CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Human Resources Management Department? Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland seeks a motivated and passionate individual to join our dynamic Human Resources Management Department as the Executive Assistant to the Human Resources Director. The City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. Come join the City of Oakland and become part of a diverse organization dedicated to its community and employees. We are a learning organization, committed to developing talent and growing our own. This is a great opportunity to continue your administrative career in an organization with a proven track record of internal promotions. We are looking for someone who is: Adaptable and self-motivated . You will work in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will interface with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will interact with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will deal with highly sensitive information and must maintain confidence and discretion at all times . Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Receiving and screening visitors, telephone calls, and emails. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings, and preparing required informational materials. Planning and coordinating department-wide events, all-hands meetings, and other employee engagement events. Coordinating staff reports for City Council and Committees. Proofreading written materials for thoroughness, accuracy, format, and compliance with policies and procedures. Proofreading and editing web pages; making necessary changes and uploading documents as required. Overseeing on-boarding new Human Resources Management employees. Supervising, training and evaluating assigned administrative staff. Read the complete job description by clicking here . * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: As a full-service City, Oakland will continually provide you with daily challenges and variety that keep things exciting. You will make a positive impact by playing a vital role in bettering the local community and the lives of its residents through your work. You will be part of a growing and dynamic Human Resources Department and help in establishing the City of Oakland as an employer of choice A few challenges you might face in this job: You will engage with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Professional & Technical Expertise: Applying technical subject matter to the job Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Adaptability: Responding positively to change and modifying behavior as the situation require s Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Delegating: Sharing responsibility, authority, and accountability Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Human Resources Management Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks and potential for a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland offers dental, vision and a variety of HMO and PPO health plans. Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training and Development, & Telecommuting Incumbent may be eligible for a hybrid work schedule, based on the business needs of the department. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Lara Williams at lwilliams@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/18/2024 11:59 PM Pacific
Sep 04, 2024
Full Time
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Human Resources Management Department? Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland seeks a motivated and passionate individual to join our dynamic Human Resources Management Department as the Executive Assistant to the Human Resources Director. The City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. Come join the City of Oakland and become part of a diverse organization dedicated to its community and employees. We are a learning organization, committed to developing talent and growing our own. This is a great opportunity to continue your administrative career in an organization with a proven track record of internal promotions. We are looking for someone who is: Adaptable and self-motivated . You will work in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will interface with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will interact with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will deal with highly sensitive information and must maintain confidence and discretion at all times . Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Receiving and screening visitors, telephone calls, and emails. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings, and preparing required informational materials. Planning and coordinating department-wide events, all-hands meetings, and other employee engagement events. Coordinating staff reports for City Council and Committees. Proofreading written materials for thoroughness, accuracy, format, and compliance with policies and procedures. Proofreading and editing web pages; making necessary changes and uploading documents as required. Overseeing on-boarding new Human Resources Management employees. Supervising, training and evaluating assigned administrative staff. Read the complete job description by clicking here . * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: As a full-service City, Oakland will continually provide you with daily challenges and variety that keep things exciting. You will make a positive impact by playing a vital role in bettering the local community and the lives of its residents through your work. You will be part of a growing and dynamic Human Resources Department and help in establishing the City of Oakland as an employer of choice A few challenges you might face in this job: You will engage with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Professional & Technical Expertise: Applying technical subject matter to the job Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Adaptability: Responding positively to change and modifying behavior as the situation require s Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Delegating: Sharing responsibility, authority, and accountability Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Human Resources Management Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks and potential for a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland offers dental, vision and a variety of HMO and PPO health plans. Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training and Development, & Telecommuting Incumbent may be eligible for a hybrid work schedule, based on the business needs of the department. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Lara Williams at lwilliams@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/18/2024 11:59 PM Pacific
CITY OF FRESNO, CA
Fresno, California, United States
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department. The current vacancies exist in the Personnel Services Department, General Services Department and Department of Public Utilities. The City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Pay,Benefits, & Work Schedule BENEFITS: UNIT 2 Classification - Management Confidential - Unrepresented HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements The ideal applicant will possess: Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno. OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator. If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to the interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950. Closing Date/Time: 12/20/2024
Aug 13, 2024
Full Time
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department. The current vacancies exist in the Personnel Services Department, General Services Department and Department of Public Utilities. The City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Pay,Benefits, & Work Schedule BENEFITS: UNIT 2 Classification - Management Confidential - Unrepresented HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements The ideal applicant will possess: Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno. OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator. If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to the interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950. Closing Date/Time: 12/20/2024
California State University, Chico
400 West 1st Street, Chico, CA 95929, USA
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Incumbent works independently under general direction of the Executive Director to provide administrative support and coordination of clerical and administrative support functions in the University Housing department. Duties include large scale complex projects with broad visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation and evaluation. May also provide lead work direction training and guidance to others. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Experience in a high volume customer service environment Supervisory experience Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. The duties of this position will include participation in a decision that may have material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Not this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 30 2024 Pacific Daylight Time Applications close: Aug 13 2024 Pacific Daylight Time Closing Date/Time:
Jul 31, 2024
Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Incumbent works independently under general direction of the Executive Director to provide administrative support and coordination of clerical and administrative support functions in the University Housing department. Duties include large scale complex projects with broad visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation and evaluation. May also provide lead work direction training and guidance to others. Required Education and Experience: This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: Bilingual Experience in a high volume customer service environment Supervisory experience Time Base: Full-time- 1.0 Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30. CSU Classification Salary Range: $44,160 - $69,396 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. This position as set forth in CSU Executive Order 1083, revised July 21, 2017 is not designated as a required mandated reporter under the California Child Abuse and Neglect Reporting Act. The duties of this position will include participation in a decision that may have material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Not this designation is applicable only if Procurement Card is issued. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). Advertised: Jul 30 2024 Pacific Daylight Time Applications close: Aug 13 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Dean, the Assistant to the Associate Dean and Project Coordinator is responsible for the coordination of entire clerical and administrative support functions and the performance of administrative and programmatic work for the Associate Dean’s office and Project Rebound program. The incumbent provides high-level administrative support to the Associate Dean and, under the general supervision of the Director of Finance and Operations, provides comprehensive administrative support and operational support for Project Rebound. Assists with the effective preparation, screening, processing, tracking, and filing of electronic and paper documents and communications related to student program changes, grade changes, appeals, petitions, advisement, conduct, and late add/drops. Provides academic program support, including program office coordination, tracking, monitoring, coordinating, and compiling department or program budgets, assisting in program development and planning, and responding to or directing student inquiries. Coordinates all program-related procurement activities; collaborates with human resources and faculty members in support of Project Rebound programs and initiatives; coordinates office automation and events. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/b4hr8l60733esscv4qwpq13fxzvcvagf Qualifications Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience. Knowledge, Skills, & Abilities Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control. Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations; operate standard office equipment and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2 The anticipated HIRING RANGE: $4058 - $4621 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through September 17, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 05, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Dean, the Assistant to the Associate Dean and Project Coordinator is responsible for the coordination of entire clerical and administrative support functions and the performance of administrative and programmatic work for the Associate Dean’s office and Project Rebound program. The incumbent provides high-level administrative support to the Associate Dean and, under the general supervision of the Director of Finance and Operations, provides comprehensive administrative support and operational support for Project Rebound. Assists with the effective preparation, screening, processing, tracking, and filing of electronic and paper documents and communications related to student program changes, grade changes, appeals, petitions, advisement, conduct, and late add/drops. Provides academic program support, including program office coordination, tracking, monitoring, coordinating, and compiling department or program budgets, assisting in program development and planning, and responding to or directing student inquiries. Coordinates all program-related procurement activities; collaborates with human resources and faculty members in support of Project Rebound programs and initiatives; coordinates office automation and events. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/b4hr8l60733esscv4qwpq13fxzvcvagf Qualifications Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience. Knowledge, Skills, & Abilities Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control. Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations; operate standard office equipment and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2 The anticipated HIRING RANGE: $4058 - $4621 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through September 17, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Assistant to the Vice President of IT Department Name: Office of the VPIT Division: Information Technology Classification Title: Confidential Administrative Support II Position Salary Range: $5,463 - $8,355 per month The anticipated hiring range for this position is $5,500 - $5,800 per month. Salary is commensurate with experience. Review of applications will begin August 5, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Vice President for Information Technology/Chief Information Officer (VPIT/CIO) with a dotted line to the Executive Director, I.T. Operations & Finance, the Assistant to the Vice President will provide a broad spectrum of day-to-day administrative secretarial support which includes complex and confidential tasks directly to the Office of the Vice President for Information Technology. Administrative areas of responsibility include but are not limited to calendaring, coordinating and scheduling meetings on behalf of management, creating meeting agendas and meeting minutes, taking notes and compiling information for the CIO in all grievance matters, and areas of staff dispute, and drafting responses to grievances for the VPIT/CIO review and approval, The work involves handling problems of a highly confidential and sensitive nature. Overview of Duties and Responsibilities: Provide complex and confidential administrative support directly for the VPIT Office and represent the VP office internally and externally as assigned. Welcome visitors and identify the purpose of their visit before directing them to the appropriate person and department. Manage the VP’s calendar, including making appointments and prioritizing the most sensitive matters. Serve as a point of contact for internal and external communications, responding to inquiries. Responsible for taking notes and compiling information related to staff disputes and grievances. Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay. Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget. Works closely with management to support recruitment activities. Responsible for Organizing, leading, and tracking daily work schedules, tasks, and timely submission and processing of timesheets for student workers and internship programs. Minimum Qualifications: A bachelor’s degree and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Knowledge, Skills, and Abilities: Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel. General knowledge of project management and budget is essential. Working knowledge of principles, practices, and techniques of human resources in a public agency setting. Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration. Ability to plan, organize, coordinate, and improve on operational business processes. Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required. Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service. Ability to conduct research and prepare reports. Ability to address department needs; take initiative to collaboratively improve operations. Preferred Qualifications: Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment. Education: A four-year degree from an accredited college or university is preferred. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 19, 2024
Working Title: Assistant to the Vice President of IT Department Name: Office of the VPIT Division: Information Technology Classification Title: Confidential Administrative Support II Position Salary Range: $5,463 - $8,355 per month The anticipated hiring range for this position is $5,500 - $5,800 per month. Salary is commensurate with experience. Review of applications will begin August 5, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Vice President for Information Technology/Chief Information Officer (VPIT/CIO) with a dotted line to the Executive Director, I.T. Operations & Finance, the Assistant to the Vice President will provide a broad spectrum of day-to-day administrative secretarial support which includes complex and confidential tasks directly to the Office of the Vice President for Information Technology. Administrative areas of responsibility include but are not limited to calendaring, coordinating and scheduling meetings on behalf of management, creating meeting agendas and meeting minutes, taking notes and compiling information for the CIO in all grievance matters, and areas of staff dispute, and drafting responses to grievances for the VPIT/CIO review and approval, The work involves handling problems of a highly confidential and sensitive nature. Overview of Duties and Responsibilities: Provide complex and confidential administrative support directly for the VPIT Office and represent the VP office internally and externally as assigned. Welcome visitors and identify the purpose of their visit before directing them to the appropriate person and department. Manage the VP’s calendar, including making appointments and prioritizing the most sensitive matters. Serve as a point of contact for internal and external communications, responding to inquiries. Responsible for taking notes and compiling information related to staff disputes and grievances. Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay. Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget. Works closely with management to support recruitment activities. Responsible for Organizing, leading, and tracking daily work schedules, tasks, and timely submission and processing of timesheets for student workers and internship programs. Minimum Qualifications: A bachelor’s degree and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Knowledge, Skills, and Abilities: Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel. General knowledge of project management and budget is essential. Working knowledge of principles, practices, and techniques of human resources in a public agency setting. Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration. Ability to plan, organize, coordinate, and improve on operational business processes. Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required. Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service. Ability to conduct research and prepare reports. Ability to address department needs; take initiative to collaboratively improve operations. Preferred Qualifications: Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment. Education: A four-year degree from an accredited college or university is preferred. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the direction of the Executive Director of Housing, the incumbent possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director. The Assistant to the Executive Director is also a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative when problem solving. The incumbent is an energetic self-starter with a proven ability to diplomatically assess situations. The incumbent is inspired by the work towards implementing the strategic vision of the Office of Housing Administration’s mission. The incumbent is skilled and confident in communications and has a solid reputation for customer service. The incumbent is also technically savvy and comfortable working across various communication and outreach tasks, from strategic planning, scheduling, coordinating, and collaborating with the housing leadership team. The incumbent is an exceptional communicator, a skilled multi-tasker, and a creative problem solver. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non- exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Licenses and/or Certifications Valid California Driver’s License or have the ability to obtain one within 10 days of hire. Key Qualifications Experience working with students, parents, and campus stakeholders in a university setting. Bachelor’s degree in a related field is preferred. At least one year of administrative experience in post-secondary education is preferred. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,142 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 08, 2024, To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Position Summary Under the direction of the Executive Director of Housing, the incumbent possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director. The Assistant to the Executive Director is also a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative when problem solving. The incumbent is an energetic self-starter with a proven ability to diplomatically assess situations. The incumbent is inspired by the work towards implementing the strategic vision of the Office of Housing Administration’s mission. The incumbent is skilled and confident in communications and has a solid reputation for customer service. The incumbent is also technically savvy and comfortable working across various communication and outreach tasks, from strategic planning, scheduling, coordinating, and collaborating with the housing leadership team. The incumbent is an exceptional communicator, a skilled multi-tasker, and a creative problem solver. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non- exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Licenses and/or Certifications Valid California Driver’s License or have the ability to obtain one within 10 days of hire. Key Qualifications Experience working with students, parents, and campus stakeholders in a university setting. Bachelor’s degree in a related field is preferred. At least one year of administrative experience in post-secondary education is preferred. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,142 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 08, 2024, To receive full consideration, apply by July 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Jun 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Executive Director, the Central Administrative Analyst/Assistant performs a variety of administrative, analytical, and technical administrative responsibilities in support of the department and Executive Director. The incumbent provides day-to-day administration for the Student Housing and Residential Life department; coordinates projects as assigned by the Director; manages schedules and appointments; serves as a liaison between customers and departmental staff Represents the Executive Director and effectively responds to a broad range of complex and sensitive communications and referrals from various stakeholders such as students, parents, employees, faculty, alumni, campus partners, community, student affairs, university president, and the chancellor's office and others. Organizes and coordinates special events, and quarterly division meetings to include reserving rooms and processing food services requests, developing and distributing event announcements, and updating and maintaining guest lists. Manage the scheduling of the Office conference room. Independently manages complex calendars, coordinates meetings, and materials for meetings, anticipates and prevents scheduling conflicts, negotiates and manages the needs of individuals or groups requesting time with the director, independently committing their time. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/66667z7sg06vaur8677jgce90wig8a2d Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to two (2) years of full-time, technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for required education, on a year-for-year basis. CA Driver License preferred. Knowledge, Skills, & Abilities Working knowledge of general practices, programs, and/or administrative specialties. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write, and present reports related to program or administrative specialty; communicate effectively both orally and in writing. Proficient in using standard office and financial software (Microsoft Word, Excel, Outlook, etc.) Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Administrative Analyst/Specialist / 1038 / 1 The anticipated HIRING RANGE: $3694 - $5126 per month, dependent upon qualifications and experience. The salary range for this classification is: $3694 - $7131 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through August 20, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Aug 07 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 08, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Executive Director, the Central Administrative Analyst/Assistant performs a variety of administrative, analytical, and technical administrative responsibilities in support of the department and Executive Director. The incumbent provides day-to-day administration for the Student Housing and Residential Life department; coordinates projects as assigned by the Director; manages schedules and appointments; serves as a liaison between customers and departmental staff Represents the Executive Director and effectively responds to a broad range of complex and sensitive communications and referrals from various stakeholders such as students, parents, employees, faculty, alumni, campus partners, community, student affairs, university president, and the chancellor's office and others. Organizes and coordinates special events, and quarterly division meetings to include reserving rooms and processing food services requests, developing and distributing event announcements, and updating and maintaining guest lists. Manage the scheduling of the Office conference room. Independently manages complex calendars, coordinates meetings, and materials for meetings, anticipates and prevents scheduling conflicts, negotiates and manages the needs of individuals or groups requesting time with the director, independently committing their time. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/66667z7sg06vaur8677jgce90wig8a2d Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to two (2) years of full-time, technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for required education, on a year-for-year basis. CA Driver License preferred. Knowledge, Skills, & Abilities Working knowledge of general practices, programs, and/or administrative specialties. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write, and present reports related to program or administrative specialty; communicate effectively both orally and in writing. Proficient in using standard office and financial software (Microsoft Word, Excel, Outlook, etc.) Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Administrative Analyst/Specialist / 1038 / 1 The anticipated HIRING RANGE: $3694 - $5126 per month, dependent upon qualifications and experience. The salary range for this classification is: $3694 - $7131 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through August 20, 2024 will be considered in the initial review and the review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Aug 07 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Announcement Number: 1089833440 JOE LOMBARDO STATE OF NEVADA J.J. GOICOECHEA, DVM Governor Director Las Vegas Office: Elko Office: 2300 East St. Louis Ave. 4780 East Idaho Street Las Vegas, NV 89104-4211 Elko, NV 89801-4672 (702) 668-4590 (775) 738-8076 Fax (702) 668-4567 Fax (775) 738-2639 DEPARTMENT OF AGRICULTURE 405 South 21st Street Sparks, Nevada 89431-5557 Telephone (775) 353-3601 Fax (775) 353-3661 Website: http://www.agri.nv.gov NDA Rev. 03-2019 UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT September 11, 2024 Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This is a full-time, unclassified position that is appointed by and serves at the pleasure of the Director of the Nevada Department of Agriculture (NDA). AGENCY RESPONSIBILITIES: The NDA's mission is to preserve, protect and promote Nevada agriculture. Through its five divisions Administrative Services, Animal Industry, Measurement Standards, Food and Nutrition, and Plant Health and Compliance and 225 dedicated employees, the NDA supports agriculture and food manufacturing industries while also ensuring a safe food supply, protecting, and promoting the livestock industry of the state of Nevada, worker safety through regulatory and administrative practices, and public and environmental health. The NDA also provides oversight for the United States Department of Agriculture's school and community nutrition food distribution programs, ensuring food security for all Nevadans. POSITION DESCRIPTION: The executive assistant provides the highest level of administrative support to the director of the Nevada Department of Agriculture. Assigned responsibilities include resolving administrative questions and issues on behalf of the director and transmitting and following-up on directives, instructions and assignments from the director to department staff. This position acts as a liaison, representing the director when conferring with division administrators, managers, state, federal and local government officials, board members, industry representatives and the public concerning department program activities and operations. This position acts with authority as an intermediary on delegated administrative support matters requiring independent judgment, initiative and discretion in making determinations on varied problems and situations regarding issues of importance to the department, often with a high consequence of error. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the director. This position organizes quarterly Board of Agriculture meetings on behalf of the director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel. MINIMUM REQUIREMENTS: This position requires a minimum of 5 years of administrative assistant experience at the leadership level or equivalent experience. JOE LOMBARDO J.J. GOICOECHEA, DVM Governor Director Las Vegas Office: Elko Office: 2300 E. St. Louis Ave. 4780 E. Idaho Street Las Vegas, NV 89104-4211 Elko, NV 89801-4672 (702) 668-4590 (775) 738-8076 Fax (702) 668-4567 Fax (775) 738-2639 NDA Rev. 03-2019 Page | 2 STATE OF NEVADA DEPARTMENT OF AGRICULTURE 405 South 21st Street Sparks, Nevada 89431-5557 Telephone (775) 353-3601 Fax (775) 353-3661 Website: http://www.agri.nv.gov TO QUALIFY: Candidates for this position must have: • Strong organizational, time management and planning skills • Strong literacy, reasoning and thinking skills • Clear and effective verbal communication skills to be able to convey accurate and concise information to all audiences • Strong business writing skills and the ability to synthesize technical or commercial information • Strong professional ethics and discretion • Experience in research and evaluation of data and preparation of professional reports and presentations • Experience managing projects and events • Experience reviewing and developing policies, procedures, and best practices • Advanced Microsoft Office computer skills • Experience with Nevada Open Meeting Law is preferred, but not required • Experience in updating and maintaining websites and/or web pages is preferred, but not required LOCATION: Sparks, Nevada. APPROXIMATE Annual Salary: Up to $79,532 plus benefits* (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) Benefits: Medical, dental, vision care, life and disability insurance programs are available; eleven paid holidays per year; three weeks of annual leave; three weeks of sick leave; state defined benefit retirement plan; tax-sheltered deferred compensation plan available. State employees do not contribute to Social Security; however, a small Medicare deduction is required. Long-term employees enjoy additional benefits. For additional information, please visit the Department of Administration's Division of Human Resource Management, the Nevada Public Employees Benefits Program, and the Public Employees Retirement System of Nevada. RESUMES WILL BE ACCEPTED UNTIL OCTOBER 31, 2024 All resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. All submittals shall include a cover letter, resume, and the name, address, email address, and telephone number for five professional references. SUBMIT RESUMES/DIRECT INQUIRIES TO: Jamie Thompson, Personnel Analyst I, jthompson@agri.nv.gov In subject line please reference: Executive Assistant/How you heard about this position. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Sep 12, 2024
Full Time
Announcement Number: 1089833440 JOE LOMBARDO STATE OF NEVADA J.J. GOICOECHEA, DVM Governor Director Las Vegas Office: Elko Office: 2300 East St. Louis Ave. 4780 East Idaho Street Las Vegas, NV 89104-4211 Elko, NV 89801-4672 (702) 668-4590 (775) 738-8076 Fax (702) 668-4567 Fax (775) 738-2639 DEPARTMENT OF AGRICULTURE 405 South 21st Street Sparks, Nevada 89431-5557 Telephone (775) 353-3601 Fax (775) 353-3661 Website: http://www.agri.nv.gov NDA Rev. 03-2019 UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT September 11, 2024 Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This is a full-time, unclassified position that is appointed by and serves at the pleasure of the Director of the Nevada Department of Agriculture (NDA). AGENCY RESPONSIBILITIES: The NDA's mission is to preserve, protect and promote Nevada agriculture. Through its five divisions Administrative Services, Animal Industry, Measurement Standards, Food and Nutrition, and Plant Health and Compliance and 225 dedicated employees, the NDA supports agriculture and food manufacturing industries while also ensuring a safe food supply, protecting, and promoting the livestock industry of the state of Nevada, worker safety through regulatory and administrative practices, and public and environmental health. The NDA also provides oversight for the United States Department of Agriculture's school and community nutrition food distribution programs, ensuring food security for all Nevadans. POSITION DESCRIPTION: The executive assistant provides the highest level of administrative support to the director of the Nevada Department of Agriculture. Assigned responsibilities include resolving administrative questions and issues on behalf of the director and transmitting and following-up on directives, instructions and assignments from the director to department staff. This position acts as a liaison, representing the director when conferring with division administrators, managers, state, federal and local government officials, board members, industry representatives and the public concerning department program activities and operations. This position acts with authority as an intermediary on delegated administrative support matters requiring independent judgment, initiative and discretion in making determinations on varied problems and situations regarding issues of importance to the department, often with a high consequence of error. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the director. This position organizes quarterly Board of Agriculture meetings on behalf of the director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel. MINIMUM REQUIREMENTS: This position requires a minimum of 5 years of administrative assistant experience at the leadership level or equivalent experience. JOE LOMBARDO J.J. GOICOECHEA, DVM Governor Director Las Vegas Office: Elko Office: 2300 E. St. Louis Ave. 4780 E. Idaho Street Las Vegas, NV 89104-4211 Elko, NV 89801-4672 (702) 668-4590 (775) 738-8076 Fax (702) 668-4567 Fax (775) 738-2639 NDA Rev. 03-2019 Page | 2 STATE OF NEVADA DEPARTMENT OF AGRICULTURE 405 South 21st Street Sparks, Nevada 89431-5557 Telephone (775) 353-3601 Fax (775) 353-3661 Website: http://www.agri.nv.gov TO QUALIFY: Candidates for this position must have: • Strong organizational, time management and planning skills • Strong literacy, reasoning and thinking skills • Clear and effective verbal communication skills to be able to convey accurate and concise information to all audiences • Strong business writing skills and the ability to synthesize technical or commercial information • Strong professional ethics and discretion • Experience in research and evaluation of data and preparation of professional reports and presentations • Experience managing projects and events • Experience reviewing and developing policies, procedures, and best practices • Advanced Microsoft Office computer skills • Experience with Nevada Open Meeting Law is preferred, but not required • Experience in updating and maintaining websites and/or web pages is preferred, but not required LOCATION: Sparks, Nevada. APPROXIMATE Annual Salary: Up to $79,532 plus benefits* (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) Benefits: Medical, dental, vision care, life and disability insurance programs are available; eleven paid holidays per year; three weeks of annual leave; three weeks of sick leave; state defined benefit retirement plan; tax-sheltered deferred compensation plan available. State employees do not contribute to Social Security; however, a small Medicare deduction is required. Long-term employees enjoy additional benefits. For additional information, please visit the Department of Administration's Division of Human Resource Management, the Nevada Public Employees Benefits Program, and the Public Employees Retirement System of Nevada. RESUMES WILL BE ACCEPTED UNTIL OCTOBER 31, 2024 All resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. All submittals shall include a cover letter, resume, and the name, address, email address, and telephone number for five professional references. SUBMIT RESUMES/DIRECT INQUIRIES TO: Jamie Thompson, Personnel Analyst I, jthompson@agri.nv.gov In subject line please reference: Executive Assistant/How you heard about this position. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
State of Nevada
Carson City, Nevada, United States
Announcement Number: 239024640 STATE OF NEVADA DEPARTMENT OF TRANSPORTATION 1263 S. Stewart Street Carson City, Nevada 89712 Joe Lombardo Tracy Larkin Thomason, P.E., Director Governor In Reply Refer to: Executive Assistant UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT Nevada Department of Transportation Carson City, NV SPECIAL NOTIFICATIONS: This position is exempt from the provisions of State of Nevada classified service. Selection shall be made by, and the incumbent shall serve at the pleasure of the Director of the Department of Transportation. The Department of Transportation is seeking qualified candidates for the Executive Assistant position. This position provides the highest level of administrative and secretarial support to the Director. The position will facilitate management processes by acting with authority and as an intermediary on delegated administrative support matters, which require independent judgment, initiative, discretion, and confidentiality in making determinations on varied problems and situations regarding issues of importance to the Director and the Department. This position 1) requires an understanding of the complexity of problems and issues that impact the executive's area of responsibility; 2) has frequent personal contacts with the governor's staff, legislators, constitutional officers and representatives of external entities and the media; 3) has a high consequence of error associated with communications, actions and decisions; 4) requires the knowledge, skills and abilities required to assist the highest level executives; and 5) requires customer service skills to work with constituents (at times highly frustrated) to help resolve their issues. While some duties assigned to positions may seem similar to those of positions in the Administrative Assistant series in State Service, there are significant differences in the scope of responsibility, consequence of actions and decisions, and the personal contacts typical of positions at this level. APPROXIMATE Annual Salary: Salary up to $79.532 (Salary range reflects employee/employer paid retirement (PERS) contributions. An employer-paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 12 paid holidays, and paid sick and annual leave. Other employee-paid benefits, such as deferred compensation plans, are available. REPRESENTATIVE DUTIES: • Resolve administrative questions and issues not requiring the personal attention of the Director. • Read and properly screen incoming correspondence and reports; determine the importance of materials based on instructions from the Director, Deputy Directors, and the predetermined priorities of the Department. • Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the Director(s) accordingly; make decisions to contact the Director at off-site locations in critical situations; make referrals to appropriate administrative staff, and/or Agency Heads or provide requested information as appropriate. • Develop awareness of issues, problems, situations and activities within each division, and that may be of special interest to the Director's Office. • Coordinate and facilitate the Director and Deputy Director's calendar to schedule appointments and engagements; arrange conferences, meetings and hearings for commissions, boards, or other bodies. • Supervise multiple administrative assistants. • Proficiency in proofreading and editing documents prepared for the Director's signature; advanced writing skills are essential, ensure work product quality and quantity control by reviewing documents, reports, forms, records, or other materials for content, completeness or accuracy; ensure proper grammar, punctuation, spelling and usage as well as appropriate distribution and archiving. • Respond to inquiries from external entities, exercising discretion in disseminating information; describe programs, functions and activities; explain established regulations, policies, and legislative proposals; evaluate new regulations or legislative proposals and potential ramifications to inform, update or advise departmental and outside personnel. • Actively participate in the planning, organizing, coordinating and overseeing of the implementation of special projects and assignments relative to the organization as requested by the Director. • Prepare, produce, write and edit the Department's report to Governor's Office in partnership with the Director, Deputy Directors and Agency Heads as required. • Ability to assist in preparing presentation materials for the Director using PowerPoint and other related software. • Assist Director with screening/responding emails as appropriate. • Working knowledge of MicroSoft Office programs (Word, Excel, Outlook, PowerPoint). • Knowledge of Nevada Open Meeting Law minutes and agenda prepreation. • Perform various other professional duties as assigned. QUALIFICATIONS/ Education: Graduation from high school or equivalent education and five years of progressively responsible executive administrative support experience which included overseeing administrative office activities, maintaining complex records, coordinating and conducting administrative communication including written and oral information to various managers and internal and external individuals and groups; the ability to learn and think quickly, a positive attitude and a strong work ethic is desired as well as the ability to learn about the agency and our constituents. Some knowledge of: Legislative and regulatory process; communication; State laws, regulations, policies and procedures of the State is preferred. Position Location: Carson City, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL FILLED (All letters of interest and resumes will be accepted on a first-come, first-served basis. Hiring may occur at any time during the recruitment process.) IN ORDER TO BE CONSIDERED YOU MUST SUBMIT A LETTER OF INTEREST AND RESUME TO: Kimberly Eberly at kimbelry.eberly@dot.nv.gov In the subject line please reference: Executive Assistant Department of Transportation Attn: Kimberly Eberly 1263 S. Stewart St. Carson City NV 89712 (775) 888-7430 In your cover letter please indicate how you heard about this position. If you heard about this position through a website, please specify which website. Women and under-represented groups are encouraged to apply. Nevada Department of Transportation is committed to Equal Employment Opportunity/Affirmative Action in the recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Closing Date/Time: Until recruitment needs are satisfied
Aug 24, 2024
Full Time
Announcement Number: 239024640 STATE OF NEVADA DEPARTMENT OF TRANSPORTATION 1263 S. Stewart Street Carson City, Nevada 89712 Joe Lombardo Tracy Larkin Thomason, P.E., Director Governor In Reply Refer to: Executive Assistant UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT Nevada Department of Transportation Carson City, NV SPECIAL NOTIFICATIONS: This position is exempt from the provisions of State of Nevada classified service. Selection shall be made by, and the incumbent shall serve at the pleasure of the Director of the Department of Transportation. The Department of Transportation is seeking qualified candidates for the Executive Assistant position. This position provides the highest level of administrative and secretarial support to the Director. The position will facilitate management processes by acting with authority and as an intermediary on delegated administrative support matters, which require independent judgment, initiative, discretion, and confidentiality in making determinations on varied problems and situations regarding issues of importance to the Director and the Department. This position 1) requires an understanding of the complexity of problems and issues that impact the executive's area of responsibility; 2) has frequent personal contacts with the governor's staff, legislators, constitutional officers and representatives of external entities and the media; 3) has a high consequence of error associated with communications, actions and decisions; 4) requires the knowledge, skills and abilities required to assist the highest level executives; and 5) requires customer service skills to work with constituents (at times highly frustrated) to help resolve their issues. While some duties assigned to positions may seem similar to those of positions in the Administrative Assistant series in State Service, there are significant differences in the scope of responsibility, consequence of actions and decisions, and the personal contacts typical of positions at this level. APPROXIMATE Annual Salary: Salary up to $79.532 (Salary range reflects employee/employer paid retirement (PERS) contributions. An employer-paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 12 paid holidays, and paid sick and annual leave. Other employee-paid benefits, such as deferred compensation plans, are available. REPRESENTATIVE DUTIES: • Resolve administrative questions and issues not requiring the personal attention of the Director. • Read and properly screen incoming correspondence and reports; determine the importance of materials based on instructions from the Director, Deputy Directors, and the predetermined priorities of the Department. • Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the Director(s) accordingly; make decisions to contact the Director at off-site locations in critical situations; make referrals to appropriate administrative staff, and/or Agency Heads or provide requested information as appropriate. • Develop awareness of issues, problems, situations and activities within each division, and that may be of special interest to the Director's Office. • Coordinate and facilitate the Director and Deputy Director's calendar to schedule appointments and engagements; arrange conferences, meetings and hearings for commissions, boards, or other bodies. • Supervise multiple administrative assistants. • Proficiency in proofreading and editing documents prepared for the Director's signature; advanced writing skills are essential, ensure work product quality and quantity control by reviewing documents, reports, forms, records, or other materials for content, completeness or accuracy; ensure proper grammar, punctuation, spelling and usage as well as appropriate distribution and archiving. • Respond to inquiries from external entities, exercising discretion in disseminating information; describe programs, functions and activities; explain established regulations, policies, and legislative proposals; evaluate new regulations or legislative proposals and potential ramifications to inform, update or advise departmental and outside personnel. • Actively participate in the planning, organizing, coordinating and overseeing of the implementation of special projects and assignments relative to the organization as requested by the Director. • Prepare, produce, write and edit the Department's report to Governor's Office in partnership with the Director, Deputy Directors and Agency Heads as required. • Ability to assist in preparing presentation materials for the Director using PowerPoint and other related software. • Assist Director with screening/responding emails as appropriate. • Working knowledge of MicroSoft Office programs (Word, Excel, Outlook, PowerPoint). • Knowledge of Nevada Open Meeting Law minutes and agenda prepreation. • Perform various other professional duties as assigned. QUALIFICATIONS/ Education: Graduation from high school or equivalent education and five years of progressively responsible executive administrative support experience which included overseeing administrative office activities, maintaining complex records, coordinating and conducting administrative communication including written and oral information to various managers and internal and external individuals and groups; the ability to learn and think quickly, a positive attitude and a strong work ethic is desired as well as the ability to learn about the agency and our constituents. Some knowledge of: Legislative and regulatory process; communication; State laws, regulations, policies and procedures of the State is preferred. Position Location: Carson City, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL FILLED (All letters of interest and resumes will be accepted on a first-come, first-served basis. Hiring may occur at any time during the recruitment process.) IN ORDER TO BE CONSIDERED YOU MUST SUBMIT A LETTER OF INTEREST AND RESUME TO: Kimberly Eberly at kimbelry.eberly@dot.nv.gov In the subject line please reference: Executive Assistant Department of Transportation Attn: Kimberly Eberly 1263 S. Stewart St. Carson City NV 89712 (775) 888-7430 In your cover letter please indicate how you heard about this position. If you heard about this position through a website, please specify which website. Women and under-represented groups are encouraged to apply. Nevada Department of Transportation is committed to Equal Employment Opportunity/Affirmative Action in the recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Closing Date/Time: Until recruitment needs are satisfied
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Sacramento County, California, United States
Job Description and Duties Under direction of the Deputy Director for the Director's Office of Equity & Tribal Affairs (DETA), the incumbent performs a variety of tasks to provide administrative assistance and secretarial support in order to alleviate administrative detail mainly on the Deputy Director, but also for DETA staff. The Executive Assistant will serve to increase the capacity of the Deputy to carry out the duties and responsibilities aligned with the Division. The Executive Assistant will coordinate the office environment of the Deputy Director. PARF# 74-5-067/JC-446260 Eligibility for hire may be determined by your score on the Executive Assistant exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. The incumbent works in front of a dual-monitor computer system under artificial light in an office setting with long periods of working in a sitting or standing position. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. EXECUTIVE ASSISTANT Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446260 Position #(s): 900-074-1728-XXX Working Title: DETA Executive Assistant Classification: EXECUTIVE ASSISTANT $4,595.00 - $5,750.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements The position(s) require(s) a(n) Typing Certificate. You will be required to provide a copy of your certificate prior to being hired. The position(s) require(s) the ability to type at a minimum speed of 45 words per minute as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/17/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Exhibit professionalism and self-assurance in the middle of fast-paced and sometimes chaotic conditions. Ability and aptitude to utilize a personal computer to update, retrieve, and analyze information. Effectively coordinate multiple assignments with concurrent due dates. Ability to communicate effectively, both orally and through written correspondence, with staff at all levels within the Department, and other internal/external customers in a timely and effective manner. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2023 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number JC-446260, PARF# 74-5-067 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/17/2024
Sep 06, 2024
Full Time
Job Description and Duties Under direction of the Deputy Director for the Director's Office of Equity & Tribal Affairs (DETA), the incumbent performs a variety of tasks to provide administrative assistance and secretarial support in order to alleviate administrative detail mainly on the Deputy Director, but also for DETA staff. The Executive Assistant will serve to increase the capacity of the Deputy to carry out the duties and responsibilities aligned with the Division. The Executive Assistant will coordinate the office environment of the Deputy Director. PARF# 74-5-067/JC-446260 Eligibility for hire may be determined by your score on the Executive Assistant exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. The incumbent works in front of a dual-monitor computer system under artificial light in an office setting with long periods of working in a sitting or standing position. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. EXECUTIVE ASSISTANT Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446260 Position #(s): 900-074-1728-XXX Working Title: DETA Executive Assistant Classification: EXECUTIVE ASSISTANT $4,595.00 - $5,750.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements The position(s) require(s) a(n) Typing Certificate. You will be required to provide a copy of your certificate prior to being hired. The position(s) require(s) the ability to type at a minimum speed of 45 words per minute as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/17/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Exhibit professionalism and self-assurance in the middle of fast-paced and sometimes chaotic conditions. Ability and aptitude to utilize a personal computer to update, retrieve, and analyze information. Effectively coordinate multiple assignments with concurrent due dates. Ability to communicate effectively, both orally and through written correspondence, with staff at all levels within the Department, and other internal/external customers in a timely and effective manner. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2023 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number JC-446260, PARF# 74-5-067 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/17/2024
City of Costa Mesa, CA
Costa Mesa, California, United States
Description Looking for a career opportunity that will be both rewarding and challenging? Join the dynamic team at the City of Costa Mesa as an Executive Assistant (Confidential) where you'll play a crucial role in supporting the administrative operations of our local government while working directly with council members and city officials. KEY RESPONSIBILITIES: Provide comprehensive administrative support to city council members and other staff members, including managing schedules, coordinating meetings, and handling correspondence. Assist in organizing and preparing materials for council meetings, workshops, and public hearings; attend special meetings or events as needed. Respond promptly to inquiries from the public and other stakeholders, ensuring excellent customer service. Collaborate with other departments and external partners as needed to facilitate seamless operations. Interpret and explain department policies and procedures; make complex decisions in accordance with established policies and procedures. KEY CHARACTERISTICS: Excellent communication skills, both written and verbal, with a professional and courteous demeanor. Proficiency in office software and applications (e.g., Microsoft Office Suite). Ability to handle confidential and/or sensitive information with discretion and integrity. Proven experience in administrative support roles, preferably in a government or municipal setting. Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively and work under pressure. Ability to work outside regular hours, including evenings and weekends as needed. Ability to type at a corrected rate of 40 net words per minute. WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. There is currently one (1) full-time Executive Assistant (Confidential)* vacancy assigned to support the City Council. *CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to, or prepare, confidential materials, information and/or recommendations on behalf of the City in matters relating to employer-employee relations and therefore is a non-represented confidential employee. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: August 5, 2024. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The testing and evaluation for Executive Assistant (Confidential) is as follows: Application review and evaluation Written Examination Verification of typing speed Interview Evaluation/s The written examination will be administered by the City and will be scheduled shortly after the first application review date. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list established from this recruitment will be in effect for one (1) year, unless exhausted sooner, and may be utilized to fill lower-level vacancies which occur during the life of the list. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), and post-offer medical evaluation. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions To view complete list of Essentials Functions for this position, please click on the following link: Executive Assistant (Confidential) . Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Three years of progressively responsible administrative support experience, including direct administrative support to management or executive level staff is required. Administrative support experience in a public agency is desirable. Experience supporting City Council or elected government officials is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATE: Possession of, or ability to obtain, a valid Class C California Driver's License and a satisfactory driving record may be required. REQUISITE KNOWLEDGE, SKILLS AND ABILITIES: To view complete list of Requisite Knowledge, Skills and Abilities, please click on the following link: Executive Assistant (Confidential) . Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
Jul 16, 2024
Full Time
Description Looking for a career opportunity that will be both rewarding and challenging? Join the dynamic team at the City of Costa Mesa as an Executive Assistant (Confidential) where you'll play a crucial role in supporting the administrative operations of our local government while working directly with council members and city officials. KEY RESPONSIBILITIES: Provide comprehensive administrative support to city council members and other staff members, including managing schedules, coordinating meetings, and handling correspondence. Assist in organizing and preparing materials for council meetings, workshops, and public hearings; attend special meetings or events as needed. Respond promptly to inquiries from the public and other stakeholders, ensuring excellent customer service. Collaborate with other departments and external partners as needed to facilitate seamless operations. Interpret and explain department policies and procedures; make complex decisions in accordance with established policies and procedures. KEY CHARACTERISTICS: Excellent communication skills, both written and verbal, with a professional and courteous demeanor. Proficiency in office software and applications (e.g., Microsoft Office Suite). Ability to handle confidential and/or sensitive information with discretion and integrity. Proven experience in administrative support roles, preferably in a government or municipal setting. Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively and work under pressure. Ability to work outside regular hours, including evenings and weekends as needed. Ability to type at a corrected rate of 40 net words per minute. WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. There is currently one (1) full-time Executive Assistant (Confidential)* vacancy assigned to support the City Council. *CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to, or prepare, confidential materials, information and/or recommendations on behalf of the City in matters relating to employer-employee relations and therefore is a non-represented confidential employee. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: August 5, 2024. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The testing and evaluation for Executive Assistant (Confidential) is as follows: Application review and evaluation Written Examination Verification of typing speed Interview Evaluation/s The written examination will be administered by the City and will be scheduled shortly after the first application review date. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list established from this recruitment will be in effect for one (1) year, unless exhausted sooner, and may be utilized to fill lower-level vacancies which occur during the life of the list. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), and post-offer medical evaluation. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions To view complete list of Essentials Functions for this position, please click on the following link: Executive Assistant (Confidential) . Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Three years of progressively responsible administrative support experience, including direct administrative support to management or executive level staff is required. Administrative support experience in a public agency is desirable. Experience supporting City Council or elected government officials is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATE: Possession of, or ability to obtain, a valid Class C California Driver's License and a satisfactory driving record may be required. REQUISITE KNOWLEDGE, SKILLS AND ABILITIES: To view complete list of Requisite Knowledge, Skills and Abilities, please click on the following link: Executive Assistant (Confidential) . Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Position open until October 13, 2024 Salary Range: $47,133.90 - $78,627.92 General Description and Classification Standards This position coordinates complex administrative services within the Atlanta Fire Rescue Department. The role involves performing and overseeing technical and office administrative duties in support of the Recruitment Office. The Recruitment Executive Assistant serves as a liaison between the recruitment department and other administrative and support departments, overseeing support operations of the department. This position may supervise clerical and other support staff and may be in charge of a specific area of assignment as directed by the Recruitment Officer. This is an experienced, skilled position that routinely handles challenging assignments and serves as a subject matter expert in one or more specific areas. Supervision Received Work methods and assignment results are typically reviewed by a more experienced professional or a manager prior to final action. Minimum Qualifications Education and Experience Bachelor's degree in business or public administration, or a related field. At least 5 years of management, public relations, communication, or related experience. Preferred Education & Experience 1-3 years of supervisory and project management experience. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are necessary to perform the job successfully. Typical environmental conditions associated with the job. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2024-10-14
Sep 14, 2024
Full Time
Position open until October 13, 2024 Salary Range: $47,133.90 - $78,627.92 General Description and Classification Standards This position coordinates complex administrative services within the Atlanta Fire Rescue Department. The role involves performing and overseeing technical and office administrative duties in support of the Recruitment Office. The Recruitment Executive Assistant serves as a liaison between the recruitment department and other administrative and support departments, overseeing support operations of the department. This position may supervise clerical and other support staff and may be in charge of a specific area of assignment as directed by the Recruitment Officer. This is an experienced, skilled position that routinely handles challenging assignments and serves as a subject matter expert in one or more specific areas. Supervision Received Work methods and assignment results are typically reviewed by a more experienced professional or a manager prior to final action. Minimum Qualifications Education and Experience Bachelor's degree in business or public administration, or a related field. At least 5 years of management, public relations, communication, or related experience. Preferred Education & Experience 1-3 years of supervisory and project management experience. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are necessary to perform the job successfully. Typical environmental conditions associated with the job. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2024-10-14
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,680.00 per month to $4,641.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Clinical Assistant About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through June 30, 2025 with the possibility of reappointment. The purpose of the PrEPping the Bay Program within the Student Health and Counseling Services is to support PrEP navigation services for Cal State East Bay students with the goal of increasing PrEP and PEP initiation and retention amongst students with perceived increased risk for HIV infection. In doing so, this position will assist in the students' optimal state of overall health so they may achieve their academic and career goals. Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Clinical Assistant performs a wide variety of reception, patient intake and enrollment, electronic health records maintenance and performs various duties to assist with the needs of the PrEPping the Bay program and Student Health and Counseling Services. Responsibilities Function as a Front Desk Receptionist and Determine Patient Needs: Accurately, efficiently, and tactfully communicate with students, staff, faculty and the community to provide excellent customer service. Gather and verify patient demographic and personal information. Determine eligibility for care, urgency of request/situation and take appropriate action established by policies and procedures. Work with electronic health records systems to make appointments and intake patients. Answer and screen telephone calls and emails - take messages, provide information regarding PrEPping the Bay, Student Health & Counseling Services and ancillary programs (Pioneers for Hope, Wellbeing Services, etc.). Screen and enroll patients in the PrEPping the Bay and PrEP-AP program and/or ADAP program. Perform transactions in the electronic health records system, ensure accounts balance, and submit fee information to accounting for upload onto student accounts. Refer patients to PrEP prescribers as appropriate. Follow up with PrEP clients as per protocol for tracking of maintenance of medication. Maintain the Security, Confidentiality and Accuracy of Medical Records: Prepare, maintain and retrieve patient data in medical and LEO (public health department) records. Ensure patient charts and reports are completed in an accurate and timely manner. Review completed electronic and paper charts for missing information and signatures. Purge outdated records annually. Obtain proper authorizations for release of health information for referral/follow-up of care or other purposes. Initiate medical records release process; review, log and obtain appropriate approvals (follow up on status of request). Ensure all electronic health records are protected and kept confidential. Provide Administrative Support to the Medical and Counseling Departments: Provide new student PrEP-AP orientation and process PrEP-AP application. May assist in submission of required reports to county and state as required by law, such as morbidity reports to county public health. Assist with PrEPping the Bay grant administration and act as liaison to Cal State East Bay ORSP (Office of Research and Sponsored Programs). Annual tracking (or as needed) of inventory of supplies for PrEPping the Bay program as per CDPH requirements. Tracking any behavior modification materials given to participants of the PrEPping the Bay program. May assist with follow-up of students for public health purposes, such as contact tracing for the prevention of outbreaks of infectious diseases. Assist clinicians in their administrative needs such as prescription authorizations/responses and outside referral follow-up. Process subpoenas and medical records release requests within the specified timeframe, in consultation with and the approval of the Director of SHS, who review and approve the records to be released. Serve on various committees for Student Health and Counseling services as needed. Perform Related Duties as they pertain to Patient Care, including Cross-Training and Clinic Coverage as needed: Participate in and support Student Health and Counseling Services special clinics, education and outreach activities as assigned. Act as a PrEPping the Bay program liaison to the East Bay Getting to Zero coalition. Develop relationships with local health centers providing PrEP services in the community. Assist with transfer of care for students needing PrEP services outside of SHCS (e.g. graduating, leaving CSUEB, or needing higher level of care). Maintain PrEPping the Bay social media sites. Provide assistance in the clinic such as, but not limited to, rooming patients, obtaining reason for visit, taking accurate vital signs, preparing patients for examination, and assisting practitioners as needed. Cleaning and stocking examination rooms, use of medical supplies and equipment as required. Participate in cross-training activities. Perform other duties as assigned by the Nurse Lead, Director of Student Health Services or designee. Minimum Qualifications Education and Experience: High school diploma or equivalent and familiarity with a health care setting or combination of education and experience which provides the required knowledge and abilities. Abilities: Ability to learn clinical assistance methods and techniques; understand and use basic medical assistance terminology to accurately and efficiently support practitioners and follow their instructions. Perform clinical assistance activities accurately and timely. Handle instruments and equipment properly. Read and write English at a level appropriate to the position to support maintaining accurate records and reading medical terminology. Use health center automated systems to enter and maintain data and prepare simple reports. Maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients. Knowledge: General knowledge of daily clinic operations and organization ranging from patient scheduling and reception to delivery of health care services and processing of paperwork, aseptic techniques and requirements; and the uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above, such as in preparing examining rooms; obtaining patient data, and assisting practitioners. Preferred Skills and Knowledge Familiarity with the LEO system and PrEP-AP program. Sensitivity and training in providing service for LGBTQIA+ persons. Ability to handle difficult situations involving patients or others in a professional manner. Current CPR/AED certification. Knowledge of or the ability to learn quickly SHCS policies, procedures and protocols ranging from patient scheduling and reception to delivery of health care services, including pharmacy and follow-up appointments. General knowledge of Electronic Health Record (EHR)/patient management systems and the ability to enter information accurately. Ability to use the EHR system to make/change appointments, enter and maintain data and prepare simple reports. Knowledge of or the ability to learn quickly confidentiality rules and regulations, such HIPAA, FERPA and confidentiality of patient health records/information laws. Understanding and use of basic medical terminology. Perform clinical assistance activities accurately and timely. Working Conditions and Special Circumstances May have exposure to blood and bodily fluids for which there is risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. Required to participate in annual TB screening - will be offered and recommend annual Influenza vaccination. As a state disaster worker, all public employees may be called and assigned to perform work during a disaster. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Jan 16 2025 Pacific Standard Time Closing Date/Time:
Sep 17, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,680.00 per month to $4,641.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Clinical Assistant About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through June 30, 2025 with the possibility of reappointment. The purpose of the PrEPping the Bay Program within the Student Health and Counseling Services is to support PrEP navigation services for Cal State East Bay students with the goal of increasing PrEP and PEP initiation and retention amongst students with perceived increased risk for HIV infection. In doing so, this position will assist in the students' optimal state of overall health so they may achieve their academic and career goals. Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Clinical Assistant performs a wide variety of reception, patient intake and enrollment, electronic health records maintenance and performs various duties to assist with the needs of the PrEPping the Bay program and Student Health and Counseling Services. Responsibilities Function as a Front Desk Receptionist and Determine Patient Needs: Accurately, efficiently, and tactfully communicate with students, staff, faculty and the community to provide excellent customer service. Gather and verify patient demographic and personal information. Determine eligibility for care, urgency of request/situation and take appropriate action established by policies and procedures. Work with electronic health records systems to make appointments and intake patients. Answer and screen telephone calls and emails - take messages, provide information regarding PrEPping the Bay, Student Health & Counseling Services and ancillary programs (Pioneers for Hope, Wellbeing Services, etc.). Screen and enroll patients in the PrEPping the Bay and PrEP-AP program and/or ADAP program. Perform transactions in the electronic health records system, ensure accounts balance, and submit fee information to accounting for upload onto student accounts. Refer patients to PrEP prescribers as appropriate. Follow up with PrEP clients as per protocol for tracking of maintenance of medication. Maintain the Security, Confidentiality and Accuracy of Medical Records: Prepare, maintain and retrieve patient data in medical and LEO (public health department) records. Ensure patient charts and reports are completed in an accurate and timely manner. Review completed electronic and paper charts for missing information and signatures. Purge outdated records annually. Obtain proper authorizations for release of health information for referral/follow-up of care or other purposes. Initiate medical records release process; review, log and obtain appropriate approvals (follow up on status of request). Ensure all electronic health records are protected and kept confidential. Provide Administrative Support to the Medical and Counseling Departments: Provide new student PrEP-AP orientation and process PrEP-AP application. May assist in submission of required reports to county and state as required by law, such as morbidity reports to county public health. Assist with PrEPping the Bay grant administration and act as liaison to Cal State East Bay ORSP (Office of Research and Sponsored Programs). Annual tracking (or as needed) of inventory of supplies for PrEPping the Bay program as per CDPH requirements. Tracking any behavior modification materials given to participants of the PrEPping the Bay program. May assist with follow-up of students for public health purposes, such as contact tracing for the prevention of outbreaks of infectious diseases. Assist clinicians in their administrative needs such as prescription authorizations/responses and outside referral follow-up. Process subpoenas and medical records release requests within the specified timeframe, in consultation with and the approval of the Director of SHS, who review and approve the records to be released. Serve on various committees for Student Health and Counseling services as needed. Perform Related Duties as they pertain to Patient Care, including Cross-Training and Clinic Coverage as needed: Participate in and support Student Health and Counseling Services special clinics, education and outreach activities as assigned. Act as a PrEPping the Bay program liaison to the East Bay Getting to Zero coalition. Develop relationships with local health centers providing PrEP services in the community. Assist with transfer of care for students needing PrEP services outside of SHCS (e.g. graduating, leaving CSUEB, or needing higher level of care). Maintain PrEPping the Bay social media sites. Provide assistance in the clinic such as, but not limited to, rooming patients, obtaining reason for visit, taking accurate vital signs, preparing patients for examination, and assisting practitioners as needed. Cleaning and stocking examination rooms, use of medical supplies and equipment as required. Participate in cross-training activities. Perform other duties as assigned by the Nurse Lead, Director of Student Health Services or designee. Minimum Qualifications Education and Experience: High school diploma or equivalent and familiarity with a health care setting or combination of education and experience which provides the required knowledge and abilities. Abilities: Ability to learn clinical assistance methods and techniques; understand and use basic medical assistance terminology to accurately and efficiently support practitioners and follow their instructions. Perform clinical assistance activities accurately and timely. Handle instruments and equipment properly. Read and write English at a level appropriate to the position to support maintaining accurate records and reading medical terminology. Use health center automated systems to enter and maintain data and prepare simple reports. Maintain effective working relationships with practitioners and other health center support staff; and be sensitive to and communicate effectively with diverse patients. Knowledge: General knowledge of daily clinic operations and organization ranging from patient scheduling and reception to delivery of health care services and processing of paperwork, aseptic techniques and requirements; and the uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above, such as in preparing examining rooms; obtaining patient data, and assisting practitioners. Preferred Skills and Knowledge Familiarity with the LEO system and PrEP-AP program. Sensitivity and training in providing service for LGBTQIA+ persons. Ability to handle difficult situations involving patients or others in a professional manner. Current CPR/AED certification. Knowledge of or the ability to learn quickly SHCS policies, procedures and protocols ranging from patient scheduling and reception to delivery of health care services, including pharmacy and follow-up appointments. General knowledge of Electronic Health Record (EHR)/patient management systems and the ability to enter information accurately. Ability to use the EHR system to make/change appointments, enter and maintain data and prepare simple reports. Knowledge of or the ability to learn quickly confidentiality rules and regulations, such HIPAA, FERPA and confidentiality of patient health records/information laws. Understanding and use of basic medical terminology. Perform clinical assistance activities accurately and timely. Working Conditions and Special Circumstances May have exposure to blood and bodily fluids for which there is risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. Required to participate in annual TB screening - will be offered and recommend annual Influenza vaccination. As a state disaster worker, all public employees may be called and assigned to perform work during a disaster. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 16 2024 Pacific Daylight Time Applications close: Jan 16 2025 Pacific Standard Time Closing Date/Time:
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs executive level administrative support to an Executive Director, Vice President or in the Office of the Chancellor; creates and maintains documents, reports, records and files required for work processes; performs research and oversees small administrative projects; assists in budget development and tracking; performs complex scheduling and calendaring; staffs committees; takes and posts agendas and minutes; regularly interacts with the Chancellor's Office, Board of Trustees and elected officials; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical, administrative and executive level support to an Executive Director, Vice President or in the Office of the Chancellor; composes and prepares memoranda, correspondence, division reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; drafts Board of Trustee documents and reports; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Screens and/or independently responds to visitors, phone calls, correspondence and email inquiries regarding a variety of division matters; acts as liaison in coordinating calendars and matters between the executive's office and other departments, divisions, elected officials, students, community members and external entities; maintains a variety of division calendars; performs important divisional public relations duties over the phone, in person and online; provides information and handles issues that may require sensitivity and use of tact and independent judgment; prioritizes requests by departments within the division and facilitates the completion of action items and the flow of information; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends actions to resolve issues. Gathers background materials and documents needed to draft recommendations and reports for committees, the Personnel Commission and the Board of Trustees; researches best practices, prior actions, student data and financial information and forwards to executive for review. Attends meetings and provides administrative support to a variety of committees, student groups and other divisional meetings; participates in preparation of the agenda, presentations and meeting packets; keeps minutes and records of assigned committees in accordance with the Brown Act; tracks status of action items and validates required deadlines are met; coordinates meetings and events; maintains committee records and disseminates all formal actions including minutes. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Coordinates personnel processes including for hiring and evaluation purposes; ensures the accuracy of time cards and payroll documents; coordinates the timely resolution of student and employee grievance and discipline processes. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports. Provides day-to-day lead work guidance and direction to other staff and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. As assigned to the Chancellor's Office: Provides administrative support to members of the Board of Trustees; responds to inquiries from Board members for information and records; coordinates travel and attendance at conferences and meetings; processes expense reimbursement claims and District credit card information; monitors Board travel and expense budget. Reviews incoming documents and Board reports for accuracy and compliance with applicable laws, rules and procedures; assists in the preparation and posting of Board agendas, recommendations, documents and minutes; may attend Board meetings and take minutes; updates and maintains records and data on Board web pages. Drafts for review, types and/or transcribes highly confidential information regarding a variety of matters, controversial issues and/or projects with District-wide implications; renders confidential assistance to other executives as necessary. OTHER DUTIES May provide administrative coordination of the Program Review process and gathers and prepares associated documentation. Organizes a variety of formal and informal meetings and events including awards ceremonies, tours, receptions, conferences and Foundation fund-raising events. Provides backup for other departments or division office administrative support staff. Orders and replenishes an inventory of office materials and supplies. Represents the division on internal committees and task forces and with external groups and organizations. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Office administrative and management practices and procedures. Advanced principles, practices and techniques used in customer service, public relations and community outreach. Provisions of the Brown Act and the Public Records Act. Bookkeeping and elementary accounting practices and procedures. Department services, program goals, objectives, policies, procedures and practices. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting systems operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Basic research methods and statistical analysis techniques. Applicable sections of the California Education Code and other applicable laws. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Type accurately at a speed necessary to meet the requirements of the position. Represent the District effectively in dealing with students, District leadership, community groups, and elected officials. Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited community college with an associate degree, and at least four years of progressively responsible executive or administrative support experience, preferably in an academic environment; or an equivalent combination of training and experience. A bachelor's degree is highly desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified candidates will be referred to the hiring manager. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Sep 12, 2024
Temporary
General Purpose Under general supervision, performs executive level administrative support to an Executive Director, Vice President or in the Office of the Chancellor; creates and maintains documents, reports, records and files required for work processes; performs research and oversees small administrative projects; assists in budget development and tracking; performs complex scheduling and calendaring; staffs committees; takes and posts agendas and minutes; regularly interacts with the Chancellor's Office, Board of Trustees and elected officials; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical, administrative and executive level support to an Executive Director, Vice President or in the Office of the Chancellor; composes and prepares memoranda, correspondence, division reports, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; drafts Board of Trustee documents and reports; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Screens and/or independently responds to visitors, phone calls, correspondence and email inquiries regarding a variety of division matters; acts as liaison in coordinating calendars and matters between the executive's office and other departments, divisions, elected officials, students, community members and external entities; maintains a variety of division calendars; performs important divisional public relations duties over the phone, in person and online; provides information and handles issues that may require sensitivity and use of tact and independent judgment; prioritizes requests by departments within the division and facilitates the completion of action items and the flow of information; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends actions to resolve issues. Gathers background materials and documents needed to draft recommendations and reports for committees, the Personnel Commission and the Board of Trustees; researches best practices, prior actions, student data and financial information and forwards to executive for review. Attends meetings and provides administrative support to a variety of committees, student groups and other divisional meetings; participates in preparation of the agenda, presentations and meeting packets; keeps minutes and records of assigned committees in accordance with the Brown Act; tracks status of action items and validates required deadlines are met; coordinates meetings and events; maintains committee records and disseminates all formal actions including minutes. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Coordinates personnel processes including for hiring and evaluation purposes; ensures the accuracy of time cards and payroll documents; coordinates the timely resolution of student and employee grievance and discipline processes. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports. Provides day-to-day lead work guidance and direction to other staff and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. As assigned to the Chancellor's Office: Provides administrative support to members of the Board of Trustees; responds to inquiries from Board members for information and records; coordinates travel and attendance at conferences and meetings; processes expense reimbursement claims and District credit card information; monitors Board travel and expense budget. Reviews incoming documents and Board reports for accuracy and compliance with applicable laws, rules and procedures; assists in the preparation and posting of Board agendas, recommendations, documents and minutes; may attend Board meetings and take minutes; updates and maintains records and data on Board web pages. Drafts for review, types and/or transcribes highly confidential information regarding a variety of matters, controversial issues and/or projects with District-wide implications; renders confidential assistance to other executives as necessary. OTHER DUTIES May provide administrative coordination of the Program Review process and gathers and prepares associated documentation. Organizes a variety of formal and informal meetings and events including awards ceremonies, tours, receptions, conferences and Foundation fund-raising events. Provides backup for other departments or division office administrative support staff. Orders and replenishes an inventory of office materials and supplies. Represents the division on internal committees and task forces and with external groups and organizations. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Office administrative and management practices and procedures. Advanced principles, practices and techniques used in customer service, public relations and community outreach. Provisions of the Brown Act and the Public Records Act. Bookkeeping and elementary accounting practices and procedures. Department services, program goals, objectives, policies, procedures and practices. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting systems operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Basic research methods and statistical analysis techniques. Applicable sections of the California Education Code and other applicable laws. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Type accurately at a speed necessary to meet the requirements of the position. Represent the District effectively in dealing with students, District leadership, community groups, and elected officials. Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited community college with an associate degree, and at least four years of progressively responsible executive or administrative support experience, preferably in an academic environment; or an equivalent combination of training and experience. A bachelor's degree is highly desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified candidates will be referred to the hiring manager. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
State of Missouri
Jefferson City, Missouri, United States
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. This position will be in the Division of Administrative Support at the Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri. Provide administrative support to division team members as necessary, including scheduling meetings, making travel arrangements, finalizing correspondence, ensuring timely approval of grants and other signature authority duties as delegated by the department director. Coordinate the department policy review process ensuring appropriate reviews have been conducted, the final document is posted on the intranet and sent to all department team members. Coordinate, review, and edit department-wide outside agency report requests and submit to appropriate entities. Compose, proofread, and prepare memorandums. May research and prepare information. Submit Active Directory requests for new division team members. Create and update division forms, ensuring final versions are posted on the intranet. Initiate and coordinate the onboarding and offboarding of department operations team members and unclassified positions, including requests to fill, scheduling interviews, requests to hire and offboarding activities. Supervise, mentor, and coach one team member. Coordinate, track and review team members’ professional dues and memberships, including their annual training plans. Manage supplies for the office - making sure adequate supplies are available and ordering additional items as requested. Manage multipurpose purchasing card in accordance with state guidelines and policies. Serve as back up to the administrative support professional to prepare and submit department operations invoices for payment through PayPoint. Other duties as assigned. To be successful in this position, a candidate will need the following skills: Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Ability to operate in a discreet environment and maintain a certain level of confidentiality. Equivalent to those typically gained by: Four or more years of office or related clerical experience including one year at an advanced level position. Possession of a high school diploma or GED certificate. (Additional education or experience may substitute for the required education or experience) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
Sep 10, 2024
Full Time
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. This position will be in the Division of Administrative Support at the Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri. Provide administrative support to division team members as necessary, including scheduling meetings, making travel arrangements, finalizing correspondence, ensuring timely approval of grants and other signature authority duties as delegated by the department director. Coordinate the department policy review process ensuring appropriate reviews have been conducted, the final document is posted on the intranet and sent to all department team members. Coordinate, review, and edit department-wide outside agency report requests and submit to appropriate entities. Compose, proofread, and prepare memorandums. May research and prepare information. Submit Active Directory requests for new division team members. Create and update division forms, ensuring final versions are posted on the intranet. Initiate and coordinate the onboarding and offboarding of department operations team members and unclassified positions, including requests to fill, scheduling interviews, requests to hire and offboarding activities. Supervise, mentor, and coach one team member. Coordinate, track and review team members’ professional dues and memberships, including their annual training plans. Manage supplies for the office - making sure adequate supplies are available and ordering additional items as requested. Manage multipurpose purchasing card in accordance with state guidelines and policies. Serve as back up to the administrative support professional to prepare and submit department operations invoices for payment through PayPoint. Other duties as assigned. To be successful in this position, a candidate will need the following skills: Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Ability to operate in a discreet environment and maintain a certain level of confidentiality. Equivalent to those typically gained by: Four or more years of office or related clerical experience including one year at an advanced level position. Possession of a high school diploma or GED certificate. (Additional education or experience may substitute for the required education or experience) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
City of Kansas City, MO
Kansas City, Missouri, United States
Full-time position available with the Health Department, Director's Office Division located at 2400 Troost Ave Salary Range: $6,489-$9,734/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. *Telework schedule can be discussed with Director Application Deadline Date: September 27, 2024 Responsibilities The Kansas City Health Department is seeking a driven, efficient, and organized leader with excellent interpersonal skills. Solves problem effectively with excellent communication skills. Oversees the scheduling and prioritization of the Director's meetings. Conducts meetings with potential vendors and partners to assess fit. Ensures the strategic implementation of the Administration's goals and objectives. Coordinates efforts across the department's operations. Qualifications REQUIRES an accredited Bachelor's degree. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Sep 15, 2024
Full Time
Full-time position available with the Health Department, Director's Office Division located at 2400 Troost Ave Salary Range: $6,489-$9,734/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. *Telework schedule can be discussed with Director Application Deadline Date: September 27, 2024 Responsibilities The Kansas City Health Department is seeking a driven, efficient, and organized leader with excellent interpersonal skills. Solves problem effectively with excellent communication skills. Oversees the scheduling and prioritization of the Director's meetings. Conducts meetings with potential vendors and partners to assess fit. Ensures the strategic implementation of the Administration's goals and objectives. Coordinates efforts across the department's operations. Qualifications REQUIRES an accredited Bachelor's degree. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Do you desire to make a meaningful impact in a vibrant and diverse community? The City of Irvine is conducting an open recruitment for a confident, self-motivated, and detail-oriented Administrative Assistant. The Administrative Assistant will coordinate and perform a variety of highly responsible administrative support tasks for the Community Development Department. Specifically, this role assists in the preparation of memos, correspondence, agendas, and meeting minutes; and provides administrative coordination and maintenance of official City documents and records. This role directly supports various hearing bodies as well as a division manager. Your Impact: Directly supports the Planning Commission, Zoning Administrator, and Subdivision Committee hearing bodies as well as the Manager of Planning Services. This support includes preparation of agendas, facilitation of public hearings, taking meeting minutes, and coordination with other commission staff liaisons. Acts as liaison between the division manager, clerical staff, City officials, and the public by screening and referring calls and messages. Manages and maintains calendars, arranges meetings and conferences, and ensures deadlines are met by maintaining a system to inform and remind staff of assignments. Maintains knowledge of overall City and Department/Division organization, responsibilities, and activities; modern office methods such as rules of grammar, spelling, and punctuation; and personnel supervision, training, and performance evaluation principles. Trains other staff, as assigned, and may act as a backup to the Executive Assistant to the Department Director. For additional information please see the Administrative Assistant II job description. Minimum Qualifications: Coursework (Community College) in office practices or related field. Four years of increasingly responsible administrative support experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. May require a valid California driver's license. Best Fit: Outstanding customer service skills, a strong administrative background, and excellent organizational skills. The ability to work in a fast-paced environment, managing multiple deadlines simultaneously, and maintaining constant contact with team members. A professional attitude, characterized by poise and the ability to take direction, provide feedback, and deliver results. The ability to work independently and possess meticulous attention to detail. A proficiency in prioritizing competing deadlines and resolving issues quickly and effectively. The capability to attend evening meetings (e.g., the Planning Commission meets two evenings per month). Your Team The Community Development Department focuses on planning and implementing standards that maintain the City's high quality of life. The department consists of three divisions: Planning Services, Transportation Planning, and Building & Safety. With over 4,500 affordable units in the City and many housing-forward policies, Irvine is considered an affordable housing leader among Orange County governments. The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility , Innovation , Empathy , Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day. The Process The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. Closing Date/Time: 9/20/2024 5:00 PM Pacific
Sep 14, 2024
Full Time
Do you desire to make a meaningful impact in a vibrant and diverse community? The City of Irvine is conducting an open recruitment for a confident, self-motivated, and detail-oriented Administrative Assistant. The Administrative Assistant will coordinate and perform a variety of highly responsible administrative support tasks for the Community Development Department. Specifically, this role assists in the preparation of memos, correspondence, agendas, and meeting minutes; and provides administrative coordination and maintenance of official City documents and records. This role directly supports various hearing bodies as well as a division manager. Your Impact: Directly supports the Planning Commission, Zoning Administrator, and Subdivision Committee hearing bodies as well as the Manager of Planning Services. This support includes preparation of agendas, facilitation of public hearings, taking meeting minutes, and coordination with other commission staff liaisons. Acts as liaison between the division manager, clerical staff, City officials, and the public by screening and referring calls and messages. Manages and maintains calendars, arranges meetings and conferences, and ensures deadlines are met by maintaining a system to inform and remind staff of assignments. Maintains knowledge of overall City and Department/Division organization, responsibilities, and activities; modern office methods such as rules of grammar, spelling, and punctuation; and personnel supervision, training, and performance evaluation principles. Trains other staff, as assigned, and may act as a backup to the Executive Assistant to the Department Director. For additional information please see the Administrative Assistant II job description. Minimum Qualifications: Coursework (Community College) in office practices or related field. Four years of increasingly responsible administrative support experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. May require a valid California driver's license. Best Fit: Outstanding customer service skills, a strong administrative background, and excellent organizational skills. The ability to work in a fast-paced environment, managing multiple deadlines simultaneously, and maintaining constant contact with team members. A professional attitude, characterized by poise and the ability to take direction, provide feedback, and deliver results. The ability to work independently and possess meticulous attention to detail. A proficiency in prioritizing competing deadlines and resolving issues quickly and effectively. The capability to attend evening meetings (e.g., the Planning Commission meets two evenings per month). Your Team The Community Development Department focuses on planning and implementing standards that maintain the City's high quality of life. The department consists of three divisions: Planning Services, Transportation Planning, and Building & Safety. With over 4,500 affordable units in the City and many housing-forward policies, Irvine is considered an affordable housing leader among Orange County governments. The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility , Innovation , Empathy , Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine through embrace of a team-oriented approach by living our values every day. The Process The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. Closing Date/Time: 9/20/2024 5:00 PM Pacific
The Napa Valley Internationally known for its fine wines, exciting restaurants and world-class resorts, is home to approximately 135,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural and open space heritage. Located in the heart of California’s preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley’s strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. From the shores of Lake Berryessa and the peak of Mount Saint Helena to the Calistoga natural springs and the redwood forests of the Mayacamas Mountains, Napa County is a rural, scenic and historically-rich community. Home to the Napa Valley Film Festival, Bottlerock, the Fortinet Pro Golf Tournament, and Auction Napa Valley, Napa County offers many activities to its residents and visitors including fine dining, hiking, mountain biking, kayaking, and wine tasting, among many others. Napa County as an Employer Napa County is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At Napa County, we truly value our employees and are committed to diversity in our family-oriented environment. The Position Under direction of the Director of Health and Human Services Agency (HHSA), the Assistant Director assists in leading, planning, and overseeing the functions and activities of HHSA, including assigned staff and initiatives. The Assistant Director assists the Director in the overall management of day-to-day responsibilities, as well as coordinating, operationalizing, and implementing systems and services that work together cohesively across an integrated super agency. It is anticipated that the Assistant Director will, at minimum, have direct responsibility over internal operations, quality management, compliance and privacy, data system and governance, strategic planning, and organizational development. In addition, the Agency Director must have sufficient knowledge and experience having worked in the programs and services the Agency operates and provides in the areas of Behavioral Health, Public Health, Older Adult Services, Child Welfare Services and Self Sufficiency Services to be able to effectively support the Agency, Director, and the Executive Leadership Team (ELT) in carrying out its increasingly integrated work. The Assistant Director provides broad strategic leadership and detailed tactical and pragmatic work; highly complex support to the Agency Director; serves as a critical member of the ELT; is aligned with the mission, vision and values of HHSA; leads by example in embodying and fostering collaborative management; demonstrates a strong commitment to race equity, inclusion, diversity and belonging; displays organizational acumen; and sets an obviously high standard of professionalism and excellence for themselves and others. This position also coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the Director; and acts as the Director in their absence. This is an “at will” classification To see the full recruitment brochure, click link below: Assistant Director of Health and Human Services Brochure HOW TO APPLY: This position is open until filled. Please apply ASAP for consideration Submit Cover Letter and Resume to: Craig W. Southerland Public Service Search (619) 393-9508 csoutherland@publicservicesearch.com Napa County is an equal employment opportunity employer. Non-Classified - Other
Jul 13, 2024
Full Time
The Napa Valley Internationally known for its fine wines, exciting restaurants and world-class resorts, is home to approximately 135,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural and open space heritage. Located in the heart of California’s preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley’s strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. From the shores of Lake Berryessa and the peak of Mount Saint Helena to the Calistoga natural springs and the redwood forests of the Mayacamas Mountains, Napa County is a rural, scenic and historically-rich community. Home to the Napa Valley Film Festival, Bottlerock, the Fortinet Pro Golf Tournament, and Auction Napa Valley, Napa County offers many activities to its residents and visitors including fine dining, hiking, mountain biking, kayaking, and wine tasting, among many others. Napa County as an Employer Napa County is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At Napa County, we truly value our employees and are committed to diversity in our family-oriented environment. The Position Under direction of the Director of Health and Human Services Agency (HHSA), the Assistant Director assists in leading, planning, and overseeing the functions and activities of HHSA, including assigned staff and initiatives. The Assistant Director assists the Director in the overall management of day-to-day responsibilities, as well as coordinating, operationalizing, and implementing systems and services that work together cohesively across an integrated super agency. It is anticipated that the Assistant Director will, at minimum, have direct responsibility over internal operations, quality management, compliance and privacy, data system and governance, strategic planning, and organizational development. In addition, the Agency Director must have sufficient knowledge and experience having worked in the programs and services the Agency operates and provides in the areas of Behavioral Health, Public Health, Older Adult Services, Child Welfare Services and Self Sufficiency Services to be able to effectively support the Agency, Director, and the Executive Leadership Team (ELT) in carrying out its increasingly integrated work. The Assistant Director provides broad strategic leadership and detailed tactical and pragmatic work; highly complex support to the Agency Director; serves as a critical member of the ELT; is aligned with the mission, vision and values of HHSA; leads by example in embodying and fostering collaborative management; demonstrates a strong commitment to race equity, inclusion, diversity and belonging; displays organizational acumen; and sets an obviously high standard of professionalism and excellence for themselves and others. This position also coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the Director; and acts as the Director in their absence. This is an “at will” classification To see the full recruitment brochure, click link below: Assistant Director of Health and Human Services Brochure HOW TO APPLY: This position is open until filled. Please apply ASAP for consideration Submit Cover Letter and Resume to: Craig W. Southerland Public Service Search (619) 393-9508 csoutherland@publicservicesearch.com Napa County is an equal employment opportunity employer. Non-Classified - Other
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Duties and Responsibilities: Under the direction of the Executive Director, the Assistant Director oversees project management related to collaborative research initiatives and Center projects; assists with identification, solicits, and cultivates donors and donor prospects; writes solicitation proposals and assists in short and long-range strategic planning activities. The Assistant Director reports directly to the Director and supervises Center staff. Qualifications: Bachelor’s Degree in Nutrition, Food Science, or Public Health (or equivalent) with 3 years work experience or Master’s Degree in Nutrition, Food Science, or Public Health (or equivalent). Registered Dietitian (RD/RDN) strongly preferred. Knowledge, Specialized Skills, and Abilities: Experience in leadership and project management. Proven success in fund raising and grant awards. Experience in laboratory management; experimental design; demonstration cooking; and group teaching. Working knowledge of general practices, program, and/or administrative specialty. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing; organize, coordinate and prioritize multiple tasks; work in a busy environment with frequent interruptions; establish and maintain cooperative working relationships with staff, students, faculty, and external contacts. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Varies Based on Hiring Manager Expectations Full Pay range: $31-36 per hour The anticipated hiring range: $31-36 per hour Time Base: Part-Time General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins July 6, 2023 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 20 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Duties and Responsibilities: Under the direction of the Executive Director, the Assistant Director oversees project management related to collaborative research initiatives and Center projects; assists with identification, solicits, and cultivates donors and donor prospects; writes solicitation proposals and assists in short and long-range strategic planning activities. The Assistant Director reports directly to the Director and supervises Center staff. Qualifications: Bachelor’s Degree in Nutrition, Food Science, or Public Health (or equivalent) with 3 years work experience or Master’s Degree in Nutrition, Food Science, or Public Health (or equivalent). Registered Dietitian (RD/RDN) strongly preferred. Knowledge, Specialized Skills, and Abilities: Experience in leadership and project management. Proven success in fund raising and grant awards. Experience in laboratory management; experimental design; demonstration cooking; and group teaching. Working knowledge of general practices, program, and/or administrative specialty. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing; organize, coordinate and prioritize multiple tasks; work in a busy environment with frequent interruptions; establish and maintain cooperative working relationships with staff, students, faculty, and external contacts. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). Schedule: Varies Based on Hiring Manager Expectations Full Pay range: $31-36 per hour The anticipated hiring range: $31-36 per hour Time Base: Part-Time General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins July 6, 2023 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 20 2023 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Associate Director of Residential Education for Safety and Conduct reports directly to the Director of Residential Education and is responsible for professional staff supervision, oversight of front desk management, crisis management, program implementation, and budget planning. The ADRE develops and maintains relationships with faculty, college administration and staff, and representatives from various public agencies and professional organizations. The ADRE supervises four to six full-time professional employees (Assistant Program Coordinators) in performing their job duties as members of the residence hall staff for a residential population of between 7,500-8,200 students. The Associate Director of Residential Education provides oversight for the management of the front desks located in on-campus housing facilities. This includes desk assistant selection and training processes as well as proposing and tracking desk budgets. The ADRE is also responsible for behavioral control and contract enforcement processes which encourage individual student responsibility for behavior within the residence hall community. The ADRE partners in the implementation of the residential conduct process and serves as a Conduct Officer for student disciplinary cases that take place in the residential communities. The ADRE will participate as appropriate in various Residential Education programs and will carry out other duties as assigned by the Executive Director of Residential Education. The ADRE will also participate in the Administrator on-call emergency response rotation for the on-campus residential communities. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Residential Education Office is designated as the University department responsible for planning and administering Residential Education programs and services including those in traditional residence halls and apartment complexes. The Residential Education Office serves to enhance student life and success through a comprehensive living-learning experience that provides academic and personal support, contact with faculty, educational programs, community activities, student leadership development and multicultural learning opportunities. The department is part of the Vice President for Student Affairs and Campus Diversity/Dean of Students sub-division. The Residential Education Office strives to provide safe and supportive on campus living learning communities where diverse students are challenged to develop holistically; as scholars, citizens and leaders. Residential Education staff members are dedicated to providing curricular and cocurricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Residential Education Office, click here . Education and Experience Master’s degree in Higher Education Administration, Counseling, College Student Personnel, or a related field. Five to seven years of progressively responsible experience in a residential education environment. Previous management and supervision of graduate or full-time, professional residence hall staff. Key Qualifications Diversity training; experience working with and supporting the success of diverse student populations in a large urban university setting. Experience working with and understanding of developmental needs of freshmen/first year and sophomore/second-year students. Freshman transition and identity development teaching experience. Experience utilizing and developing on-line training tools. Previous large-scale program development and implementation. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $73,000 - $79,488 annually. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 31, 2024. To receive full consideration, apply by May 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu. Advertised: May 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Position Summary The Associate Director of Residential Education for Safety and Conduct reports directly to the Director of Residential Education and is responsible for professional staff supervision, oversight of front desk management, crisis management, program implementation, and budget planning. The ADRE develops and maintains relationships with faculty, college administration and staff, and representatives from various public agencies and professional organizations. The ADRE supervises four to six full-time professional employees (Assistant Program Coordinators) in performing their job duties as members of the residence hall staff for a residential population of between 7,500-8,200 students. The Associate Director of Residential Education provides oversight for the management of the front desks located in on-campus housing facilities. This includes desk assistant selection and training processes as well as proposing and tracking desk budgets. The ADRE is also responsible for behavioral control and contract enforcement processes which encourage individual student responsibility for behavior within the residence hall community. The ADRE partners in the implementation of the residential conduct process and serves as a Conduct Officer for student disciplinary cases that take place in the residential communities. The ADRE will participate as appropriate in various Residential Education programs and will carry out other duties as assigned by the Executive Director of Residential Education. The ADRE will also participate in the Administrator on-call emergency response rotation for the on-campus residential communities. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Residential Education Office is designated as the University department responsible for planning and administering Residential Education programs and services including those in traditional residence halls and apartment complexes. The Residential Education Office serves to enhance student life and success through a comprehensive living-learning experience that provides academic and personal support, contact with faculty, educational programs, community activities, student leadership development and multicultural learning opportunities. The department is part of the Vice President for Student Affairs and Campus Diversity/Dean of Students sub-division. The Residential Education Office strives to provide safe and supportive on campus living learning communities where diverse students are challenged to develop holistically; as scholars, citizens and leaders. Residential Education staff members are dedicated to providing curricular and cocurricular experiences to develop and enhance residents’ academic success, awareness and appreciation of diversity, and civic responsibility. Residential Education’s values are a set of core beliefs that guide our work with students, colleagues, faculty and other constituents. While contributing to the goals of the University and the Division of Student Affairs and Campus Diversity, staff members of the Residential Education Office strive to: Achieve excellence in all that we do. Address students as unique individuals with multidimensional needs and unlimited potential for personal development. Promote integrity, accountability, responsibility, respect and collaboration. Promote the connectedness between curricular and co-curricular learning. Embrace, celebrate, and educate on issues related to diversity. Develop communities that embrace civic responsibility, life-long learning, and healthy lifestyles. Maintain balance and perspective, serving as sound role models for others. Innovate, evaluate, and refine programs to best meet the needs of the changing student population. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Residential Education Office, click here . Education and Experience Master’s degree in Higher Education Administration, Counseling, College Student Personnel, or a related field. Five to seven years of progressively responsible experience in a residential education environment. Previous management and supervision of graduate or full-time, professional residence hall staff. Key Qualifications Diversity training; experience working with and supporting the success of diverse student populations in a large urban university setting. Experience working with and understanding of developmental needs of freshmen/first year and sophomore/second-year students. Freshman transition and identity development teaching experience. Experience utilizing and developing on-line training tools. Previous large-scale program development and implementation. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $73,000 - $79,488 annually. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 31, 2024. To receive full consideration, apply by May 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu. Advertised: May 10 2024 Pacific Daylight Time Applications close: Closing Date/Time: