencies, the public, and other stakeholders to establish and maintain effective working relationships and communication during an emergency incident; ensures the Court meets all legal and regulatory obligations related to emergency and disaster preparedness. 11. Manages Court-wide emergency training and exercise program, including staff training on plans and procedures, development of and conducting drills and exercises to test procedures and training, and conducing after action review and developing improvement plans to improve plans and procedures based on exercise results; prepares after-action reports and provides necessary documentation required at the conclusion of exercises and actual emergencies; analyzes the readiness of Court facilities to ensure emergency preparedness concerns are addressed including vulnerability assessments. 12. Manages the Court’s disaster cost recovery efforts during proclaimed emergencies; coordinates with the State Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA) representatives; prepares and submits after-action reports and provides necessary documentation required at the conclusion of emergencies; performs short and long range planning for response and recovery needs during emergency situations. 13. Assists in the preparation of budget reports and cost control analyses within the Emergency Services Unit; ensures projects/contracts are within approved budget and are on schedule; drafts and negotiates contracts to provide needed services to support the Court’s emergency management program; seeks out grant opportunities and prepares grant applications; manages contracts; and assists in creating sustainability strategies for existing grant-funded programs. 14. Performs other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: Education: Possession of a Bachelor's degree from an accredited college or university. A degree in Business or Public Administration, Public Policy, Emergency Management, or a related field is preferred. And Experience: The equivalent to four (4) years of full-time work experience in planning and procedure development in an emergency services, disaster preparedness, business continuity, and/or occupational health and safety program, including one year of supervisory experience in the development of an Emergency Operations Center, disaster preparedness or recovery plan, educational/training programs, and the coordination of multi-agency and / or municipal emergency response. Substitution: Possession of an International Association of Emergency Managers certification as a Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM), or a Master’s degree from an accredited college or university in Business or Public Administration, Public Policy, Emergency Management, or closely related field; can substitute for one (1) year of the required experience. Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. KNOWLEDGE AND ABILITIES: Knowledge of: Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, employee relations, modern information systems applications, and organization development. Principles and practices of management necessary to plan, organize, direct, manage and evaluate the staff and functions of an emergency preparedness, recovery and response operation. Aspects of emergency services administration including appropriate methods, procedures and technical expertise. State and federal laws and ordinances related to local and regional disaster preparedness, response and recovery. The Americans with Disabilities Act. Cal-OSHA Health and Safety regulations. Technology, trends and techniques in the areas of emergency and disaster preparedness, response, relief and recovery. Training and instructional delivery methods. Ability to: Competently use communication systems, computers, display systems, software programs, mapping systems and other software utilized in the Emergency Operations Center (EOC) and in the State Office of Emergency Services (OES) Emergency Management program. Plan, organize, manage and evaluate the staff and functions of an emergency preparedness, recovery and response operation. Coordinate with all levels of personnel and aspects of emergency services administration in an actual emergency or disaster situation. Determine emergency service and disaster preparedness program objectives and priorities to achieve an integrated, focused approach to achieve those objectives. Formulate and implement policies, plans and procedures for monitoring and reviewing OES responses in a time of disaster; analyze and evaluate statistical data and reports related to emergency services, and prepare periodic reports required by county, state and federal agencies. Write and/or approve and coordinate budget requests and claims for reimbursement of funds. Develop and write effective reports, correspondence, memorandums, or emails. Evaluate assigned personnel and complete probationary and annual performance evaluations. Interpret, apply and explain county policies and state and federal legislation related to emergency services. Effectively manage, train, develop and motivate staff. Keep informed of new technology, trends and techniques in the areas of emergency response and disaster relief including computer programs associated with the maintenance and update of the emergency response plans. Communicate effectively. Conduct site safety inspection of Court facilities. Use a variety of communication methods to negotiate and gain acceptance, cooperation and agreement of plans, activities and programs. Develop lesson plans and serve as an instructor for Court training programs. Physical Demands: Physical demands include walking, standing, sitting and climbing up and down stairs; strength, dexterity, coordination and vision to use a keyboard and video display terminal; hearing, listening and speaking to communicate with the public and court staff; dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 25 lbs. such as files, stacks of papers, reference and other materials; moving from place to place within an office or other court location; and reaching for items above and below desk level. Working Conditions: Video display terminal is used on a daily basis. Attend meetings, respond to emails and phone calls, and engage in work as needed outside of normal business hours. Work occasional evening and weekend hours. Travel may be required. FLSA Status: Exempt This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process. An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool. The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants. If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date March 27, 2023
Mar 07, 2023
Full Time
Salary Range 116,355.20 - 141,336.00 Condition of Employment All Superior Court of California, County of Alameda court personnel are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here . Job Description The Superior Court of California, County of Alameda is accepting applications for the position of Emergency Services Manager. Under general direction, manages, plans and implements the Court’s emergency management, disaster preparedness and safety programs; oversees administrative work assignments, provides project management, supervises assigned personnel, establishes policies and procedures, creates and maintains program budget; provides expert and professional assistance to the Court’s executive management team and performs other duties as assigned. DISTINGUISHING FEATURES The Emergency Services Manager is a professional-level class that reports to the Finance and Facilities Director and is responsible for providing technical expertise in the development, implementation, and management of the Court’s emergency, disaster, and health and safety programs, including disaster response and recovery, emergency action plans, health and safety policies, and the Continuity of Operations Plans (COOP). The incumbent acts as a liaison with local, County, State, and federal agencies involved in emergency preparedness and disaster planning. The incumbent ensures that the Court’s emergency action plan and injury and illness prevention plan complies with Cal-OSHA regulations and the Americans with Disabilities Act (ADA). The incumbent exercises independent judgment while making sound decisions with the management and implementation of emergency action plans, disaster preparedness programs, and/or safety policies and procedures. The Emergency Services Manager is distinguished from the Emergency Services Coordinator in that the Emergency Services Manager is responsible for managing the Court’s emergency, disaster and health and safety programs; whereas the Emergency Services Coordinator assists in developing, implementing and maintaining the Court’s emergency, disaster, and health and safety programs. Incumbents must be willing to travel and work at various court locations throughout the County, and to other locations for program-related meetings and events. The incumbent is required to maintain a valid California driver’s license and a satisfactory driving record and must be willing to be on-call and available on a 24-hour-a-day basis. Example of Duties NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification may not necessarily perform all listed duties. 1. Plans, organizes, manages, coordinates, and directs the work of the Emergency Services unit; assures Court emergency and disaster preparedness plans conform to and comply with Federal and State requirements for organizational readiness. 2. Participates in the hiring process of new employees, supervises and directs professional staff, consultants and independent contractors; trains employees in work procedures; evaluates employees’ work performance; approves leave requests and timesheets; prioritizes and schedules work. 3. Develops, recommends, and directs the implementation of goals, objectives, policies, procedures, and work standards for emergency services programs and the Emergency Services Unit; implements strategies and communication plans for disseminating emergency preparedness information, policies and procedures to judges, court staff and other governmental agencies to ensure parties are informed of their roles in the event of an incident or emergency affecting the Court; evaluates policies, procedures and plans related to emergency management and disaster preparedness. 4. Monitors and interprets legislation pertaining to emergency services and homeland security program administration; provides specialized and complex analysis information and recommendations to executive management, supervisory staff, employees and other public agencies as necessary. 5. Develops and implements management systems, procedures and standards for program evaluation; monitors developments related to court-wide emergency services, evaluates their impact on Court operations and implements policy and procedure improvements 6. Develops and maintains the court-wide and site specific emergency action plans, injury and illness prevention and continuity of operations plans, including building evacuation plans and emergency response plans; ensures all plans are compliant with applicable legal authorities, including the ADA. 7. Develops and maintains comprehensive hazard/risk assessment for Court operations; uses the hazard/risk assessment to develop, prioritize and implement Court-wide disaster preparedness, disaster recovery, emergency management and safety programs 8. Assesses Court-wide disaster, emergency and safety training needs and develops and implements disaster, emergency and safety training programs; identifies and resolves problems related to safety, emergency response, injury/illness prevention, training and risk management. 9. Oversees, coordinates and conducts staff training in emergency preparedness, response and recovery practices, and health and safety policies. 10. Leads work groups, projects and programs; coordinates with judicial partners, including regional, state and federal governmental agencies, the public, and other stakeholders to establish and maintain effective working relationships and communication during an emergency incident; ensures the Court meets all legal and regulatory obligations related to emergency and disaster preparedness. 11. Manages Court-wide emergency training and exercise program, including staff training on plans and procedures, development of and conducting drills and exercises to test procedures and training, and conducing after action review and developing improvement plans to improve plans and procedures based on exercise results; prepares after-action reports and provides necessary documentation required at the conclusion of exercises and actual emergencies; analyzes the readiness of Court facilities to ensure emergency preparedness concerns are addressed including vulnerability assessments. 12. Manages the Court’s disaster cost recovery efforts during proclaimed emergencies; coordinates with the State Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA) representatives; prepares and submits after-action reports and provides necessary documentation required at the conclusion of emergencies; performs short and long range planning for response and recovery needs during emergency situations. 13. Assists in the preparation of budget reports and cost control analyses within the Emergency Services Unit; ensures projects/contracts are within approved budget and are on schedule; drafts and negotiates contracts to provide needed services to support the Court’s emergency management program; seeks out grant opportunities and prepares grant applications; manages contracts; and assists in creating sustainability strategies for existing grant-funded programs. 14. Performs other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: Education: Possession of a Bachelor's degree from an accredited college or university. A degree in Business or Public Administration, Public Policy, Emergency Management, or a related field is preferred. And Experience: The equivalent to four (4) years of full-time work experience in planning and procedure development in an emergency services, disaster preparedness, business continuity, and/or occupational health and safety program, including one year of supervisory experience in the development of an Emergency Operations Center, disaster preparedness or recovery plan, educational/training programs, and the coordination of multi-agency and / or municipal emergency response. Substitution: Possession of an International Association of Emergency Managers certification as a Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM), or a Master’s degree from an accredited college or university in Business or Public Administration, Public Policy, Emergency Management, or closely related field; can substitute for one (1) year of the required experience. Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. KNOWLEDGE AND ABILITIES: Knowledge of: Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, employee relations, modern information systems applications, and organization development. Principles and practices of management necessary to plan, organize, direct, manage and evaluate the staff and functions of an emergency preparedness, recovery and response operation. Aspects of emergency services administration including appropriate methods, procedures and technical expertise. State and federal laws and ordinances related to local and regional disaster preparedness, response and recovery. The Americans with Disabilities Act. Cal-OSHA Health and Safety regulations. Technology, trends and techniques in the areas of emergency and disaster preparedness, response, relief and recovery. Training and instructional delivery methods. Ability to: Competently use communication systems, computers, display systems, software programs, mapping systems and other software utilized in the Emergency Operations Center (EOC) and in the State Office of Emergency Services (OES) Emergency Management program. Plan, organize, manage and evaluate the staff and functions of an emergency preparedness, recovery and response operation. Coordinate with all levels of personnel and aspects of emergency services administration in an actual emergency or disaster situation. Determine emergency service and disaster preparedness program objectives and priorities to achieve an integrated, focused approach to achieve those objectives. Formulate and implement policies, plans and procedures for monitoring and reviewing OES responses in a time of disaster; analyze and evaluate statistical data and reports related to emergency services, and prepare periodic reports required by county, state and federal agencies. Write and/or approve and coordinate budget requests and claims for reimbursement of funds. Develop and write effective reports, correspondence, memorandums, or emails. Evaluate assigned personnel and complete probationary and annual performance evaluations. Interpret, apply and explain county policies and state and federal legislation related to emergency services. Effectively manage, train, develop and motivate staff. Keep informed of new technology, trends and techniques in the areas of emergency response and disaster relief including computer programs associated with the maintenance and update of the emergency response plans. Communicate effectively. Conduct site safety inspection of Court facilities. Use a variety of communication methods to negotiate and gain acceptance, cooperation and agreement of plans, activities and programs. Develop lesson plans and serve as an instructor for Court training programs. Physical Demands: Physical demands include walking, standing, sitting and climbing up and down stairs; strength, dexterity, coordination and vision to use a keyboard and video display terminal; hearing, listening and speaking to communicate with the public and court staff; dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 25 lbs. such as files, stacks of papers, reference and other materials; moving from place to place within an office or other court location; and reaching for items above and below desk level. Working Conditions: Video display terminal is used on a daily basis. Attend meetings, respond to emails and phone calls, and engage in work as needed outside of normal business hours. Work occasional evening and weekend hours. Travel may be required. FLSA Status: Exempt This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States. Hiring Process The hiring process will include the following components: An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification. A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process. An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises. The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool. The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants. If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss. Job Posting End Date March 27, 2023
DEFINITION Under general direction, to perform initial client interviewing and service intakes; to develop and facilitate client services and case management plans; to recommend assignment of cases to professional staff; to provide paraprofessional and treatment support services for County Mental Health and/or Substance Abuse Clients; and to do related work as required. I DISTINGUISHING CHARACTERISTICS This is the entry and basic in the Mental Health Case Manager class series. Incumbents learn methods, procedures, and policies and perform basic assignments in providing direct and support services working with individuals, couples, families, or groups, as appropriate. This classification is distinguished from Mental Health Case Manager II in that Mental Health Case Manager I's perform many assignments in a training and learning capacity and work under closer supervision. II DISTINGUISHING CHARACTERISTICS This is the fully experienced advanced level in the Mental Health Case Manager class series. Incumbents have responsibility for providing direct and support services working with individuals, couples, families, or groups, as appropriate. Incumbents are required to have previous case management experience and expertise. This classification is distinguished from Mental Health Case Manager I in that Mental Health Case Manager II's are expected to provide a broader array of client support services on a more independent basis. REPORTS TO Deputy Director, Mental Health, Mental Health Director, or Substance Abuse Program Administrator CLASSIFICATIONS SUPERVISED This is not a supervisory classification. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in office, clinic, or community environments; work is performed with people who may exhibit unstable and potentially violent behavior; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills (The following is used as a partial description and is not restrictive as to duties required.) I Learns and performs basic assignments in the conduct of initial intake interviews for an initial appraisal of client needs and program eligibility; develops recommendations for assignment of clients to professional staff; meets with individuals, families, and groups to provide case management and support services related to an assigned program or service area; provides support in clinic and community settings; assists with the development of program services and functions; provides some basic counseling services under appropriate guidance; communicates with, listens to, and observes clients in individual/group counseling sessions; obtains information to assess clients' needs; formulates case management and service plans, evaluating client progress; prepares and maintains case records and documentation; facilitates client services by providing assistance in securing a variety of support services; may assist with development and implementation of specialized prevention and recovery support activities, including support groups, parenting education, life experience activities, and supported independent living, recreation, and work experience; provides support services including office support and receptionist services, as needed; works with individuals to facilitate access and use of community resources; maintains records of services provided as required State and Federal regulations and Department policies; may develop treatment plans and provide services in collaborative team efforts; assists other staff with support, office, transportation, and other program related activities; performs crisis interventions, as needed. II Conducts initial intake interviews for an initial appraisal of client needs and program eligibility; develops recommendations for assignment of clients to professional staff; meets with individuals, families, and groups to provide a variety of case management and support services related to an assigned program or service area; provides support in clinic and community settings; assists with the development of program services and functions; provides some basic counseling services under appropriate guidance; communicates with, listens to, and observes clients in individual/group counseling sessions; obtains information to assess clients' needs; formulates case management and service plans, evaluating client progress; prepares and maintains case records and documentation; facilitates client services by providing assistance in securing a varietyof support services; may assist with development and implementation of specialized prevention and recovery support activities, including support groups, parenting education, life experience activities, and supported independent living, recreation, and work experience; provides support services including office support and receptionist services, as needed; works with individuals to facilitate access and use of community resources; maintains records of services provided as required State and Federal regulations and Department policies; may develop treatment plans and provide services in collaborative team efforts; assists other staff with support, office, transportation, and other program related activities; performs crisis interventions, as needed. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: I Completion of college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields. Some previous work experience in providing case management services is highly desirable. II Completion of college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields. One year of responsible experience in providing case management services comparable to a Mental Health Case Manager I with San Benito County. Special Requirements Possession of, or ability to obtain, an appropriate valid California Driver's License. Supplemental information I Knowledge of: Principles, procedures, techniques and trends related to counseling, therapy, and guidance of individuals, groups, and families in mental health programs and/or alcohol and drug treatment and prevention programs. Interviewing and client assessment techniques. Crisis intervention methods and techniques. Ability to: Interview clients for Mental Health and/or Substance Abuse Services, developing initial assessments regarding program eligibility and client needs. Perform mental health and/or alcohol and drug abuse recovery support services with individual clients and groups, as assigned. Learn, apply and explain Federal and State laws, rules, and regulations governing mental health and/or alcohol and drug programs and services. Develop and maintain cooperative, constructive relationships with families of clients, members of professional disciplines, social agencies and other staff. Prepare clear, concise and comprehensive case work records and make sound recommendations. Develop and implement client case management services. Effectively counsel clients, groups, and families. Maintain the confidentiality of case information. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unusual client behavior. Effectively represent the County Mental Health Department or Substance Abuse with the public, community organizations, other County staff, and other government agencies. II Knowledge of: Principles, procedures, techniques and trends related to counseling, therapy, and guidance of individuals, groups, and families in mental health programs and/or alcohol and drug treatment and prevention programs. Biological, behavioral and environmental aspects of mental health and behavioral problems. State, Federal, and local laws, regulations, and requirements for the provision of counseling services. Alcohol and drug treatment and detoxification methods and issues, as necessitated by area of assignment. Legislative and administrative rules and regulations pertaining to Lanterman-Petris-Short and Short-Doyle services. Scope and activities of public and private health and welfare agencies and other community resources. Interviewing and client assessment techniques. Crisis intervention methods and techniques. Ability to: Interview clients for Mental Health and/or Substance Abuse Services, developing initial assessments regarding program eligibility and client needs. Perform a variety of mental health and/or alcohol and drug abuse recovery support services with individual clients and groups, as assigned. Apply and explain Federal and State laws, rules, and regulations governing mental health and/or alcohol and drug programs and services. Develop and maintain cooperative, constructive relationships with families of clients, members of professional disciplines, social agencies and other staff. Prepare clear, concise and comprehensive case work records and make sound recommendations. Develop and implement client case management services. Effectively counsel clients, groups, and families. Maintain the confidentiality of case information. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unusual client behavior. Effectively represent the County Mental Health Department or Substance Abuse with the public, community organizations, other County staff, and other government agencies. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Per the State Public Health Officer Order of February 22, 2022 from the California Department of Public Health, all employees in the Behavioral Health Department must be fully-vaccinated and have the Booster against COVID-19 or submit a medical or religious exemption form. Any job offer made to candidates for the Behavioral Health Department are contingent upon showing proof of being fully-vaccinated on their first day of work or submitting an exemption form for medical or religious reasons. For more information and to view the complete San Benito County COVID-19 Policy, you may visit our COVID-19 Employee Information page at: https://www.cosb.us/departments/county-administrative-office/human-resources/covid-19-employee-information-updates I acknowledge that I have read and understand the above statement. Yes 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Have you completed college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields? Yes No 04 Do you have some previous work experience in providing case management services? If yes please describe. 05 How many years of responsible experience do you have providing case management services? Required Question Closing Date/Time: Continuous
Feb 25, 2023
Full Time
DEFINITION Under general direction, to perform initial client interviewing and service intakes; to develop and facilitate client services and case management plans; to recommend assignment of cases to professional staff; to provide paraprofessional and treatment support services for County Mental Health and/or Substance Abuse Clients; and to do related work as required. I DISTINGUISHING CHARACTERISTICS This is the entry and basic in the Mental Health Case Manager class series. Incumbents learn methods, procedures, and policies and perform basic assignments in providing direct and support services working with individuals, couples, families, or groups, as appropriate. This classification is distinguished from Mental Health Case Manager II in that Mental Health Case Manager I's perform many assignments in a training and learning capacity and work under closer supervision. II DISTINGUISHING CHARACTERISTICS This is the fully experienced advanced level in the Mental Health Case Manager class series. Incumbents have responsibility for providing direct and support services working with individuals, couples, families, or groups, as appropriate. Incumbents are required to have previous case management experience and expertise. This classification is distinguished from Mental Health Case Manager I in that Mental Health Case Manager II's are expected to provide a broader array of client support services on a more independent basis. REPORTS TO Deputy Director, Mental Health, Mental Health Director, or Substance Abuse Program Administrator CLASSIFICATIONS SUPERVISED This is not a supervisory classification. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in office, clinic, or community environments; work is performed with people who may exhibit unstable and potentially violent behavior; continuous contact with other staff and the public. Examples of Duties / Knowledge & Skills (The following is used as a partial description and is not restrictive as to duties required.) I Learns and performs basic assignments in the conduct of initial intake interviews for an initial appraisal of client needs and program eligibility; develops recommendations for assignment of clients to professional staff; meets with individuals, families, and groups to provide case management and support services related to an assigned program or service area; provides support in clinic and community settings; assists with the development of program services and functions; provides some basic counseling services under appropriate guidance; communicates with, listens to, and observes clients in individual/group counseling sessions; obtains information to assess clients' needs; formulates case management and service plans, evaluating client progress; prepares and maintains case records and documentation; facilitates client services by providing assistance in securing a variety of support services; may assist with development and implementation of specialized prevention and recovery support activities, including support groups, parenting education, life experience activities, and supported independent living, recreation, and work experience; provides support services including office support and receptionist services, as needed; works with individuals to facilitate access and use of community resources; maintains records of services provided as required State and Federal regulations and Department policies; may develop treatment plans and provide services in collaborative team efforts; assists other staff with support, office, transportation, and other program related activities; performs crisis interventions, as needed. II Conducts initial intake interviews for an initial appraisal of client needs and program eligibility; develops recommendations for assignment of clients to professional staff; meets with individuals, families, and groups to provide a variety of case management and support services related to an assigned program or service area; provides support in clinic and community settings; assists with the development of program services and functions; provides some basic counseling services under appropriate guidance; communicates with, listens to, and observes clients in individual/group counseling sessions; obtains information to assess clients' needs; formulates case management and service plans, evaluating client progress; prepares and maintains case records and documentation; facilitates client services by providing assistance in securing a varietyof support services; may assist with development and implementation of specialized prevention and recovery support activities, including support groups, parenting education, life experience activities, and supported independent living, recreation, and work experience; provides support services including office support and receptionist services, as needed; works with individuals to facilitate access and use of community resources; maintains records of services provided as required State and Federal regulations and Department policies; may develop treatment plans and provide services in collaborative team efforts; assists other staff with support, office, transportation, and other program related activities; performs crisis interventions, as needed. Minimum qualifications & Requirements Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: I Completion of college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields. Some previous work experience in providing case management services is highly desirable. II Completion of college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields. One year of responsible experience in providing case management services comparable to a Mental Health Case Manager I with San Benito County. Special Requirements Possession of, or ability to obtain, an appropriate valid California Driver's License. Supplemental information I Knowledge of: Principles, procedures, techniques and trends related to counseling, therapy, and guidance of individuals, groups, and families in mental health programs and/or alcohol and drug treatment and prevention programs. Interviewing and client assessment techniques. Crisis intervention methods and techniques. Ability to: Interview clients for Mental Health and/or Substance Abuse Services, developing initial assessments regarding program eligibility and client needs. Perform mental health and/or alcohol and drug abuse recovery support services with individual clients and groups, as assigned. Learn, apply and explain Federal and State laws, rules, and regulations governing mental health and/or alcohol and drug programs and services. Develop and maintain cooperative, constructive relationships with families of clients, members of professional disciplines, social agencies and other staff. Prepare clear, concise and comprehensive case work records and make sound recommendations. Develop and implement client case management services. Effectively counsel clients, groups, and families. Maintain the confidentiality of case information. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unusual client behavior. Effectively represent the County Mental Health Department or Substance Abuse with the public, community organizations, other County staff, and other government agencies. II Knowledge of: Principles, procedures, techniques and trends related to counseling, therapy, and guidance of individuals, groups, and families in mental health programs and/or alcohol and drug treatment and prevention programs. Biological, behavioral and environmental aspects of mental health and behavioral problems. State, Federal, and local laws, regulations, and requirements for the provision of counseling services. Alcohol and drug treatment and detoxification methods and issues, as necessitated by area of assignment. Legislative and administrative rules and regulations pertaining to Lanterman-Petris-Short and Short-Doyle services. Scope and activities of public and private health and welfare agencies and other community resources. Interviewing and client assessment techniques. Crisis intervention methods and techniques. Ability to: Interview clients for Mental Health and/or Substance Abuse Services, developing initial assessments regarding program eligibility and client needs. Perform a variety of mental health and/or alcohol and drug abuse recovery support services with individual clients and groups, as assigned. Apply and explain Federal and State laws, rules, and regulations governing mental health and/or alcohol and drug programs and services. Develop and maintain cooperative, constructive relationships with families of clients, members of professional disciplines, social agencies and other staff. Prepare clear, concise and comprehensive case work records and make sound recommendations. Develop and implement client case management services. Effectively counsel clients, groups, and families. Maintain the confidentiality of case information. Recognize a potential crisis and deliver crisis intervention services. Handle stress and unusual client behavior. Effectively represent the County Mental Health Department or Substance Abuse with the public, community organizations, other County staff, and other government agencies. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Per the State Public Health Officer Order of February 22, 2022 from the California Department of Public Health, all employees in the Behavioral Health Department must be fully-vaccinated and have the Booster against COVID-19 or submit a medical or religious exemption form. Any job offer made to candidates for the Behavioral Health Department are contingent upon showing proof of being fully-vaccinated on their first day of work or submitting an exemption form for medical or religious reasons. For more information and to view the complete San Benito County COVID-19 Policy, you may visit our COVID-19 Employee Information page at: https://www.cosb.us/departments/county-administrative-office/human-resources/covid-19-employee-information-updates I acknowledge that I have read and understand the above statement. Yes 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Have you completed college courses in a behavioral or social science area, including, but not limited to Addiction, Psychology, Sociology, Recreation, Child Care, Social Work, Counseling, and related fields? Yes No 04 Do you have some previous work experience in providing case management services? If yes please describe. 05 How many years of responsible experience do you have providing case management services? Required Question Closing Date/Time: Continuous
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Workforce Data Manager Classification Administrator I AutoReqId 524088 Department Payroll Services Sub-Division Human Resource Services Salary Range Classification Range $3,750 - $11,146 per month (Hiring range depending on qualifications, not anticipated to exceed $5,500 - $9,200 per month) Appointment Type At- Will Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Human Resources, Diversity and Inclusion is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We are seeking an exceptional individual to join our Payroll Services team as the Workforce Data Manager (Administrator I). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Workforce Data Manager is a role that will contribute to reliable and robust people data and reporting functions in Human Resources, Diversity and Inclusion (HRDI). The Workforce Data Manager reports directly to the Manager of Payroll Services. The Workforce Data Manager will utilize various techniques and systems to collect and aggregate data, analyze results, and present them in an easy-to-read format. Works closely with internal HRDI team members to create procedures that provide clean and meaningful data to pull from our HR systems. Develops complex queries, reports and other data visualization from system databases. Fulfills all data requests received by HRDI. Provides data analytics and trend analysis where necessary. Conducts audit reviews to ensure the data integrity of employment records. Serves as a liaison with campus IT and the office of institutional research and provides training and support on data queries and data systems. Maintains excellent relationships with the campus and the chancellor's office. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university in Human Resources Management, Computer Information Systems, or a related field. Experience in developing data reports and dashboards. Developing training documentation and conducting training sessions. Experience developing innovative technological solutions to support HR business processes, querying and formatting data for various audiences. A basic understanding of analytical techniques and technologies, such as trending, forecasting, and predictive modeling. Ability to translate the benefits of analytics/results/outcomes in clear and nontechnical language; serving as a bridge between analytical and Information Technology professionals and human resource managers. Possess knowledge of applied research methodology including descriptive and predictive statistical analysis techniques, at the foundational level. Skills with MS Excel and Word at an intermediate to advanced level. Skills using data visualization programs. Knowledge of basic sampling theory. Effective written and spoken communication skills. Demonstrated experience managing multiple tasks with deadlines. Knowledge of Oracle/PeopleSoft HCM, MS Office and flow-charting software, and query development in Oracle/PeopleSoft 8.0 and above. An understanding of the business processes and functions of Human Resources. Skills in research and the evaluation of policies and programs, including the collection, evaluation and interpretation of data to make recommendations. Strong interpersonal skills and the ability to interact with a variety of individuals at various levels. Must be willing to work long hours when necessary. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's degree from an accredited college or university in Business Administration, Human Resources Management, Computer Information Systems, or a related field with quantitative orientation. Experience leading teams, planning and executing business process and ERP implementations, maintenance and support of production environments. Experience preparing presentations of findings to non-technical audiences. Working knowledge of PeopleTools, PeopleCode, Unix Operation System, BrassRing/Kenexa, Java, SQUSQR in Oracle/PeopleSoft, XML Publisher, SAS, SPSS, or comparable statistical software. Prior experience in HR environment and higher education. Knowledge of advanced techniques such as trend analysis, statistical modeling, and optimization. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu Closing Date/Time: April 6, 2023
Jan 27, 2023
Full Time
Description: Job Title Workforce Data Manager Classification Administrator I AutoReqId 524088 Department Payroll Services Sub-Division Human Resource Services Salary Range Classification Range $3,750 - $11,146 per month (Hiring range depending on qualifications, not anticipated to exceed $5,500 - $9,200 per month) Appointment Type At- Will Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Human Resources, Diversity and Inclusion is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We are seeking an exceptional individual to join our Payroll Services team as the Workforce Data Manager (Administrator I). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Workforce Data Manager is a role that will contribute to reliable and robust people data and reporting functions in Human Resources, Diversity and Inclusion (HRDI). The Workforce Data Manager reports directly to the Manager of Payroll Services. The Workforce Data Manager will utilize various techniques and systems to collect and aggregate data, analyze results, and present them in an easy-to-read format. Works closely with internal HRDI team members to create procedures that provide clean and meaningful data to pull from our HR systems. Develops complex queries, reports and other data visualization from system databases. Fulfills all data requests received by HRDI. Provides data analytics and trend analysis where necessary. Conducts audit reviews to ensure the data integrity of employment records. Serves as a liaison with campus IT and the office of institutional research and provides training and support on data queries and data systems. Maintains excellent relationships with the campus and the chancellor's office. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university in Human Resources Management, Computer Information Systems, or a related field. Experience in developing data reports and dashboards. Developing training documentation and conducting training sessions. Experience developing innovative technological solutions to support HR business processes, querying and formatting data for various audiences. A basic understanding of analytical techniques and technologies, such as trending, forecasting, and predictive modeling. Ability to translate the benefits of analytics/results/outcomes in clear and nontechnical language; serving as a bridge between analytical and Information Technology professionals and human resource managers. Possess knowledge of applied research methodology including descriptive and predictive statistical analysis techniques, at the foundational level. Skills with MS Excel and Word at an intermediate to advanced level. Skills using data visualization programs. Knowledge of basic sampling theory. Effective written and spoken communication skills. Demonstrated experience managing multiple tasks with deadlines. Knowledge of Oracle/PeopleSoft HCM, MS Office and flow-charting software, and query development in Oracle/PeopleSoft 8.0 and above. An understanding of the business processes and functions of Human Resources. Skills in research and the evaluation of policies and programs, including the collection, evaluation and interpretation of data to make recommendations. Strong interpersonal skills and the ability to interact with a variety of individuals at various levels. Must be willing to work long hours when necessary. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's degree from an accredited college or university in Business Administration, Human Resources Management, Computer Information Systems, or a related field with quantitative orientation. Experience leading teams, planning and executing business process and ERP implementations, maintenance and support of production environments. Experience preparing presentations of findings to non-technical audiences. Working knowledge of PeopleTools, PeopleCode, Unix Operation System, BrassRing/Kenexa, Java, SQUSQR in Oracle/PeopleSoft, XML Publisher, SAS, SPSS, or comparable statistical software. Prior experience in HR environment and higher education. Knowledge of advanced techniques such as trend analysis, statistical modeling, and optimization. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu Closing Date/Time: April 6, 2023
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Land Title and GIS Program Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $8,334 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Land Title and GIS Program Manager to manage the organization and geospatial analysis of CSU systemwide land holdings; coordinates with and assists the Executive Director, Real Estate Services in the development of the Land Records Information system that encompasses analysis of real property land planning principles to all aspects of the acquisition and ownership of CSU real property resources; manages site clearance, site certification, easement processing, street vacation execution, technical user group, Master Plan standards and Land Records Information System program modernization. Responsibilities Under the general direction of the Assistant Vice Chancellor Capital Planning, Design, and Construction , the Land Title and GIS Program Manager will: -In support of campus projects, reviews and processes property acquisition and easement documentation for Office of General Counsel and the Assistant Vice Chancellor, CPDC. -Manages the due diligence process for general obligation and lease revenue bond projects in coordination with Department of General Services. -Provides expert technical support to the Executive Director, Real Estate Services and coordination of strategic planning for systemwide land use planning policies and procedures. -Provides technical consultation to Contract Services and Procurement in their preparation of contracts, and advises real estate, land use, and environmental planning consultants regarding systemwide land use policies and programs. -Provides research investigation and analysis regarding property disputes and new facility site certifications for the Office of General Counsel. -Analyzes property descriptions, title reports, maps, property development proposals, campus due diligence reports, or other documents, and prepares reports and recommendations for the Assistant Vice Chancellor, Executive Director, Real Estate Services, and the Office of General Counsel on land acquisitions and other transactions. -Provides consultation with utility providers and local agencies on CSU land use policies. -Provides liaison with state and federal governmental agencies and other regulatory agencies, and maintains expertise in current regulatory policies, statutes, and guidelines related to real property entitlement, and related infrastructure assessment and implementation issues. -In coordination with the Office of General Counsel or others as appropriate, provides training for campus personnel in the policies and procedures for real property acquisition, disposition, due diligence analysis, and analysis of proposed development agreements. -Provides campuses with real estate development guidance to ensure compliance with applicable statutes. -Maintains a high level of technical competence and knowledge of current important issues to share with campus facilities planners, facility officers, and campus planning directors for the benefit of the campuses, through professional organizations, contacts with other universities and various agencies and private firms, publications review, and attendance at technical seminars. -Provides land title consultation and advice to the Office of Financing and Treasury or others as necessary to help with securing financing for campus real estate development projects. -Coordinates with the state's Department of Finance, Office of the Treasurer, Public Works Board counsel, and bond counsel, to provide title clearance necessary for the state financing and funding and refunding of lease revenue bond projects. -Administers Real Estate Services fee services program. -Develops and updates policies and procedures for land development. Qualifications This position requires: -Four-year B.A. or B.S. degree in a related field; or an Associate’s degree (A.A.) with an emphasis in Engineering, Geography, GIS or related field and a minimum of 2-3 years of related job experience. Preferred Qualifications -Demonstrated advanced skills in AutoCAD and GIS software for mapping and development of metes and bounds for legal description; experience in policy development, ability to review legal documents and edit as necessary for conform with CSU standards. -Significant experience in land title analysis, land surveying, project budgeting and estimating, and local and state agency entitlement procedures and statutes. Demonstrated experience in the evaluation of ALTA survey maps and title restrictions or encumbrances as it may relate to potential property development or use. -Ability to read, understand, and write legal descriptions. -Working knowledge of legal aspects of property ownership and management. Ability to read and understand title reports, title restrictions or other legal documents. Ability to interpret data to come to sound conclusions and make appropriate recommendations. -Minimum of five years of management level administrative experience, demonstrating the skills and abilities to perform referenced duties. -Must be effective in a fast-paced, dynamic environment with frequently changing priorities. -Demonstrated effective interpersonal communication skills and ability to maintain good working relationships with high-level campus officials, law firms, developer or design firm principals, other public agencies, and public utilities, while protecting and enhancing the property interests of the Trustees and minimizing their liabilities. -Strong written and public presentation skills. Ability to analyze information to compile, write and present reports and offer systemwide training. Interpret data and communicate that to stakeholders. -Strong program planning and evaluation skills as well as contract administration experience. -Strong computer literacy and ability to use and maintain files on a personal computer and cloud computing. Knowledge of the following software: Microsoft Word, Microsoft Excel, Adobe Acrobat. -Knowledge of and experience with the following software: AutoCAD Civil 3D, ESRI ArcGIS 10.0 or higher, ArcPro, ArcGIS Online and Microsoft Office suite. -Must be able to establish and maintain positive, cooperative working relationships and productively interact with all CSU staff and various outside parties. Application Period Priority consideration will be given to candidates who apply by April 7, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 25, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Land Title and GIS Program Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $8,334 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Land Title and GIS Program Manager to manage the organization and geospatial analysis of CSU systemwide land holdings; coordinates with and assists the Executive Director, Real Estate Services in the development of the Land Records Information system that encompasses analysis of real property land planning principles to all aspects of the acquisition and ownership of CSU real property resources; manages site clearance, site certification, easement processing, street vacation execution, technical user group, Master Plan standards and Land Records Information System program modernization. Responsibilities Under the general direction of the Assistant Vice Chancellor Capital Planning, Design, and Construction , the Land Title and GIS Program Manager will: -In support of campus projects, reviews and processes property acquisition and easement documentation for Office of General Counsel and the Assistant Vice Chancellor, CPDC. -Manages the due diligence process for general obligation and lease revenue bond projects in coordination with Department of General Services. -Provides expert technical support to the Executive Director, Real Estate Services and coordination of strategic planning for systemwide land use planning policies and procedures. -Provides technical consultation to Contract Services and Procurement in their preparation of contracts, and advises real estate, land use, and environmental planning consultants regarding systemwide land use policies and programs. -Provides research investigation and analysis regarding property disputes and new facility site certifications for the Office of General Counsel. -Analyzes property descriptions, title reports, maps, property development proposals, campus due diligence reports, or other documents, and prepares reports and recommendations for the Assistant Vice Chancellor, Executive Director, Real Estate Services, and the Office of General Counsel on land acquisitions and other transactions. -Provides consultation with utility providers and local agencies on CSU land use policies. -Provides liaison with state and federal governmental agencies and other regulatory agencies, and maintains expertise in current regulatory policies, statutes, and guidelines related to real property entitlement, and related infrastructure assessment and implementation issues. -In coordination with the Office of General Counsel or others as appropriate, provides training for campus personnel in the policies and procedures for real property acquisition, disposition, due diligence analysis, and analysis of proposed development agreements. -Provides campuses with real estate development guidance to ensure compliance with applicable statutes. -Maintains a high level of technical competence and knowledge of current important issues to share with campus facilities planners, facility officers, and campus planning directors for the benefit of the campuses, through professional organizations, contacts with other universities and various agencies and private firms, publications review, and attendance at technical seminars. -Provides land title consultation and advice to the Office of Financing and Treasury or others as necessary to help with securing financing for campus real estate development projects. -Coordinates with the state's Department of Finance, Office of the Treasurer, Public Works Board counsel, and bond counsel, to provide title clearance necessary for the state financing and funding and refunding of lease revenue bond projects. -Administers Real Estate Services fee services program. -Develops and updates policies and procedures for land development. Qualifications This position requires: -Four-year B.A. or B.S. degree in a related field; or an Associate’s degree (A.A.) with an emphasis in Engineering, Geography, GIS or related field and a minimum of 2-3 years of related job experience. Preferred Qualifications -Demonstrated advanced skills in AutoCAD and GIS software for mapping and development of metes and bounds for legal description; experience in policy development, ability to review legal documents and edit as necessary for conform with CSU standards. -Significant experience in land title analysis, land surveying, project budgeting and estimating, and local and state agency entitlement procedures and statutes. Demonstrated experience in the evaluation of ALTA survey maps and title restrictions or encumbrances as it may relate to potential property development or use. -Ability to read, understand, and write legal descriptions. -Working knowledge of legal aspects of property ownership and management. Ability to read and understand title reports, title restrictions or other legal documents. Ability to interpret data to come to sound conclusions and make appropriate recommendations. -Minimum of five years of management level administrative experience, demonstrating the skills and abilities to perform referenced duties. -Must be effective in a fast-paced, dynamic environment with frequently changing priorities. -Demonstrated effective interpersonal communication skills and ability to maintain good working relationships with high-level campus officials, law firms, developer or design firm principals, other public agencies, and public utilities, while protecting and enhancing the property interests of the Trustees and minimizing their liabilities. -Strong written and public presentation skills. Ability to analyze information to compile, write and present reports and offer systemwide training. Interpret data and communicate that to stakeholders. -Strong program planning and evaluation skills as well as contract administration experience. -Strong computer literacy and ability to use and maintain files on a personal computer and cloud computing. Knowledge of the following software: Microsoft Word, Microsoft Excel, Adobe Acrobat. -Knowledge of and experience with the following software: AutoCAD Civil 3D, ESRI ArcGIS 10.0 or higher, ArcPro, ArcGIS Online and Microsoft Office suite. -Must be able to establish and maintain positive, cooperative working relationships and productively interact with all CSU staff and various outside parties. Application Period Priority consideration will be given to candidates who apply by April 7, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Contra Costa County, CA
Concord, California, United States
The Position The Board of Supervisors have authorized the following future salary increases: 5% on July 1, 2023 5% on July 1, 2024 5% on July 1, 2025 The Contra Costa County Health Services Department is offering an excellent career opportunity to qualified individuals interested in the Infection Prevention and Control Program Manager position. There is currently one (1) vacant position assigned to the Quality and Safety Unit within the Public Health Division located in Concord, CA. The Public Health Division aims to improve the environmental, social, and economic conditions that contribute to poor health, and support a quality of life that promotes the health and well-being of all county residents, with special attention to those underserved. The Infection Prevention and Control Program Manager is responsible for planning, managing, and coordinating the multiple facets of the Infection Prevention and Control Program of the Contra Costa Regional Medical Center and Health Centers or Public Health Clinic Services; participates in special assignments and projects; and performs related work as requested or assigned. We are looking for someone who is: A creative problem solver to address both urgent, new challenges as well as long-lasting ones Able to work effectively during challenging situations and remain calm and diplomatic Supportive of staff and provides appropriate training, guidance, delegation, and coaching Able to communicate relevant changes and updates of information related to the scope of work to internal and external partners Able to maximize program effectiveness through strategic vision, planning, and partnership What you will typically be responsible for: Developing, maintaining, and monitoring standards of patient care and staff compliance that are consistent with current accepted infection prevention and control recommendations Planning and developing strategies or methods to minimize the risk of transmission of infection Educating employees and physicians on the most recent scientific information appropriate to infection prevention and control principles, practices, and precautions Consulting on infection control issues related to patient groups, communities, units, departments, and divisions. Interpreting, monitoring, and implementing guidelines and legislative regulations from Title 22, JCAHO, OSHA, CDC, CDPH, etc. Providing oversight and implementation of the employee health program, including the provision of Hepatitis B and Influenza Immunizations and TB Screening Management of post blood/body fluid exposures; provide other employee health services as required, including investigation and follow-up of employee exposure to communicable disease A few reasons you might love this job: You will be part of a dynamic team working to improve health outcomes and empower local communities There are unique opportunities to collaborate with internal and external partners You will be part of developing services to meet an evolving community need and engaging in quality improvement efforts to enhance current service delivery A few challenges you might face in this job: Work can be time-sensitive and stressful at times The demands and needs of the program can change rapidly Competencies Required: Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Fact Finding: Obtaining facts and data pertaining to an issue or question Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards Adaptability: Responding positively to change and modifying behavior as the situation requires Self-Management: Showing personal organization, self-discipline, and dependability Informing: Proactively obtaining and sharing information Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Leadership: Guiding and encouraging others to accomplish a common goal Leading the Organizational Culture: Driving the organization's culture through establishing and enforcing norms and/or behaviors in addition to processes Strategic Thinking & Perspective: Evaluating immediate actions in context of achieving long range objective To read the complete job description, please visit the website: https://www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six (6) months. Minimum Qualifications License / Certification Required: Candidates must possess and maintain throughout the duration of employment: a current, valid and unrestricted Registered Nurse license issued by the California Board of Registered Nursing; AND a valid Basic Life Support (BLS) certification issued by the American Heart Association or CPR certification issued by the American Red Cross Education: Possession of a bachelor's degree in Nursing from an accredited college or university. Experience: Five (5) years of full-time experience, or its equivalent, as a Registered Nurse in an acute care hospital OR in a public health setting, one (1) year of which was in the capacity of a Charge Nurse, Supervisor or Lead Nurse. Substitution: Possession of a master's degree in Nursing may be substituted for one (1) year of qualifying experience. There is no substitution for the year of lead or supervisory experience. Desirable Qualifications: Experience using Microsoft Teams, Zoom, and Skype Experience in public speaking, and comfortable educating patients or employees Experience in working with a multi-disciplinary team Experience in using electronic health records Experience with infection prevention and control practices Experience with program creation, implementation, and management Selection Process 1. Application Filing and Evaluation: All applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. 2. Training and Experience Evaluation: At the time of filing, within the supplemental questionnaire, candidates will be required to complete a training and experience questionnaire. Candidates that clearly meet the minimum qualifications, as described above, will have their training and experience responses evaluated. The training and experience questionnaire is designed to measure candidate's relevant education, training, and/or experience as it relates to The Infection Prevention and Control Program Manager classification. (Weighted 100%). The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment questions, please contact Health Services Personnel, Recruitment Team at Exams@cchealth.org . For any technical issues, please contact the GovernmentJobs' applicant support team for assistance at +1-855-524-5627. COVID-19 VACCINE REQUIREMENTS Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Mar 21, 2023
Full Time
The Position The Board of Supervisors have authorized the following future salary increases: 5% on July 1, 2023 5% on July 1, 2024 5% on July 1, 2025 The Contra Costa County Health Services Department is offering an excellent career opportunity to qualified individuals interested in the Infection Prevention and Control Program Manager position. There is currently one (1) vacant position assigned to the Quality and Safety Unit within the Public Health Division located in Concord, CA. The Public Health Division aims to improve the environmental, social, and economic conditions that contribute to poor health, and support a quality of life that promotes the health and well-being of all county residents, with special attention to those underserved. The Infection Prevention and Control Program Manager is responsible for planning, managing, and coordinating the multiple facets of the Infection Prevention and Control Program of the Contra Costa Regional Medical Center and Health Centers or Public Health Clinic Services; participates in special assignments and projects; and performs related work as requested or assigned. We are looking for someone who is: A creative problem solver to address both urgent, new challenges as well as long-lasting ones Able to work effectively during challenging situations and remain calm and diplomatic Supportive of staff and provides appropriate training, guidance, delegation, and coaching Able to communicate relevant changes and updates of information related to the scope of work to internal and external partners Able to maximize program effectiveness through strategic vision, planning, and partnership What you will typically be responsible for: Developing, maintaining, and monitoring standards of patient care and staff compliance that are consistent with current accepted infection prevention and control recommendations Planning and developing strategies or methods to minimize the risk of transmission of infection Educating employees and physicians on the most recent scientific information appropriate to infection prevention and control principles, practices, and precautions Consulting on infection control issues related to patient groups, communities, units, departments, and divisions. Interpreting, monitoring, and implementing guidelines and legislative regulations from Title 22, JCAHO, OSHA, CDC, CDPH, etc. Providing oversight and implementation of the employee health program, including the provision of Hepatitis B and Influenza Immunizations and TB Screening Management of post blood/body fluid exposures; provide other employee health services as required, including investigation and follow-up of employee exposure to communicable disease A few reasons you might love this job: You will be part of a dynamic team working to improve health outcomes and empower local communities There are unique opportunities to collaborate with internal and external partners You will be part of developing services to meet an evolving community need and engaging in quality improvement efforts to enhance current service delivery A few challenges you might face in this job: Work can be time-sensitive and stressful at times The demands and needs of the program can change rapidly Competencies Required: Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Fact Finding: Obtaining facts and data pertaining to an issue or question Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards Adaptability: Responding positively to change and modifying behavior as the situation requires Self-Management: Showing personal organization, self-discipline, and dependability Informing: Proactively obtaining and sharing information Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Leadership: Guiding and encouraging others to accomplish a common goal Leading the Organizational Culture: Driving the organization's culture through establishing and enforcing norms and/or behaviors in addition to processes Strategic Thinking & Perspective: Evaluating immediate actions in context of achieving long range objective To read the complete job description, please visit the website: https://www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six (6) months. Minimum Qualifications License / Certification Required: Candidates must possess and maintain throughout the duration of employment: a current, valid and unrestricted Registered Nurse license issued by the California Board of Registered Nursing; AND a valid Basic Life Support (BLS) certification issued by the American Heart Association or CPR certification issued by the American Red Cross Education: Possession of a bachelor's degree in Nursing from an accredited college or university. Experience: Five (5) years of full-time experience, or its equivalent, as a Registered Nurse in an acute care hospital OR in a public health setting, one (1) year of which was in the capacity of a Charge Nurse, Supervisor or Lead Nurse. Substitution: Possession of a master's degree in Nursing may be substituted for one (1) year of qualifying experience. There is no substitution for the year of lead or supervisory experience. Desirable Qualifications: Experience using Microsoft Teams, Zoom, and Skype Experience in public speaking, and comfortable educating patients or employees Experience in working with a multi-disciplinary team Experience in using electronic health records Experience with infection prevention and control practices Experience with program creation, implementation, and management Selection Process 1. Application Filing and Evaluation: All applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. 2. Training and Experience Evaluation: At the time of filing, within the supplemental questionnaire, candidates will be required to complete a training and experience questionnaire. Candidates that clearly meet the minimum qualifications, as described above, will have their training and experience responses evaluated. The training and experience questionnaire is designed to measure candidate's relevant education, training, and/or experience as it relates to The Infection Prevention and Control Program Manager classification. (Weighted 100%). The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment questions, please contact Health Services Personnel, Recruitment Team at Exams@cchealth.org . For any technical issues, please contact the GovernmentJobs' applicant support team for assistance at +1-855-524-5627. COVID-19 VACCINE REQUIREMENTS Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Monterey County Human Resources
Salinas, California, United States
Position Description Final Filing Date: April 14, 2023 Exam #: 23/14M30/03JD The County of Monterey Elections Department has one (1) full-time vacant Elections Outreach Program Manager (Bilingual) position. Department Summary The mission of the County of Monterey Elections Department is to conduct elections that are fair, accessible, transparent, and secure. The administration of elections includes maintaining accurate voter and election records following federal, state, and local laws. Through outreach and engagement, the Elections Department's goal is to empower the public to participate in the democratic process. Position Summary This position is responsible for planning, organizing, directing, and controlling the Department's bilingual outreach, education, and communication program. The incumbent will establish and cultivate strategic partnerships with community members. Additionally, the Elections Outreach Program Manager (Bilingual) will oversee the Department's federal Section 203 Voting Rights Act language program as well as the California Elections Code section 14201 language program. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Plans, organizes, and directs one or more programs of the Registrar of Voters office, including Voter Registration, Precinct Services, Bilingual and other Outreach Programs, Candidate and Campaign Services, and Vote by Mail Determines objectives in light of established goals, develops strategies to achieve objectives, and establishes priorities Implements, controls, monitors, and evaluates the assigned programs of the Registrar of Voters Office to ensure that they comply with the provisions of all applicable laws, regulations, and requirements governing the conduct of elections and the provision of related services Conducts complex policy, systems, methods, and procedures studies and analysis pertinent to the legal obligations and administrative objectives of the Registrar of Voters Office Under direction, formulates and implements policies, plans, and procedures, defines personnel and other resource needs, and allocates them as required to carry out the functions and to reach the objectives of the program Reads, understands, interprets and applies legal updates and changes to legal mandates, laws, codes and requirements Documents, reviews and updates procedures for internal and public consumption Documents activities particular to each election, including program details particular to each election for mandated retention periods and historical purposes Selects and hires program staff, ensures their orientation, training and development, and directs and evaluates their work; recommends and implements disciplinary, counseling and/or separation activities Performs other duties as required To view the complete job description visit the Monterey County website: Elections Program Manager THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles of organization, administration, fiscal, time management and program management, particularly as it applies to government agencies Techniques of organizing and motivating groups and individuals Principles and practices of employee supervision, training, development, evaluation, and discipline Methods of administrative and analytical problem solving Administrative survey techniques; analytical principles and techniques Effective customer service practices Codes, laws and regulations governing the registration of voters and the conduct of federal, state, and local elections, such as provisions of the United States Constitution, State of California Constitution, and the California Elections, Government, and Education Codes Working knowledge of: Electronic data processing equipment and other technology used in election management systems and election activities, such as databases and electronic voting systems Skill and ability to: Plan, organize, and evaluate the functions and activities of assigned programs of the Registrar of Voters Office; work under the pressure of constant deadlines, with multiple priorities Communicate ideas and information effectively, both orally and in writing Plan and assign workloads clearly and effectively Adhere to legal and/or mandated deadlines and time tables Manage difficult and/or demanding customers Prepare, review, and analyze reports Recognize and resolve problems; develop and recommend effective courses of action Establish and maintain the program's objectives, priorities, and policies Understand, analyze, and interpret the United States Constitution, the State of California Constitution, and the California Elections, Government, Education, and other related Codes, regulations, and requirements governing the conduct of elections and the provision of related services Train, develop, motivate, and delegate to subordinate, volunteer and temporary staff while retaining accountability Recognize and resolve problems; develop and recommend effective courses of action Characteristics of Ideal Candidate The ideal candidate will use dynamic and innovative methods to engage and empower community members of all ages and backgrounds in support of the democratic process. A self-motivated professional with strong organizational skills as well as having excellent interpersonal skills and the ability to foster collaborative relationships. This individual will possess excellent communication skills including written and oral proficiencies in both English and Spanish. In addition, the ideal candidate will have proven experience in social media and outreach campaigns as well as the ability to take complex information and communicate it to the general public/target audience. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is: Any combination of education, training or experience equivalent to six (6) years of office management and supervisory experience which demonstrates the ability to plan, assign, train and evaluate the work of others, two years of which should be direct supervisory experience in an elections department or related field. Education at an accredited college or university may be substituted for experience on a year-for-year basis up to a maximum of four years; OR Two (2) years of experience in a position equivalent to Monterey County's Election Services Specialist II classification Additional Information CONDITIONS OF EMPLOYMENT Possess oral and written Spanish language proficiency. Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19: On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion NOTES As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty by April 14, 2023, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours Monday - Friday, 8:00 AM - 5:00 PM by contacting: Jennifer Datan, Human Resources Analyst Attn: Human Resources 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 759-6990 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Jennifer Datan, Human Resources Analyst, at (831) 759-6990 or datanj@co.monterey.ca.us. Closing Date/Time: 4/14/2023 11:59 PM Pacific
Mar 16, 2023
Full Time
Position Description Final Filing Date: April 14, 2023 Exam #: 23/14M30/03JD The County of Monterey Elections Department has one (1) full-time vacant Elections Outreach Program Manager (Bilingual) position. Department Summary The mission of the County of Monterey Elections Department is to conduct elections that are fair, accessible, transparent, and secure. The administration of elections includes maintaining accurate voter and election records following federal, state, and local laws. Through outreach and engagement, the Elections Department's goal is to empower the public to participate in the democratic process. Position Summary This position is responsible for planning, organizing, directing, and controlling the Department's bilingual outreach, education, and communication program. The incumbent will establish and cultivate strategic partnerships with community members. Additionally, the Elections Outreach Program Manager (Bilingual) will oversee the Department's federal Section 203 Voting Rights Act language program as well as the California Elections Code section 14201 language program. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Plans, organizes, and directs one or more programs of the Registrar of Voters office, including Voter Registration, Precinct Services, Bilingual and other Outreach Programs, Candidate and Campaign Services, and Vote by Mail Determines objectives in light of established goals, develops strategies to achieve objectives, and establishes priorities Implements, controls, monitors, and evaluates the assigned programs of the Registrar of Voters Office to ensure that they comply with the provisions of all applicable laws, regulations, and requirements governing the conduct of elections and the provision of related services Conducts complex policy, systems, methods, and procedures studies and analysis pertinent to the legal obligations and administrative objectives of the Registrar of Voters Office Under direction, formulates and implements policies, plans, and procedures, defines personnel and other resource needs, and allocates them as required to carry out the functions and to reach the objectives of the program Reads, understands, interprets and applies legal updates and changes to legal mandates, laws, codes and requirements Documents, reviews and updates procedures for internal and public consumption Documents activities particular to each election, including program details particular to each election for mandated retention periods and historical purposes Selects and hires program staff, ensures their orientation, training and development, and directs and evaluates their work; recommends and implements disciplinary, counseling and/or separation activities Performs other duties as required To view the complete job description visit the Monterey County website: Elections Program Manager THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles of organization, administration, fiscal, time management and program management, particularly as it applies to government agencies Techniques of organizing and motivating groups and individuals Principles and practices of employee supervision, training, development, evaluation, and discipline Methods of administrative and analytical problem solving Administrative survey techniques; analytical principles and techniques Effective customer service practices Codes, laws and regulations governing the registration of voters and the conduct of federal, state, and local elections, such as provisions of the United States Constitution, State of California Constitution, and the California Elections, Government, and Education Codes Working knowledge of: Electronic data processing equipment and other technology used in election management systems and election activities, such as databases and electronic voting systems Skill and ability to: Plan, organize, and evaluate the functions and activities of assigned programs of the Registrar of Voters Office; work under the pressure of constant deadlines, with multiple priorities Communicate ideas and information effectively, both orally and in writing Plan and assign workloads clearly and effectively Adhere to legal and/or mandated deadlines and time tables Manage difficult and/or demanding customers Prepare, review, and analyze reports Recognize and resolve problems; develop and recommend effective courses of action Establish and maintain the program's objectives, priorities, and policies Understand, analyze, and interpret the United States Constitution, the State of California Constitution, and the California Elections, Government, Education, and other related Codes, regulations, and requirements governing the conduct of elections and the provision of related services Train, develop, motivate, and delegate to subordinate, volunteer and temporary staff while retaining accountability Recognize and resolve problems; develop and recommend effective courses of action Characteristics of Ideal Candidate The ideal candidate will use dynamic and innovative methods to engage and empower community members of all ages and backgrounds in support of the democratic process. A self-motivated professional with strong organizational skills as well as having excellent interpersonal skills and the ability to foster collaborative relationships. This individual will possess excellent communication skills including written and oral proficiencies in both English and Spanish. In addition, the ideal candidate will have proven experience in social media and outreach campaigns as well as the ability to take complex information and communicate it to the general public/target audience. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is: Any combination of education, training or experience equivalent to six (6) years of office management and supervisory experience which demonstrates the ability to plan, assign, train and evaluate the work of others, two years of which should be direct supervisory experience in an elections department or related field. Education at an accredited college or university may be substituted for experience on a year-for-year basis up to a maximum of four years; OR Two (2) years of experience in a position equivalent to Monterey County's Election Services Specialist II classification Additional Information CONDITIONS OF EMPLOYMENT Possess oral and written Spanish language proficiency. Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19: On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion NOTES As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty by April 14, 2023, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours Monday - Friday, 8:00 AM - 5:00 PM by contacting: Jennifer Datan, Human Resources Analyst Attn: Human Resources 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 759-6990 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Jennifer Datan, Human Resources Analyst, at (831) 759-6990 or datanj@co.monterey.ca.us. Closing Date/Time: 4/14/2023 11:59 PM Pacific
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department. THE COMMUNITY Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California, with an estimated population of 470,000, is a thriving, year-round community with vibrant businesses and diverse communities. Downtown Long Beach is known for its waterfront attractions, ever expanding skyline, charming restaurants and shops and eye-catching murals and artwork. The City's rich mix of ethnic backgrounds, cultures and lifestyles is celebrated and contribute to the dynamic feel of the city. Long Beach enjoys the ideal Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw approximately 6.5 million visitors every year. The community's stable economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The city is a hotbed for startup activity, education, and ingenuity. Also located within the city are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Covering approximately 52 square miles, the City of Long Beach has the seventh largest population in California. The city proudly promotes a healthy and connected community that supports active living where people of all ages enjoy a walkable, bikeable and livable environment. An excellent climate, quality schools, a vibrant downtown, and a wide variety of diverse neighborhoods help make Long Beach one of the most exceptional communities in the country. CITY GOVERNMENT The City of Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2023 budget of approximately $3.2 billion, with the General Fund budget totaling $670 million. More than 6,048 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov. THE DEPARTMENT The Economic Development Department's mission is to create economic opportunities for workers, investors, and entrepreneurs. Our staff, along with partners across the City, offer services to create a vibrant, resilient, and inclusive economic ecosystem. The Department continuously works to implement the recommendations of the 10-year Blueprint 2.0 for Economic Development. This comprehensive plan provide policy recommendations and will further Long Beach as an innovative ecosystem that lays a foundation for entrepreneurial success from business start-up to growth. The Department has approximately 90 employees and an annual budget of over $22 million from six different City funds. The Department is an innovative revenue-generating department that leverages Federal, State, and City resources to generate growth in property, sales, and transient occupancy taxes that pay for services citywide. The Department consists of five bureaus: Workforce Development, Business Development, Real Estate Development, Pier H and Business Operations Bureaus, with seven division located in four work sites across two cities. THE POSITION The Business Development Bureau Manager reports to the Director of Economic Development and oversees the operations of the Business Development Bureau. The position requires the ability to develop and interpret relevant research and implement economic development strategies throughout the City. The manager will direct the work of the staff to create equitable economic opportunities for workers, investors, and entrepreneurs. The Business Development Bureau continuously works to implement the recommendations of the City's Blueprint for Economic Development to lay a foundation for entrepreneurial success from business start-up to growth. The Bureau develops and implements business attraction, retention, and support programs across all sectors. These programs include administration and support for the City's 10 Business Improvement Districts, the BizCare business support program, managing a portfolio of financial assistance programs, and development of targeted and emerging industry sector specific business attraction and retention programs. EXAMPLES OF DUTIES K EY PROGRAM RESPONSIBILITIES: Manage financial assistance programs including the Revolving Loan Fund, Enterprise Loan Program and KIVA Loan program. Manage the City's Retail Sales Tax Incentive Program. Serve as the City's business ombudsman. Provide staff support for the Economic Development Commission. Manage tracking and reporting economic performance information. Manage developing marketing, branding, and promotion materials. Manage and coordinate strategic partnerships with partner agencies that provide business support. Manage the City's Business Navigators and BizCare programs. Manage the City's 10 Business Improvement Districts. Manage the City Cannabis Equity Program. PRIORITIES AND OPPORTUNITIES: Continuing the focus on building a high-performance work team through development, coaching, mentoring, and training of staff. Focusing on ways to improve the quality and speed of business support services. Improving communication with the business community and related partners. Providing a vision to facilitate the continued progress towards best practice and innovation. Driving progress on implementation of programs and initiatives in response to priorities/objectives of City leadership. THE IDEAL CANDIDATE: The selected candidate will be a strategic, dynamic leader with excellent managerial skills and a strong customer service orientation both internally and externally. The ideal candidate will be energetic and results-oriented, with the ability to facilitate change and to communicate effectively with staff, executive leadership, elected officials, and the public. KEY ATTRIBUTES AND CHARACTERISTICS: Creative and visionary leadership. Excellent verbal, written, and interpersonal communication skills. Passionate about delivering the highest level of customer service to both internal and external customers. A proven business acumen, with the ability to carefully evaluate the City business environment. The ability to develop staff and provide for backup and training opportunities. Be comfortable in one-on-one meetings that resolve difficult issues with Council members, the City Manager, and business owners. A collaborative problem solver; able to form consensus and build a team- oriented working environment. Strong personnel management and employee relations skills; able to delegate authority and responsibility while promoting individual accountability. Possess knowledge and familiarity dealing with data, variances, and forecasting. Be flexible and comfortable in an organization with an informal culture. Have a "can do" approach with a history of demonstrated results. Calm under pressure, possessing a positive attitude and a good sense of humor. An active listener. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: EDUCATION Graduation from an accredited university or college with a Bachelor's degree in Business or Public Administration, or a closely related field (proof must be attached with application submission). Candidates may substitutive experience offering specific substantial preparation for the duties of the position for the required education on a year-for-year basis. EXPERIENCE Five years of progressively responsible economic development experience and three years of experience in a supervisory/managerial level directing large, complex operations and success working with elected officials, senior level government managers, and business people and organizations in the private sector. DESIRABLE QUALIFICATIONS: Experience in an organization of similar complexity and structure is desirable, preferably in city, county, state or special district/public sector agency. Highly organized multi-tasker Ethical with a high level of integrity Participative and inclusive management style Embraces ideas and contributions from others Creative Dedicated to quality service Mission oriented Strong project management / technical skills Direct communicator with superior interpersonal skills Exercises good judgment SELECTION PROCEDURE S ELECTION PROCEDURE: This recruitment will close at 11:59 p.m. on Thursday, March 30, 2023. The recruitment may be extended if sufficient qualified applications are not received. To be considered for this opportunity, applicants must submit a cover letter and resume that reflect the scope and level of their current/most recent positions and responsibilities as they relate to the duties of this position. Please attach these materials in PDF format to your Government Jobs application. The most qualified applicants may be preliminarily interviewed. Those individuals determined to be best suited for the position will be interviewed by a selection panel. The final applicant will be subject to a thorough reference and background check. This information is available in an alternative format by request to Department of Economic Development at (562) 570.3693. If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your resume or call (562) 570.3693 . This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policy makers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. AN EQUAL EMPLOYMENT OPPORTUNITY Closing Date/Time: 3/30/2023 11:59 PM Pacific
Mar 15, 2023
Full Time
DESCRIPTION The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department. THE COMMUNITY Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California, with an estimated population of 470,000, is a thriving, year-round community with vibrant businesses and diverse communities. Downtown Long Beach is known for its waterfront attractions, ever expanding skyline, charming restaurants and shops and eye-catching murals and artwork. The City's rich mix of ethnic backgrounds, cultures and lifestyles is celebrated and contribute to the dynamic feel of the city. Long Beach enjoys the ideal Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw approximately 6.5 million visitors every year. The community's stable economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The city is a hotbed for startup activity, education, and ingenuity. Also located within the city are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Covering approximately 52 square miles, the City of Long Beach has the seventh largest population in California. The city proudly promotes a healthy and connected community that supports active living where people of all ages enjoy a walkable, bikeable and livable environment. An excellent climate, quality schools, a vibrant downtown, and a wide variety of diverse neighborhoods help make Long Beach one of the most exceptional communities in the country. CITY GOVERNMENT The City of Long Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board, or Commission. The City of Long Beach provides all traditional public services. In addition to its traditional services, the City also maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. Long Beach also has its own full-service commercial airport and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2023 budget of approximately $3.2 billion, with the General Fund budget totaling $670 million. More than 6,048 full and part-time employees support municipal operations with the majority being represented by eleven employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov. THE DEPARTMENT The Economic Development Department's mission is to create economic opportunities for workers, investors, and entrepreneurs. Our staff, along with partners across the City, offer services to create a vibrant, resilient, and inclusive economic ecosystem. The Department continuously works to implement the recommendations of the 10-year Blueprint 2.0 for Economic Development. This comprehensive plan provide policy recommendations and will further Long Beach as an innovative ecosystem that lays a foundation for entrepreneurial success from business start-up to growth. The Department has approximately 90 employees and an annual budget of over $22 million from six different City funds. The Department is an innovative revenue-generating department that leverages Federal, State, and City resources to generate growth in property, sales, and transient occupancy taxes that pay for services citywide. The Department consists of five bureaus: Workforce Development, Business Development, Real Estate Development, Pier H and Business Operations Bureaus, with seven division located in four work sites across two cities. THE POSITION The Business Development Bureau Manager reports to the Director of Economic Development and oversees the operations of the Business Development Bureau. The position requires the ability to develop and interpret relevant research and implement economic development strategies throughout the City. The manager will direct the work of the staff to create equitable economic opportunities for workers, investors, and entrepreneurs. The Business Development Bureau continuously works to implement the recommendations of the City's Blueprint for Economic Development to lay a foundation for entrepreneurial success from business start-up to growth. The Bureau develops and implements business attraction, retention, and support programs across all sectors. These programs include administration and support for the City's 10 Business Improvement Districts, the BizCare business support program, managing a portfolio of financial assistance programs, and development of targeted and emerging industry sector specific business attraction and retention programs. EXAMPLES OF DUTIES K EY PROGRAM RESPONSIBILITIES: Manage financial assistance programs including the Revolving Loan Fund, Enterprise Loan Program and KIVA Loan program. Manage the City's Retail Sales Tax Incentive Program. Serve as the City's business ombudsman. Provide staff support for the Economic Development Commission. Manage tracking and reporting economic performance information. Manage developing marketing, branding, and promotion materials. Manage and coordinate strategic partnerships with partner agencies that provide business support. Manage the City's Business Navigators and BizCare programs. Manage the City's 10 Business Improvement Districts. Manage the City Cannabis Equity Program. PRIORITIES AND OPPORTUNITIES: Continuing the focus on building a high-performance work team through development, coaching, mentoring, and training of staff. Focusing on ways to improve the quality and speed of business support services. Improving communication with the business community and related partners. Providing a vision to facilitate the continued progress towards best practice and innovation. Driving progress on implementation of programs and initiatives in response to priorities/objectives of City leadership. THE IDEAL CANDIDATE: The selected candidate will be a strategic, dynamic leader with excellent managerial skills and a strong customer service orientation both internally and externally. The ideal candidate will be energetic and results-oriented, with the ability to facilitate change and to communicate effectively with staff, executive leadership, elected officials, and the public. KEY ATTRIBUTES AND CHARACTERISTICS: Creative and visionary leadership. Excellent verbal, written, and interpersonal communication skills. Passionate about delivering the highest level of customer service to both internal and external customers. A proven business acumen, with the ability to carefully evaluate the City business environment. The ability to develop staff and provide for backup and training opportunities. Be comfortable in one-on-one meetings that resolve difficult issues with Council members, the City Manager, and business owners. A collaborative problem solver; able to form consensus and build a team- oriented working environment. Strong personnel management and employee relations skills; able to delegate authority and responsibility while promoting individual accountability. Possess knowledge and familiarity dealing with data, variances, and forecasting. Be flexible and comfortable in an organization with an informal culture. Have a "can do" approach with a history of demonstrated results. Calm under pressure, possessing a positive attitude and a good sense of humor. An active listener. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: EDUCATION Graduation from an accredited university or college with a Bachelor's degree in Business or Public Administration, or a closely related field (proof must be attached with application submission). Candidates may substitutive experience offering specific substantial preparation for the duties of the position for the required education on a year-for-year basis. EXPERIENCE Five years of progressively responsible economic development experience and three years of experience in a supervisory/managerial level directing large, complex operations and success working with elected officials, senior level government managers, and business people and organizations in the private sector. DESIRABLE QUALIFICATIONS: Experience in an organization of similar complexity and structure is desirable, preferably in city, county, state or special district/public sector agency. Highly organized multi-tasker Ethical with a high level of integrity Participative and inclusive management style Embraces ideas and contributions from others Creative Dedicated to quality service Mission oriented Strong project management / technical skills Direct communicator with superior interpersonal skills Exercises good judgment SELECTION PROCEDURE S ELECTION PROCEDURE: This recruitment will close at 11:59 p.m. on Thursday, March 30, 2023. The recruitment may be extended if sufficient qualified applications are not received. To be considered for this opportunity, applicants must submit a cover letter and resume that reflect the scope and level of their current/most recent positions and responsibilities as they relate to the duties of this position. Please attach these materials in PDF format to your Government Jobs application. The most qualified applicants may be preliminarily interviewed. Those individuals determined to be best suited for the position will be interviewed by a selection panel. The final applicant will be subject to a thorough reference and background check. This information is available in an alternative format by request to Department of Economic Development at (562) 570.3693. If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your resume or call (562) 570.3693 . This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policy makers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. AN EQUAL EMPLOYMENT OPPORTUNITY Closing Date/Time: 3/30/2023 11:59 PM Pacific
