Administrative Support Professional - Executive I

Job Location: Jefferson City, MO

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

This is a position that will review documents for completeness and accuracy and procure goods or services within pre-established limits of contracts.

The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.

Why you’ll love this position:

Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us!

What you’ll do:

Directs a variety of support service functions such as: expenditure control; accounting; maintenance of files and records; requisitioning, storage, issuance, and/or local procurement of supplies and equipment; approval of requisitions for payment of operating expenses; selection, placement, and supervision of staff; and operation of a central switchboard and/or duplication and mailing. Assists department heads and other personnel in the preparation of specifications for supplies and equipment; contacts vendors to obtain information on cost, availability, and conformance to specifications.

Purchases items from vendors; contacts vendors to obtain price quotations; and investigates and processes claims for merchandise damaged in transit. Assists in compiling budget information relative to personnel, supplies, office and equipment rentals, repairs, replacement or additions of equipment, and repairs or alterations of buildings and grounds. Processes invoices and contract documents according to internal and departmental policies and procedures. Reviews purchase requests for accuracy and completion; enters purchase requests into fiscal tracking system; and enters purchasing documents into statewide used accounting system. Performs fixed asset management functions, which includes tracking physical inventory, processing documents for procurement and disposal of fixed assets, and preparing reports. Reconciles expenditures in the fiscal tracking system to the statewide accounting system. Reviews, processes, and maintains labor distribution profile requests utilizing available reporting tables. Performs other related work as assigned.

All you need for success:

Minimum Qualifications

• Five or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or closely related areas, including two or more years in a supervisory or semi-technical capacity (at or above the level of an Administrative Support Assistant, Accounts Assistant, or Stores/Warehouse Assistant); and possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

Preferred Qualifications

• Ability to type quickly and accurately
• Ability to lift up to 20 pounds
• Excellent problem-solving and time management skills
• Excellent oral, written and interpersonal communication skills

More reasons to love this position:

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about this position please contact: CD-HR@dss.mo.gov

The State of Missouri is an equal opportunity employer.

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• State of Missouri

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