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Job Description
Sr. Administrative Services Manager
at The City of Fort Worth
Neighborhood Services
Pay Range: $107,610 - $121,646 annual compensation
Job Posting Closing on: Wednesday, August 6, 2025
Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
A Sr. Administrative Services Manager position is available in the City of Fort Worth's Neighborhood Services Department.This position is in the Administration Division and oversees the financial, budget, human resources, purchasing, accounts payable, grants management, fleet, IT and other administrative functions. It also manages the financial and budgetary aspects of the Fort Worth Housing Finance Corporation, and various federal, state and other grant programs. This position reports to an Assistant Director and is an integral member of the department's Senior Management Leadership Team. They lead a section of 10 staff members, including four direct reports.
The preferred candidate will be a dynamic team leader who is adept at analyzing and resolving complex issues, steering process and performance improvements and building trust and collaborative relationships. The ideal candidate will have an in-depth knowledge of the principles and practices of government finance, management, purchasing and budgeting. They should also be exceptionally versed in policies and principles related to human resources.
The mission of the Neighborhood Services department is to strengthen communities by empowering residents with housing, community development, and social services. Through collaborative efforts, we improve the quality of life in our neighborhoods with people-focused programs and strong partnerships.
Minimum Qualifications:
- Master's Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field.
- Four years of increasingly responsible and complex administrative, fiscal, personnel and management experience.
- Two years in a supervisory capacity.
Preferred Qualifications:
- Substantial knowledge and financial experience in the administration of the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), Housing Opportunities for Persons with AIDS (HOPWA), Emergency Solutions Grants Program (ESG) and other federal or state grant programs, including related statutes, regulations, policies and processes.
- Certifications or training specific to government finance, budgeting or accounting.
- Experience developing, monitoring and reporting on general fund and grant budgets, including forecasting and trend analysis, financial audits and needs assessments.
- Experience working in a comparable local government environment.
- Supervisory experience and demonstrated success managing teams to achieve high levels of production, meet tight deadlines, and deliver compliant, quality work products.
- Advanced experience using:
- MS Office including Excel, Word, Powerpoint
- PeopleSoft Human Capital Management and Financial Supply Chain Management
- Questica (or similar budgeting software)
- Quickbooks
- Integrated Disbursement and Information System (IDIS)
- Extensive knowledge and experience in the administration of financial reporting for multifamily affordable housing development partnerships.
- Understanding of human resources functions including payroll, performance management, recruitment and hiring, training, Family Medical Leave Act, etc.
- Excellent written and verbal communication skills.
The Sr. Administrative Services Manager job responsibilities include:
- Provide highly complex administrative and business management support, analyze and resolve complex issues, prepare reports and presentations, and develop and implement various policies and procedures.
- Lead and guide the department's administrative functions, including budget management, procurement and accounts payable, human resources, payroll, equipment/fleet coordination, IT coordination and resources, general ledger and capital project accounting, grants management, capital asset management, revenue accounting, audit, risk management, safety functions, etc.
- Over the financial and budget administration of the City's Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME), Housing Opportunities for Persons with AIDS (HOPWA), Emergency Solutions Grants Program (ESG) and other grant programs, including compliance with federal and state reporting requirements, annual budget preparation, reconciliations of HUD grants with City's Financials, preparation of grant reimbursement requests, monitoring expenses, briefing senior management regarding timeliness, red flags and other concerns, as well as regular consultation and communication with HUD program staff and upper leadership.
- Day-to-day financial and budgetary aspects of the City's blended component unit of the Fort Worth Housing Financial Corporation (FWHFC), including financial components of affordable housing development partnerships, development of annual FWHFC budget, coordination of annual audit, monthly financial statements and reporting requirements.
- Oversee personnel-related functions for the 116 positions of the department. These include but are not limited to overseeing human resources, medical records, payroll, and hiring needs for the Department, as well as providing guidance related to the personnel rules and regulations and other personnel-related polices and processes.
- Prepare financial statements and forecasts, proactively identify and address budget challenges and opportunities, train staff related to financial and budgetary matters, and conduct detailed budget reviews.
Apply Now! Come be part of something special in Fort Worth.
Working Conditions and Physical Demand:
Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.
Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Closing Date/Time: Wednesday, August 6, 2025 -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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