Announcement Number: 48764 Open to all qualified persons. Posted 09/10/2024 Close Date: 09/24/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 8 Days 18 Hrs 51 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent will be responsible for processing information for NDOT programs using various software applications/programs. The incumbent will assist with budget planning, reconciliations and reporting. They will also process approved payment vouchers, billing claims and damage billing. Incumbent will assist Program Officer and Professional Staff with budget planning, preparation of budget reporting and documentation as needed. Incumbent will oversee agency programs; DocuSign, SharePoint, Records Retention; others as needed. The incumbent will be knowledgeable of transportation policies as specified in the Transportation Policy Manuel. Also will share the workload of office staff by participating in filing, typing correspondence, distribution, communications (phones), data entry, and public inquiries as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes As part of the hiring process, applicants for positions at the Division of Nevada State Parks may be required to demonstrate the ability to perform job-related tasks. This position has a 25% travel requirement. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 11, 2024
Full Time
Announcement Number: 48764 Open to all qualified persons. Posted 09/10/2024 Close Date: 09/24/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 8 Days 18 Hrs 51 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent will be responsible for processing information for NDOT programs using various software applications/programs. The incumbent will assist with budget planning, reconciliations and reporting. They will also process approved payment vouchers, billing claims and damage billing. Incumbent will assist Program Officer and Professional Staff with budget planning, preparation of budget reporting and documentation as needed. Incumbent will oversee agency programs; DocuSign, SharePoint, Records Retention; others as needed. The incumbent will be knowledgeable of transportation policies as specified in the Transportation Policy Manuel. Also will share the workload of office staff by participating in filing, typing correspondence, distribution, communications (phones), data entry, and public inquiries as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes As part of the hiring process, applicants for positions at the Division of Nevada State Parks may be required to demonstrate the ability to perform job-related tasks. This position has a 25% travel requirement. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Carson City, Nevada, United States
Announcement Number: 2130000580 NEVADA LEGISLATIVE COUNSEL BUREAU STATE PRINTING OFFICE ADMINISTRATIVE ASSISTANT III Printing Estimator Carson City, Nevada Salary up to $67,296 (employee/employer paid retirement plan) The State Printing Office of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant III. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The State Printing Office provides printing services for the Nevada Legislature, the LCB, agencies of the executive branch, the judicial branch and other governmental entities. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the State Printing Office Administrator, the Administrative Assistant III will handle a broad range of responsibilities, including clerical, secretarial and administrative support duties, such as managing communications, organizing files, maintaining records, handling budgets, ordering supplies and analyzing job specifications for printing projects. Responsibilities of the Administrative Assistant III may include, without limitation: • Answering phones and professionally handling inquiries; • Filing documents, maintaining organized filing systems and performing data entry into relevant databases or systems; • Maintaining accurate records and files; • Communicating with clients to understand printing needs, providing updates on job status and resolving any concerns; • Estimating the time, materials and most cost-effective option for production of jobs and bid proposals; • Referring to previous records of similar productions, as well as reviewing and comparing final production costs with the original analysis and bid; • Purchasing products as required for production of jobs and maintaining stock levels of printing materials; • Receiving, sorting and delivering incoming mail and packages; • Operating office equipment, including copy machines, computers, calculators, facsimile machines, printers and other necessary equipment; and • Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant III will be selected with special preference given to the candidate's training, experience and aptitude in the field of office administration. A qualified candidate must have: (1) a high school diploma/GED; (2) at least 2 years of experience in printing and estimating; and (3) at least 2 years of relevant work experience, which may include experience as a secretary or administrative assistant, or at least 1 year of experience as an Administrative Assistant II in state service, or an equivalent combination of education and experience. The ideal candidate will demonstrate: • Knowledge of imposition layout, basic graphic design, press speeds, equipment specifications, and material sizes and options best suited for each print job; • Strong organizational skills, attention to detail and the ability to effectively multitask; • Strong mathematical, grammar and spelling skills; • The ability to work independently with little or no additional training; • Reliability, self-motivation, organization, flexibility and adaptability; • Proficiency in word processing, spreadsheet and database applications; • The ability to operate office equipment, such as phones, copy machines and computers; • The capability to prioritize tasks, meet deadlines and work efficiently under stressful conditions; and • A commitment to maintaining the confidentiality of documents and communications. Salary: The annual salary for this position is based upon a Grade 27, which has a salary range of $46,207 to $67,296 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a typical office environment with shared office space. Overtime may be required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature and other serviced agencies. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to printing@lcb.state.nv.us or by mail to: Legislative Counsel Bureau State Printing Office Attn: Kristi Wood, Administrator 301 S. Stewart Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 07/23/2024) Closing Date/Time: Until recruitment needs are satisfied
Jul 26, 2024
Full Time
Announcement Number: 2130000580 NEVADA LEGISLATIVE COUNSEL BUREAU STATE PRINTING OFFICE ADMINISTRATIVE ASSISTANT III Printing Estimator Carson City, Nevada Salary up to $67,296 (employee/employer paid retirement plan) The State Printing Office of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant III. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The State Printing Office provides printing services for the Nevada Legislature, the LCB, agencies of the executive branch, the judicial branch and other governmental entities. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the State Printing Office Administrator, the Administrative Assistant III will handle a broad range of responsibilities, including clerical, secretarial and administrative support duties, such as managing communications, organizing files, maintaining records, handling budgets, ordering supplies and analyzing job specifications for printing projects. Responsibilities of the Administrative Assistant III may include, without limitation: • Answering phones and professionally handling inquiries; • Filing documents, maintaining organized filing systems and performing data entry into relevant databases or systems; • Maintaining accurate records and files; • Communicating with clients to understand printing needs, providing updates on job status and resolving any concerns; • Estimating the time, materials and most cost-effective option for production of jobs and bid proposals; • Referring to previous records of similar productions, as well as reviewing and comparing final production costs with the original analysis and bid; • Purchasing products as required for production of jobs and maintaining stock levels of printing materials; • Receiving, sorting and delivering incoming mail and packages; • Operating office equipment, including copy machines, computers, calculators, facsimile machines, printers and other necessary equipment; and • Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant III will be selected with special preference given to the candidate's training, experience and aptitude in the field of office administration. A qualified candidate must have: (1) a high school diploma/GED; (2) at least 2 years of experience in printing and estimating; and (3) at least 2 years of relevant work experience, which may include experience as a secretary or administrative assistant, or at least 1 year of experience as an Administrative Assistant II in state service, or an equivalent combination of education and experience. The ideal candidate will demonstrate: • Knowledge of imposition layout, basic graphic design, press speeds, equipment specifications, and material sizes and options best suited for each print job; • Strong organizational skills, attention to detail and the ability to effectively multitask; • Strong mathematical, grammar and spelling skills; • The ability to work independently with little or no additional training; • Reliability, self-motivation, organization, flexibility and adaptability; • Proficiency in word processing, spreadsheet and database applications; • The ability to operate office equipment, such as phones, copy machines and computers; • The capability to prioritize tasks, meet deadlines and work efficiently under stressful conditions; and • A commitment to maintaining the confidentiality of documents and communications. Salary: The annual salary for this position is based upon a Grade 27, which has a salary range of $46,207 to $67,296 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a typical office environment with shared office space. Overtime may be required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature and other serviced agencies. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to printing@lcb.state.nv.us or by mail to: Legislative Counsel Bureau State Printing Office Attn: Kristi Wood, Administrator 301 S. Stewart Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 07/23/2024) Closing Date/Time: Until recruitment needs are satisfied
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Psychology Department Administrative Assistant Classification Administrative Assistant II AutoReqId 540864 Department Psychology Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $ 3,505 - $ 5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,868 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Psychology Department Administrative Assistant (Administrative Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Orders textbooks and desk copies for faculty, provides clerical support with the Student Opinion Questionnaire evaluation process. Under supervision, the Administrative Support Assistant may also assist with directing work to the office student assistants. Assists with the logistics of meetings and events for the Psychology Department including Commencement and Psychology Day. Under general supervision, prepares travel documents for authorization and reimbursement. Under direct supervision provides assistance with budget input or expense tracking. Accesses student information for verification purposes and for student enrollment updates, registration permit holds, and releases. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency using a PC and Microsoft Office software including Word, Excel, Outlook, and PowerPoint. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Psychology Department Administrative Assistant Classification Administrative Assistant II AutoReqId 540864 Department Psychology Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $ 3,505 - $ 5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,868 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Psychology Department Administrative Assistant (Administrative Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Orders textbooks and desk copies for faculty, provides clerical support with the Student Opinion Questionnaire evaluation process. Under supervision, the Administrative Support Assistant may also assist with directing work to the office student assistants. Assists with the logistics of meetings and events for the Psychology Department including Commencement and Psychology Day. Under general supervision, prepares travel documents for authorization and reimbursement. Under direct supervision provides assistance with budget input or expense tracking. Accesses student information for verification purposes and for student enrollment updates, registration permit holds, and releases. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency using a PC and Microsoft Office software including Word, Excel, Outlook, and PowerPoint. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Deparment Administrative Assistant (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,680 - $3,864 per month Full CSU Classification Salary Range: $3,680 - $5,783 per month This is a part-time/full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the supervision of the department chair, the primary purpose of this position is to provide administrative support to the department chair, 10 full-time faculty, 15 part-time faculty and perform ongoing coordination and supervision of one ASA II support staff person in the Physical Therapy Department. The Administrative Support Coordinator I is expected to use general office equipment and office support technology and systems, including word processing, spreadsheets, and use of online system to enter data and generate reports. Key Qualifications Independently handle multiple work unit priorities and projects Apply independently a wide variety of policies and procedures where specific guidelines may not exist Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Draft and compose correspondence and standard reports Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Deadline & Application Instructions Applications received by July 12, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 12 2024 Pacific Daylight Time Closing Date/Time:
Jun 27, 2024
Deparment Administrative Assistant (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,680 - $3,864 per month Full CSU Classification Salary Range: $3,680 - $5,783 per month This is a part-time/full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the supervision of the department chair, the primary purpose of this position is to provide administrative support to the department chair, 10 full-time faculty, 15 part-time faculty and perform ongoing coordination and supervision of one ASA II support staff person in the Physical Therapy Department. The Administrative Support Coordinator I is expected to use general office equipment and office support technology and systems, including word processing, spreadsheets, and use of online system to enter data and generate reports. Key Qualifications Independently handle multiple work unit priorities and projects Apply independently a wide variety of policies and procedures where specific guidelines may not exist Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Draft and compose correspondence and standard reports Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Deadline & Application Instructions Applications received by July 12, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 12 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537905; 4/12/2024 ADMINISTRATIVE ASSISTANT Administrative Support Coordinator II Athletics Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $5,033/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : This position involves supervising the Division of Intercollegiate Athletics and providing administrative support to the Athletic Director. Responsibilities include managing office operations, coordinating with various stakeholders, supporting senior leadership, organizing special projects and events, handling HR tasks, ensuring compliance with deadlines, managing evaluations for head coaches, overseeing payroll, and acting as a resource for operational manual changes. Additionally, the job involves providing office support by managing the Executive Director's daily tasks, handling appointments, meetings, events, correspondence, travel arrangements, and maintaining confidential information. Required Qualifications & Experience : Several years of related office work experience. The incumbent should have fully functional knowledge of and skill in standard office procedures and practices and an ability to understand and operate in various organizational structures. Additionally, the incumbent must have a thorough knowledge of English grammar, spelling, and punctuation and clearly communicate orally and in writing. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 537905; 4/12/2024 ADMINISTRATIVE ASSISTANT Administrative Support Coordinator II Athletics Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $5,033/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : This position involves supervising the Division of Intercollegiate Athletics and providing administrative support to the Athletic Director. Responsibilities include managing office operations, coordinating with various stakeholders, supporting senior leadership, organizing special projects and events, handling HR tasks, ensuring compliance with deadlines, managing evaluations for head coaches, overseeing payroll, and acting as a resource for operational manual changes. Additionally, the job involves providing office support by managing the Executive Director's daily tasks, handling appointments, meetings, events, correspondence, travel arrangements, and maintaining confidential information. Required Qualifications & Experience : Several years of related office work experience. The incumbent should have fully functional knowledge of and skill in standard office procedures and practices and an ability to understand and operate in various organizational structures. Additionally, the incumbent must have a thorough knowledge of English grammar, spelling, and punctuation and clearly communicate orally and in writing. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, LECS Classification Title: ASC I Posting Details Priority Application Deadline: Monday, July 1st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Law Enforcement Candidate Scholars’ (LECS) program students, faculty, and partners, including law enforcement and community partners. The full range of work activities includes maintaining the day-to-day operations of the LECS program and acting as the first point of contact for prospective students, students and community members. LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour, 1000 hours maximum per year CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 20 hours per week Department Information LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. https://www.csus.edu/college/health-human-services/criminal-justice/law-enforcement-candidate-scholars.html Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to effectively draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 13. Highly personable demeanor and ability to communicate clearly and effectively with others. 14. Eagerness to work both independently and as part of a small, nimble, diverse team 15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 16. Degree or course work in business, marketing or criminal justice preferred. 17. Experience working in an institution of higher education. 18. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 19. Experience working with students from various ethnic and socioeconomic backgrounds, including underserved students. 20. Knowledge of local, state, and federal criminal justice systems and public safety agencies. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Administrative Assistant, LECS Classification Title: ASC I Posting Details Priority Application Deadline: Monday, July 1st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Law Enforcement Candidate Scholars’ (LECS) program students, faculty, and partners, including law enforcement and community partners. The full range of work activities includes maintaining the day-to-day operations of the LECS program and acting as the first point of contact for prospective students, students and community members. LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour, 1000 hours maximum per year CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 20 hours per week Department Information LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. https://www.csus.edu/college/health-human-services/criminal-justice/law-enforcement-candidate-scholars.html Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to effectively draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 13. Highly personable demeanor and ability to communicate clearly and effectively with others. 14. Eagerness to work both independently and as part of a small, nimble, diverse team 15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 16. Degree or course work in business, marketing or criminal justice preferred. 17. Experience working in an institution of higher education. 18. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 19. Experience working with students from various ethnic and socioeconomic backgrounds, including underserved students. 20. Knowledge of local, state, and federal criminal justice systems and public safety agencies. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview Under the general supervision of the Dean of Academic Advising and Academic Programs, the person in this role will have a wide range of administrative responsibilities to support the Office of Academic Advising and the Office of Academic Programs. This includes serving as one of the primary office contacts, providing general information about university services and programs, and responding to general inquiries. The incumbent will also be responsible for operational support and administration of the Program Review and Assessment process, including tracking and reporting current and past reviews. All job functions must comply with the Family Educational Rights and Privacy Act (FERPA). This position will work closely with the unit Budget Analyst, Senior Strategic Specialist, and Academic Advising Director and Advisors. Additionally, the person in this role may also respond to basic advising inquiries. Position Summary Administrative Assistant (Administrative Support Assistant II) This is a full time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary: $3,505 per month CSU Classification Salary Range: $3,505 - $5,159 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on August 11, 2024. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 25, 2024
Job Overview Under the general supervision of the Dean of Academic Advising and Academic Programs, the person in this role will have a wide range of administrative responsibilities to support the Office of Academic Advising and the Office of Academic Programs. This includes serving as one of the primary office contacts, providing general information about university services and programs, and responding to general inquiries. The incumbent will also be responsible for operational support and administration of the Program Review and Assessment process, including tracking and reporting current and past reviews. All job functions must comply with the Family Educational Rights and Privacy Act (FERPA). This position will work closely with the unit Budget Analyst, Senior Strategic Specialist, and Academic Advising Director and Advisors. Additionally, the person in this role may also respond to basic advising inquiries. Position Summary Administrative Assistant (Administrative Support Assistant II) This is a full time, temporary, non-exempt position ending on or before one year from date of hire. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary: $3,505 per month CSU Classification Salary Range: $3,505 - $5,159 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on August 11, 2024. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CHARLESTON COUNTY, SC
North Charleston, South Carolina, United States
Description The CFO, Finance, and Budget departments have consolidated their administrative support functions into one position, and we are currently seeking someone with exceptional skills to take the helm. We owe our success to people and processes and the person in this position must be that supportive force for these departments. The Administrative Assistant performs as the first point of contact for the CFO, Finance, and Budget departments. The person in this position reports to the directors and will provide administrative support to the staff as necessary. The ideal candidate will be a problem solver who has excellent communication skills , an impeccable attention for detail , and the ability to foster a great team environment . It is critical that the person in this position maintain the hours of 8:30am to 5pm, Monday through Friday since the CFO, Finance, and Budget departments are accessible during this time. The candidate must have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage schedules, and meet deadlines is essential to the position. Having a solid ethical framework and understanding of confidentiality, as well as demonstrated integrity, accountability, and a strong work ethic in prior work experience is highly preferred. HOURLY RANGE: $21.66 - $28.36 APPLICATION REVIEW BEGINS IMMEDIATELY - OPEN UNTIL FILLED Duties and Responsibilities Responsibilities include but are not limited to: Providing front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Reviewing accounting data for accuracy, and working with external auditors in the preparation of year-end accounting schedules and reports Checking accounts payable and cash receipt batch reports for accuracy, and scanning, faxing, cataloging, and copying of departmental documents Performing bi-weekly timesheet data entry and review for the 3 departments Providing administrative support to senior leaders, including managing calendars, email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Planning, organizing, and scheduling meetings and special events for the office Maintaining filing and scanning system Ordering and overseeing office supplies Minimum Qualifications Minimum Qualifications: This position requires a high school diploma or GED supplemented with three (3) to five (5) years general office experience (see below). An Associate Degree in Business Administration or Accounting is preferred. Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work may be considered Knowledge, Skills and Abilities General Office Experience: accounting/bookkeeping skills to include bank reconciliations being detailed oriented with good analytical skills highly skilled in Microsoft Word, Excel, Outlook, and Adobe being able to write, speak and interact clearly and professionally being extremely organized with strong multi-tasking and time-management skills demonstrating the ability to handle sensitive information with the highest degree of integrity and confidentiality possessing the ability to work with effectively and efficiently with little to no supervision This position is considered essential in relation to the County’s Emergency Operations function and must be available and able to work during an emergency. Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to: Health, Dental, Vision and Life Insurance Optional Life and Disability Insurance Optional Medical and Dependent Care Spending Accounts Annual and Sick Leave Fourteen (14) recognized Holidays South Carolina Retirement System (SCRS) State Retirement Plan Police Officers Retirement System (PORS - as applicable) Optional Deferred Compensation Program Longevity and Merit Pay Increases Optional Federal Credit Union Membership Leadership, Professional and Skill Development Training Employee Assistance Program Employee Well-being Program For more information, visit our benefits page .
Aug 17, 2024
Full Time
Description The CFO, Finance, and Budget departments have consolidated their administrative support functions into one position, and we are currently seeking someone with exceptional skills to take the helm. We owe our success to people and processes and the person in this position must be that supportive force for these departments. The Administrative Assistant performs as the first point of contact for the CFO, Finance, and Budget departments. The person in this position reports to the directors and will provide administrative support to the staff as necessary. The ideal candidate will be a problem solver who has excellent communication skills , an impeccable attention for detail , and the ability to foster a great team environment . It is critical that the person in this position maintain the hours of 8:30am to 5pm, Monday through Friday since the CFO, Finance, and Budget departments are accessible during this time. The candidate must have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage schedules, and meet deadlines is essential to the position. Having a solid ethical framework and understanding of confidentiality, as well as demonstrated integrity, accountability, and a strong work ethic in prior work experience is highly preferred. HOURLY RANGE: $21.66 - $28.36 APPLICATION REVIEW BEGINS IMMEDIATELY - OPEN UNTIL FILLED Duties and Responsibilities Responsibilities include but are not limited to: Providing front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Reviewing accounting data for accuracy, and working with external auditors in the preparation of year-end accounting schedules and reports Checking accounts payable and cash receipt batch reports for accuracy, and scanning, faxing, cataloging, and copying of departmental documents Performing bi-weekly timesheet data entry and review for the 3 departments Providing administrative support to senior leaders, including managing calendars, email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Planning, organizing, and scheduling meetings and special events for the office Maintaining filing and scanning system Ordering and overseeing office supplies Minimum Qualifications Minimum Qualifications: This position requires a high school diploma or GED supplemented with three (3) to five (5) years general office experience (see below). An Associate Degree in Business Administration or Accounting is preferred. Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work may be considered Knowledge, Skills and Abilities General Office Experience: accounting/bookkeeping skills to include bank reconciliations being detailed oriented with good analytical skills highly skilled in Microsoft Word, Excel, Outlook, and Adobe being able to write, speak and interact clearly and professionally being extremely organized with strong multi-tasking and time-management skills demonstrating the ability to handle sensitive information with the highest degree of integrity and confidentiality possessing the ability to work with effectively and efficiently with little to no supervision This position is considered essential in relation to the County’s Emergency Operations function and must be available and able to work during an emergency. Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to: Health, Dental, Vision and Life Insurance Optional Life and Disability Insurance Optional Medical and Dependent Care Spending Accounts Annual and Sick Leave Fourteen (14) recognized Holidays South Carolina Retirement System (SCRS) State Retirement Plan Police Officers Retirement System (PORS - as applicable) Optional Deferred Compensation Program Longevity and Merit Pay Increases Optional Federal Credit Union Membership Leadership, Professional and Skill Development Training Employee Assistance Program Employee Well-being Program For more information, visit our benefits page .
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Scottsdale, Arizona
Scottsdale, Arizona, United States
Introduction This Administrative Assistant Sr. position is in the IT department and performs a wide variety of duties involving maintaining enterprise communications accounts, research/ problem solving/ analytics, database maintenance, accounts payable, accounting reconciliation and monthly journal entries and activating cell phones and iPhones. This individual is responsible for hardware inventory verification and updates and will also be back up for purchase requisitions on technology purchases. Standard office duties include answering doors and telephones, purchasing office supplies, travel and training and web site updates. Anticipated starting salary may be up to mid-point depending on candidate's experience and internal equity. The midpoint of this range is $31.63. Minimum Qualifications Education and Experience A High School diploma or General Educational Development (GED) is required. Four years in an administrative support position to include customer service / public contact experience. Preferred: some college coursework. Licensing, Certifications and Other Requirements Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work. Other pertinent licenses and/or certifications may be required for some positions depending on department/section assignment. Essential Functions Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following: All Assignments: Coordinates completion of technical and administrative reports, and other management related reports. Administers and manages professional and non-professional services contracts. Coordinates day-to-day business operations for office including serving as first point of contact for customers by phone and in-person. Ensures timely documentation and imposed deadlines are met. Provides quality customer service in the course of professional duties and responsibilities. Manages projects, planning processes and provides information and assistance as required. Operates a computer and utilizes relevant business software applications and applicable databases. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Lifts and carries materials weighing up to 30 pounds. Travel to/from meetings and various locations. Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale . Benefits Highlights: The City of Scottsdale offers a comprehensive benefits package including: 12 Paid Holidays, which includes 1 Floating Holiday Vacation Accrual; starts at 10.3 hours/month Sick Leave Accrual; 8 hours/month Medical (which includes behavioral health coverage), Dental and Vision Benefits City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance Tuition Reimbursement; $2,500/year Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit Supplemental Retirement Plans through Nationwide; 457 Pet Insurance Bilingual pay compensation Please visit the Human Resources and Benefits Information page for more information. The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice. PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience. Selection Process: The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process. Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include: Fingerprinting search of the national FBI Database Criminal Background screening EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Closing Date/Time: 9/17/2024 11:59 PM Arizona
Sep 12, 2024
Full Time
Introduction This Administrative Assistant Sr. position is in the IT department and performs a wide variety of duties involving maintaining enterprise communications accounts, research/ problem solving/ analytics, database maintenance, accounts payable, accounting reconciliation and monthly journal entries and activating cell phones and iPhones. This individual is responsible for hardware inventory verification and updates and will also be back up for purchase requisitions on technology purchases. Standard office duties include answering doors and telephones, purchasing office supplies, travel and training and web site updates. Anticipated starting salary may be up to mid-point depending on candidate's experience and internal equity. The midpoint of this range is $31.63. Minimum Qualifications Education and Experience A High School diploma or General Educational Development (GED) is required. Four years in an administrative support position to include customer service / public contact experience. Preferred: some college coursework. Licensing, Certifications and Other Requirements Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work. Other pertinent licenses and/or certifications may be required for some positions depending on department/section assignment. Essential Functions Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following: All Assignments: Coordinates completion of technical and administrative reports, and other management related reports. Administers and manages professional and non-professional services contracts. Coordinates day-to-day business operations for office including serving as first point of contact for customers by phone and in-person. Ensures timely documentation and imposed deadlines are met. Provides quality customer service in the course of professional duties and responsibilities. Manages projects, planning processes and provides information and assistance as required. Operates a computer and utilizes relevant business software applications and applicable databases. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Lifts and carries materials weighing up to 30 pounds. Travel to/from meetings and various locations. Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale . Benefits Highlights: The City of Scottsdale offers a comprehensive benefits package including: 12 Paid Holidays, which includes 1 Floating Holiday Vacation Accrual; starts at 10.3 hours/month Sick Leave Accrual; 8 hours/month Medical (which includes behavioral health coverage), Dental and Vision Benefits City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance Tuition Reimbursement; $2,500/year Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit Supplemental Retirement Plans through Nationwide; 457 Pet Insurance Bilingual pay compensation Please visit the Human Resources and Benefits Information page for more information. The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice. PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience. Selection Process: The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state "See Resume" in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process. Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include: Fingerprinting search of the national FBI Database Criminal Background screening EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Closing Date/Time: 9/17/2024 11:59 PM Arizona
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Range: $35,350 - $44,241 General Description and Classification Standards Responsible, courteous, and organized individual who sought to greet clients in person and over the phone while performing general office work and various administrative support functions. Organizational solid/multi-task skills are an asset. This individual should possess a responsible work ethic and be sensitive to confidential matters related to staff/vendor/resident matters. Provides varied and advanced administrative and support services to the Department of Grants and Community Development. Prepares, reviews, distributes, and files routine correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes-plans and coordinates meetings within the office or across departments. Carries out special administrative or office operations projects; as needed, serves on interdepartmental teams for process improvement or other tasks. Answers call and respond to general phone, email, or written inquiries. Maintains department records and files. Supervision Received Reports to the Administrative Support Lead Minimum Qualifications - Education and Experience Associates degree in secretarial science or related field OR Three years of secretarial, clerical, or general administrative and supervisory experience Preferred Education & Experience 3-5 years of experience as an Administrative Assistant, Office Manager, or equivalent Licensures and Certifications None required Essential Capabilities and Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with the job Closing Date/Time: 2024-11-28
Aug 14, 2024
Full Time
Posting Open Until Filled Salary Range: $35,350 - $44,241 General Description and Classification Standards Responsible, courteous, and organized individual who sought to greet clients in person and over the phone while performing general office work and various administrative support functions. Organizational solid/multi-task skills are an asset. This individual should possess a responsible work ethic and be sensitive to confidential matters related to staff/vendor/resident matters. Provides varied and advanced administrative and support services to the Department of Grants and Community Development. Prepares, reviews, distributes, and files routine correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes-plans and coordinates meetings within the office or across departments. Carries out special administrative or office operations projects; as needed, serves on interdepartmental teams for process improvement or other tasks. Answers call and respond to general phone, email, or written inquiries. Maintains department records and files. Supervision Received Reports to the Administrative Support Lead Minimum Qualifications - Education and Experience Associates degree in secretarial science or related field OR Three years of secretarial, clerical, or general administrative and supervisory experience Preferred Education & Experience 3-5 years of experience as an Administrative Assistant, Office Manager, or equivalent Licensures and Certifications None required Essential Capabilities and Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with the job Closing Date/Time: 2024-11-28
CITY OF SAN JOSE
San Jose, California, United States
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about San José. About the Department The Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San José. The Office is seeking a motivated individual with the ability to work independently and also in a team environment. Position Duties This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills. These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; performing office filing; and organizing and maintaining a wide variety of information and materials in support of attorneys. The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law. Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Microsoft Windows environment. The selection process will include an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions . Only those candidates whose backgrounds best match the position will be forwarded to the interview phase. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Minimum Qualifications Education and Experience - Legal Administrative Assistant II Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Other Qualifications Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits page for detailed information on coverage, cost, and dependent coverage. For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website . You will be able to view information based on different Sworn/Federated job classification. In additional to the benefits above, there is an additional perks site to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership. Closing Date/Time: 10/18/2024 11:59 PM Pacific
Sep 10, 2024
Full Time
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about San José. About the Department The Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San José. The Office is seeking a motivated individual with the ability to work independently and also in a team environment. Position Duties This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills. These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; performing office filing; and organizing and maintaining a wide variety of information and materials in support of attorneys. The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law. Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Microsoft Windows environment. The selection process will include an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions . Only those candidates whose backgrounds best match the position will be forwarded to the interview phase. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Minimum Qualifications Education and Experience - Legal Administrative Assistant II Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Other Qualifications Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits page for detailed information on coverage, cost, and dependent coverage. For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website . You will be able to view information based on different Sworn/Federated job classification. In additional to the benefits above, there is an additional perks site to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership. Closing Date/Time: 10/18/2024 11:59 PM Pacific
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 542361; 8/22/2024 ADMINISTRATIVE ASSISTANT/RECEPTIONIST Administrative Support Assistant II Office of the President Salary Range: $3,680 - $5,417/Monthly (Budgeted Hiring Salary Range $3,680 - $4,166/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Assistant to the President, the Administrative Support Assistant will primarily serve as the front-desk receptionist and will provide general office and administrative/clerical support for the Office of the President. Additional functions of the role include standard clerical and administrative tasks such as preparing and drafting correspondence, maintaining standard and electronic records and files, arranging meetings and events, assisting with travel requests and expense reports, ordering of office supplies, troubleshooting office technology problems and systems, and maintaining assigned Outlook calendars, schedules, and appointments. Required Qualifications & Experience : Two years of customer service and/or general office clerical work experience or equivalent combination of education and experience. The incumbent must have effective verbal, listening and written communications skills; fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; present a poised, professional, mature presence, exercise sound judgment, and have strong interpersonal skills; and excellent interpersonal skills. The incumbent must have proficiency using Microsoft Word, Excel, and Outlook. The incumbent must have the ability to work with frequent interruptions and maintain composure; respond to unexpected situations quickly with good judgment and with a calm and professional demeanor; perform basic mathematical calculations; work in a team environment; and to work accurately with attention to detail and discretion in handling highly confidential material. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience in higher education. Well-developed computer skills are essential. Prior experience in a customer service support role. Closing Date : Review of applications will begin on September 5, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 23, 2024
As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply. Job No: 542361; 8/22/2024 ADMINISTRATIVE ASSISTANT/RECEPTIONIST Administrative Support Assistant II Office of the President Salary Range: $3,680 - $5,417/Monthly (Budgeted Hiring Salary Range $3,680 - $4,166/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Assistant to the President, the Administrative Support Assistant will primarily serve as the front-desk receptionist and will provide general office and administrative/clerical support for the Office of the President. Additional functions of the role include standard clerical and administrative tasks such as preparing and drafting correspondence, maintaining standard and electronic records and files, arranging meetings and events, assisting with travel requests and expense reports, ordering of office supplies, troubleshooting office technology problems and systems, and maintaining assigned Outlook calendars, schedules, and appointments. Required Qualifications & Experience : Two years of customer service and/or general office clerical work experience or equivalent combination of education and experience. The incumbent must have effective verbal, listening and written communications skills; fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; present a poised, professional, mature presence, exercise sound judgment, and have strong interpersonal skills; and excellent interpersonal skills. The incumbent must have proficiency using Microsoft Word, Excel, and Outlook. The incumbent must have the ability to work with frequent interruptions and maintain composure; respond to unexpected situations quickly with good judgment and with a calm and professional demeanor; perform basic mathematical calculations; work in a team environment; and to work accurately with attention to detail and discretion in handling highly confidential material. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience in higher education. Well-developed computer skills are essential. Prior experience in a customer service support role. Closing Date : Review of applications will begin on September 5, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale's City Manager's Office is currently seeking a dedicated and highly organized Senior Administrative Assistant to join our dynamic team to assist with the City’s Homeless Initiatives within the Neighbor Support Division. This integral role will primarily focus on managing a diverse range of responsibilities and assisting the team in the various programs established to assist homeless individuals. The incumbent will be responsible for assisting in the management of community court, while also serving as a vital liaison for the City’s response to House Bill 1365. Moreover, this position will entail organization and communication skills to ensure participation from various service providers at community court, collecting and sharing program outcomes, as well as staying abreast of updates to the Homeless Initiatives website. The successful candidate will play a crucial role in facilitating smooth operations, ensuring compliance, and contributing to the overall success of the Neighbor Support Division. Plans, develops, analyzes, evaluates, advises on, and improves various programs, work methods, and procedures. At the direction of an administrative superior, this employee may analyze and evaluate major segments of programs and, based on research, develop recommendations to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, the employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances. NOTE: The duties of this position will include all of those duties set forth in the official job description. This position will remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation days per calendar year and a monthly expense allowance of $120.00. This position is subject to the approval of the proposed budget. This is a non-classified "at-will" position and is not subject to Civil Service Rules or any collective bargaining agreement. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of programs; determines requirements and scope of necessary study considering objectives and problems to be solved. Assists in the development of objectives and goals; data collection; analyzes and reports on performance metrics may assist on the implementation of recommendations. Communicates effectively in verbal and written formats; makes presentations utilizing charts, slides and other visual support devices. Including updating the Division’s website. Identify programmatic issues, research problems, notifies stakeholders of discrepancies, identifies trends and makes recommendations as needed. May participate in the formulation, preparation and control of the Division budget through the following: Analyzes and reviews financial data in order to develop budget projections; consults with departmental officials regarding funding requests, budget justifications and narratives. Ensures relevant standards, processes and regulations are upheld. At the direction of an administrative superior, schedule and prepare for stakeholder meetings (in person or virtual). Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited four-year college with major coursework in business or public administration, or a closely related field. Possession of a master's degree may be substituted for one (1) year of required work experience. Three (3) or more years of paid, full-time work experience primarily involving one or more of the following: The analysis, planning and development of programs, policies, operations, methods and/or procedures. Additional qualifying work experience may be substituted on a year-for-year basis for the required college education. PREFERENCES: Proven experience in administrative support roles, with a demonstrated track record of managing diverse responsibilities effectively. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. High proficiency in writing clearly and concisely. Proficiency in relevant software and platforms, including MS Office Suite. Knowledge and experience working with vulnerable populations, such as homeless individuals. Ability to work independently and as part of a team, demonstrating a proactive and results-oriented approach to tasks and projects. Prior government work experience. Special Requirements: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Sep 06, 2024
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale's City Manager's Office is currently seeking a dedicated and highly organized Senior Administrative Assistant to join our dynamic team to assist with the City’s Homeless Initiatives within the Neighbor Support Division. This integral role will primarily focus on managing a diverse range of responsibilities and assisting the team in the various programs established to assist homeless individuals. The incumbent will be responsible for assisting in the management of community court, while also serving as a vital liaison for the City’s response to House Bill 1365. Moreover, this position will entail organization and communication skills to ensure participation from various service providers at community court, collecting and sharing program outcomes, as well as staying abreast of updates to the Homeless Initiatives website. The successful candidate will play a crucial role in facilitating smooth operations, ensuring compliance, and contributing to the overall success of the Neighbor Support Division. Plans, develops, analyzes, evaluates, advises on, and improves various programs, work methods, and procedures. At the direction of an administrative superior, this employee may analyze and evaluate major segments of programs and, based on research, develop recommendations to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, the employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances. NOTE: The duties of this position will include all of those duties set forth in the official job description. This position will remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation days per calendar year and a monthly expense allowance of $120.00. This position is subject to the approval of the proposed budget. This is a non-classified "at-will" position and is not subject to Civil Service Rules or any collective bargaining agreement. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of programs; determines requirements and scope of necessary study considering objectives and problems to be solved. Assists in the development of objectives and goals; data collection; analyzes and reports on performance metrics may assist on the implementation of recommendations. Communicates effectively in verbal and written formats; makes presentations utilizing charts, slides and other visual support devices. Including updating the Division’s website. Identify programmatic issues, research problems, notifies stakeholders of discrepancies, identifies trends and makes recommendations as needed. May participate in the formulation, preparation and control of the Division budget through the following: Analyzes and reviews financial data in order to develop budget projections; consults with departmental officials regarding funding requests, budget justifications and narratives. Ensures relevant standards, processes and regulations are upheld. At the direction of an administrative superior, schedule and prepare for stakeholder meetings (in person or virtual). Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited four-year college with major coursework in business or public administration, or a closely related field. Possession of a master's degree may be substituted for one (1) year of required work experience. Three (3) or more years of paid, full-time work experience primarily involving one or more of the following: The analysis, planning and development of programs, policies, operations, methods and/or procedures. Additional qualifying work experience may be substituted on a year-for-year basis for the required college education. PREFERENCES: Proven experience in administrative support roles, with a demonstrated track record of managing diverse responsibilities effectively. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. High proficiency in writing clearly and concisely. Proficiency in relevant software and platforms, including MS Office Suite. Knowledge and experience working with vulnerable populations, such as homeless individuals. Ability to work independently and as part of a team, demonstrating a proactive and results-oriented approach to tasks and projects. Prior government work experience. Special Requirements: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
NORTH DAKOTA OFFICE OF ATTORNEY GENERAL
Bismarck, North Dakota, United States
Summary of Work The Administrative Assistant II provides support services to the Bureau of Criminal Investigation including the following shared responsibilities: Processing concealed weapons licenses. Processing the daily mail which includes entering, querying, and reconciling data. Submitting fingerprint cards. Receiving, processing, and issuing licenses by way of applying both state and federal law relating to firearm possession when issuing/denying. Scanning concealed weapons files. This position is assigned to the Concealed Weapons Unit. Other duties may be assigned or rotated amongst the staff as needed. Must be able and willing to adapt to the needs of this constantly changing unit. The funding for this position will be from the concealed weapon license special fund. In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined benefit retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave. Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program. Minimum Qualifications Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position) Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases Demonstrated ability to communicate tactfully and with emphasis on customer service Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public Ability to maintain a high degree of confidentiality Excellent prioritization, time management, and organizational skills Ability to type/keyboard at a net of 55 wpm Successful completion of the interview process, along with reference checks, and extensive background and criminal record checks. About Team ND "Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary. Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family. Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate. Application Procedures Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships. Application package must be received by 11:59 PM on the closing date listed on the opening. TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers Documents to be submitted: Resume Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications 3 Professional References College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts) The North Dakota Office of Attorney General prohibits candidates from plagiarizing any portion of their employment application and interview process to include responses to questions in which you must provide a narrative and/or verbal response. You must create your own responses originally and not copy or adapt them from other sources. While the North Dakota Office of Attorney General encourages you to create your narratives and interview responses with great care, including correct use of grammar and style, you are prohibited from using any artificial intelligence (AI) or AI-assisted tool, to include but not limited to ChatGPT. Any information you provide during the application and interview process is subject to verification. The North Dakota Office of Attorney General will discontinue your candidacy if we find you have violated this prohibition on use of AI tools in the application and interview process. Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: aeisenbeis@nd.gov ; phone: (701) 328-1256 or TTY: 1-800-366-6888. Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/ Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits Visit North Dakota State government: http://www.nd.gov To learn more about living in North Dakota, visit https://findthegoodlife.com Equal Employment Opportunity The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act. As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10. Closing Date/Time: 9/17/2024
Sep 04, 2024
Full Time
Summary of Work The Administrative Assistant II provides support services to the Bureau of Criminal Investigation including the following shared responsibilities: Processing concealed weapons licenses. Processing the daily mail which includes entering, querying, and reconciling data. Submitting fingerprint cards. Receiving, processing, and issuing licenses by way of applying both state and federal law relating to firearm possession when issuing/denying. Scanning concealed weapons files. This position is assigned to the Concealed Weapons Unit. Other duties may be assigned or rotated amongst the staff as needed. Must be able and willing to adapt to the needs of this constantly changing unit. The funding for this position will be from the concealed weapon license special fund. In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined benefit retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave. Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program. Minimum Qualifications Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position) Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases Demonstrated ability to communicate tactfully and with emphasis on customer service Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public Ability to maintain a high degree of confidentiality Excellent prioritization, time management, and organizational skills Ability to type/keyboard at a net of 55 wpm Successful completion of the interview process, along with reference checks, and extensive background and criminal record checks. About Team ND "Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary. Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family. Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate. Application Procedures Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships. Application package must be received by 11:59 PM on the closing date listed on the opening. TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers Documents to be submitted: Resume Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications 3 Professional References College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts) The North Dakota Office of Attorney General prohibits candidates from plagiarizing any portion of their employment application and interview process to include responses to questions in which you must provide a narrative and/or verbal response. You must create your own responses originally and not copy or adapt them from other sources. While the North Dakota Office of Attorney General encourages you to create your narratives and interview responses with great care, including correct use of grammar and style, you are prohibited from using any artificial intelligence (AI) or AI-assisted tool, to include but not limited to ChatGPT. Any information you provide during the application and interview process is subject to verification. The North Dakota Office of Attorney General will discontinue your candidacy if we find you have violated this prohibition on use of AI tools in the application and interview process. Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: aeisenbeis@nd.gov ; phone: (701) 328-1256 or TTY: 1-800-366-6888. Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/ Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits Visit North Dakota State government: http://www.nd.gov To learn more about living in North Dakota, visit https://findthegoodlife.com Equal Employment Opportunity The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act. As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10. Closing Date/Time: 9/17/2024
BERKELEY SCHOOLS
Berkeley, California, United States
Basic Function and Representative Duties BASIC FUNCTION: Under the direction of the high school or adult school principal, plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school; serve as administrative support to the principal and coordinate communications between administrators, personnel, parents, students and the general public; train, assign and coordinate the work of assigned school personnel. DISTINGUISHING CHARACTERISTICS: The School Administrative Assistant III classification provides primary and complex administrative support to the high school or adult school principal. Incumbents require thorough knowledge of school operations, policies and procedures, and serve in a lead capacity, providing training and guidance to other clerical staff in the office. The School Administrative Assistant II classification provides primary support to an elementary, middle or alternative school principal. Incumbents require thorough knowledge of school operations, policies and procedures and serve as the school office lead. The School Administrative Assistant I classification is the primary administrative support to a certificated administrator at a school and may serve as an office lead REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school; assist in assuring smooth and efficient office operations; coordinate and organize office communications and information • Greet and assist students, parents, staff, and visitors; initiate and receive telephone calls; screen and route calls; take and relay messages; provide general information concerning school operations and activities and related rules, policies and procedures • Assist the Human Resources Department with facilitating site substitute coverage using the automated substitute employee management system; greet and assist substitute employees by providing keys, materials and pertinent information • Train, assign and coordinate the work of assigned school personnel; prepare absentee forms as directed; review work for accuracy, completeness and compliance with established guidelines and procedures • Coordinate, schedule and attend a variety of meetings as assigned; prepare and send out notices of meetings; maintain appointment and activity calendar for the school and the principal; reserve facilities; collect and compile information for meetings, projects and workshops; prepare agendas and take minutes as directed • Participate in scheduling and coordinating various special events and other activities as assigned by the position • Prepare personnel requisitions for position or staffing changes using the District systems and based on information provided by the budget manager; submit personnel requisitions to the budget manager for approval and route to appropriate department for approval and/or processing • Compose correspondence; keyboard, format and process a variety of records and documents related to assigned activities such as letters, lists, memoranda, bulletins, reports, requisitions, flyers, posters, forms, packets or other materials from detailed or rough copy; prepare contracts using fillable form and based on information provided by budget manager; proofread completed assignments • Input a variety of data into computer system; maintain automated records and files; initiate queries and generate a variety of computerized lists, spreadsheets and reports as requested; assure accuracy of input and output data • Compile information and prepare and maintain a variety of records and reports related to school programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; process and review various forms and applications as needed • Receive, open, sort, screen and distribute incoming mail; receive and respond to e-mails; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs • Administer first aid according to established procedures • Operate a variety of office equipment including a calculator, copier, laminator, fax machine, computer and assigned software; operate a two-way radio as assigned • Communicate with staff and outside agencies to exchange information and resolve issues or concerns • Monitor inventory levels of office and school supplies; order, receive and assure adequate inventory levels of office and school supplies; prepare purchase requisitions for supplies and services using District systems and based on information provided by the budget manager; submit purchase requisitions to the budget manager for approval; submit purchase requisitions to the appropriate department for approval and/or processing • Perform other activities in support of the school and office including registering/transferring students, receiving and processing money for fees, maintaining sign in/sign out sheets, and assisting with students sent to the office for health, discipline or other matters as assigned by the position; assist in coordinating events such as graduation/promotion OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment Policies and objectives of assigned programs and activities Record-keeping and report preparation techniques Telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation and vocabulary Business letter and report writing, editing and proofreading Computer and assigned software applications and systems Methods of collecting and organizing data and information Oral and written communication skills Interpersonal skills using tact, patience and professionalism Basic math Basic first aid and CPR techniques ABILITY TO: Plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school Perform clerical and secretarial support duties to relieve the high school or adult school principal of administrative and clerical detail Answer telephones and greet the public courteously Assist in assuring smooth and efficient office operations Interpret, apply and explain applicable laws, codes, rules and regulations Maintain records and prepare reports Keyboard or input data at an acceptable rate of speed Operate a variety of office equipment including a computer and assigned software Understand and follow oral and written directions Establish and maintain cooperative and effective working relationships with others Communicate effectively both orally and in writing Compose correspondence and written materials independently or from oral instructions Complete work with many interruptions Meet schedules and timelines Receive, sort and distribute mail Add, subtract, multiply and divide quickly and accurately Administer basic First aid and CPR as needed Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in business, secretarial science or related field and six years of increasingly responsible secretarial and clerical school office experience involving public contact LICENSES AND OTHER REQUIREMENTS: Valid First Aid and CPR certification issued by an authorized agency preferred Some incumbents in this classification may be required to speak, read and write in a designated second language Working Conditions and Additional Information ENVIRONMENT: Office environment Constant interruptions PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information in person and on the telephone Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist or kneeling to file or retrieve materials HAZARDS: Contact with dissatisfied or abusive individuals Exposure to blood-borne pathogens and infectious diseases Exposure to illness and contagious conditions (e.g. head lice, chicken pox and flu) EXAMINATION INFORMATION: The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Regular, non-management, District employees shall accrue vacation as follows: 1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service. 4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service. 10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service. 15+ Years: Twenty-five (25) working days per year. Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work. Closing Date/Time: 9/30/2024 11:59 PM Pacific
Sep 10, 2024
Basic Function and Representative Duties BASIC FUNCTION: Under the direction of the high school or adult school principal, plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school; serve as administrative support to the principal and coordinate communications between administrators, personnel, parents, students and the general public; train, assign and coordinate the work of assigned school personnel. DISTINGUISHING CHARACTERISTICS: The School Administrative Assistant III classification provides primary and complex administrative support to the high school or adult school principal. Incumbents require thorough knowledge of school operations, policies and procedures, and serve in a lead capacity, providing training and guidance to other clerical staff in the office. The School Administrative Assistant II classification provides primary support to an elementary, middle or alternative school principal. Incumbents require thorough knowledge of school operations, policies and procedures and serve as the school office lead. The School Administrative Assistant I classification is the primary administrative support to a certificated administrator at a school and may serve as an office lead REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school; assist in assuring smooth and efficient office operations; coordinate and organize office communications and information • Greet and assist students, parents, staff, and visitors; initiate and receive telephone calls; screen and route calls; take and relay messages; provide general information concerning school operations and activities and related rules, policies and procedures • Assist the Human Resources Department with facilitating site substitute coverage using the automated substitute employee management system; greet and assist substitute employees by providing keys, materials and pertinent information • Train, assign and coordinate the work of assigned school personnel; prepare absentee forms as directed; review work for accuracy, completeness and compliance with established guidelines and procedures • Coordinate, schedule and attend a variety of meetings as assigned; prepare and send out notices of meetings; maintain appointment and activity calendar for the school and the principal; reserve facilities; collect and compile information for meetings, projects and workshops; prepare agendas and take minutes as directed • Participate in scheduling and coordinating various special events and other activities as assigned by the position • Prepare personnel requisitions for position or staffing changes using the District systems and based on information provided by the budget manager; submit personnel requisitions to the budget manager for approval and route to appropriate department for approval and/or processing • Compose correspondence; keyboard, format and process a variety of records and documents related to assigned activities such as letters, lists, memoranda, bulletins, reports, requisitions, flyers, posters, forms, packets or other materials from detailed or rough copy; prepare contracts using fillable form and based on information provided by budget manager; proofread completed assignments • Input a variety of data into computer system; maintain automated records and files; initiate queries and generate a variety of computerized lists, spreadsheets and reports as requested; assure accuracy of input and output data • Compile information and prepare and maintain a variety of records and reports related to school programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; process and review various forms and applications as needed • Receive, open, sort, screen and distribute incoming mail; receive and respond to e-mails; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs • Administer first aid according to established procedures • Operate a variety of office equipment including a calculator, copier, laminator, fax machine, computer and assigned software; operate a two-way radio as assigned • Communicate with staff and outside agencies to exchange information and resolve issues or concerns • Monitor inventory levels of office and school supplies; order, receive and assure adequate inventory levels of office and school supplies; prepare purchase requisitions for supplies and services using District systems and based on information provided by the budget manager; submit purchase requisitions to the budget manager for approval; submit purchase requisitions to the appropriate department for approval and/or processing • Perform other activities in support of the school and office including registering/transferring students, receiving and processing money for fees, maintaining sign in/sign out sheets, and assisting with students sent to the office for health, discipline or other matters as assigned by the position; assist in coordinating events such as graduation/promotion OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment Policies and objectives of assigned programs and activities Record-keeping and report preparation techniques Telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation and vocabulary Business letter and report writing, editing and proofreading Computer and assigned software applications and systems Methods of collecting and organizing data and information Oral and written communication skills Interpersonal skills using tact, patience and professionalism Basic math Basic first aid and CPR techniques ABILITY TO: Plan, organize and coordinate a wide variety of administrative and other office functions and activities related to the administration of diverse programs and operations at the high school or adult school Perform clerical and secretarial support duties to relieve the high school or adult school principal of administrative and clerical detail Answer telephones and greet the public courteously Assist in assuring smooth and efficient office operations Interpret, apply and explain applicable laws, codes, rules and regulations Maintain records and prepare reports Keyboard or input data at an acceptable rate of speed Operate a variety of office equipment including a computer and assigned software Understand and follow oral and written directions Establish and maintain cooperative and effective working relationships with others Communicate effectively both orally and in writing Compose correspondence and written materials independently or from oral instructions Complete work with many interruptions Meet schedules and timelines Receive, sort and distribute mail Add, subtract, multiply and divide quickly and accurately Administer basic First aid and CPR as needed Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in business, secretarial science or related field and six years of increasingly responsible secretarial and clerical school office experience involving public contact LICENSES AND OTHER REQUIREMENTS: Valid First Aid and CPR certification issued by an authorized agency preferred Some incumbents in this classification may be required to speak, read and write in a designated second language Working Conditions and Additional Information ENVIRONMENT: Office environment Constant interruptions PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information in person and on the telephone Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist or kneeling to file or retrieve materials HAZARDS: Contact with dissatisfied or abusive individuals Exposure to blood-borne pathogens and infectious diseases Exposure to illness and contagious conditions (e.g. head lice, chicken pox and flu) EXAMINATION INFORMATION: The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Regular, non-management, District employees shall accrue vacation as follows: 1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service. 4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service. 10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service. 15+ Years: Twenty-five (25) working days per year. Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work. Closing Date/Time: 9/30/2024 11:59 PM Pacific
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, CAPCR Classification Title: ASC l Posting Details Priority Application Deadline: Sunday, September 15th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $22.29 per hour, 1000 hours maximum CSU Classification Salary Range : $22.29 per hour - $35.03 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 10 to 20 hours per week Department Information The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow’s criminal justice community to make positive decisions. Through a multi-disciplinary curriculum and a faculty with diverse expertise, experiences and perspectives, students are exposed to the theories, applications and ethics related to crime and justice. https://www.csus.edu/college/health-human-services/criminal-justice/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 31, 2024
Working Title: Administrative Assistant, CAPCR Classification Title: ASC l Posting Details Priority Application Deadline: Sunday, September 15th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $22.29 per hour, 1000 hours maximum CSU Classification Salary Range : $22.29 per hour - $35.03 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 10 to 20 hours per week Department Information The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow’s criminal justice community to make positive decisions. Through a multi-disciplinary curriculum and a faculty with diverse expertise, experiences and perspectives, students are exposed to the theories, applications and ethics related to crime and justice. https://www.csus.edu/college/health-human-services/criminal-justice/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Kennewick, WA
Kennewick, WA, United States
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
Aug 30, 2024
Full Time
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Position open until October 10, 2024 Salary Range: $16.99 - $21.26/hr General Job Description and Classification Standards This class coordinates general administrative services within an assigned department. Performs and oversees technical and office administrative duties in support of the assigned Section Head. Serves as a liaison between an assigned department and other administrative and support departments, oversees support operations of large complex and or diverse city departments. Received work methods and assignment results are typically reviewed by a more experienced professional or a manager prior to final action. Minimum Qualifications Education and Experience High school diploma or General Equivalency Diploma (GED) 3-5 years of secretarial, clerical or general administrative experience, or any equivalent combination of training and experience which provides the requisite knowledge, skills and abilities for this job. Preferred Education & Experience Associates degree in business or public administration, or related field and 5 years' of management, public relations, communication, or related experience including 1-3 years of project management experience. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2024-10-11
Sep 11, 2024
Full Time
Position open until October 10, 2024 Salary Range: $16.99 - $21.26/hr General Job Description and Classification Standards This class coordinates general administrative services within an assigned department. Performs and oversees technical and office administrative duties in support of the assigned Section Head. Serves as a liaison between an assigned department and other administrative and support departments, oversees support operations of large complex and or diverse city departments. Received work methods and assignment results are typically reviewed by a more experienced professional or a manager prior to final action. Minimum Qualifications Education and Experience High school diploma or General Equivalency Diploma (GED) 3-5 years of secretarial, clerical or general administrative experience, or any equivalent combination of training and experience which provides the requisite knowledge, skills and abilities for this job. Preferred Education & Experience Associates degree in business or public administration, or related field and 5 years' of management, public relations, communication, or related experience including 1-3 years of project management experience. Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2024-10-11
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Range: $33,422.22 - $40,760.11 Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Transparency, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor’s vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM’s mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions. Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors. Minimum Qualifications - Education and Experience A high school diploma or GED and 1-3 years of progressively responsible secretarial, clerical, or general administrative experience are required. Preferred Education & Experience An associate degree in secretarial science, business/public administration, or a related field and 3-5 years of secretarial, clerical, or general administrative and supervisory experience are preferred. Licensures and Certifications None required. Essential Capabilities and Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully. Must be able to spend long hours at a computer and in an office setting. Closing Date/Time: 2024-09-24
Aug 14, 2024
Full Time
Posting Open Until Filled Salary Range: $33,422.22 - $40,760.11 Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Transparency, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor’s vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM’s mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions. Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors. Minimum Qualifications - Education and Experience A high school diploma or GED and 1-3 years of progressively responsible secretarial, clerical, or general administrative experience are required. Preferred Education & Experience An associate degree in secretarial science, business/public administration, or a related field and 3-5 years of secretarial, clerical, or general administrative and supervisory experience are preferred. Licensures and Certifications None required. Essential Capabilities and Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully. Must be able to spend long hours at a computer and in an office setting. Closing Date/Time: 2024-09-24