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Job Description
Summary
A Unique Opportunity to Work at the Pace of Progress
The City of Lancaster is seeking a high-capacity, high-integrity Executive Assistant to support the City Manager—a nationally recognized, award-winning city leader known for excellence, mentorship, and impact. This is more than a support role. It’s an opportunity to step into the engine room of a rapidly advancing city and play a vital part in executing big-picture initiatives that shape communities and lives.
We are looking for a C+ level executive assistant—someone who moves fast, operates proactively, communicates flawlessly, and understands how to manage both moments and momentum. The right person will build trust quickly and become a critical right hand to the City Manager—owning the calendar, navigating sensitive priorities, handling city business with diplomacy, and making a measurable difference every day.
Driving Excellence Behind the Scenes
While the full job description outlines the administrative scope, we are especially looking for someone who will:- Command the Calendar - Prioritize key events, board obligations, sacred personal time, and deep work blocks are prioritized without having to be reminded.
- Act with Agency - Renew standing meetings, RSVP to events, and prepare board materials without reminders.
- Handle Business - Complete expense reports, council agenda items, budget amendments, and reimbursements accurately and on time.
- Build Key Relationships - Connect with council, staff, board contacts, and internal leaders to streamline scheduling and communication.
- Own the Details - Know important recurring tasks (like birthday tracking), read and enter budgets, and prepare materials for signature.
- Protect Priorities - Understand what deserves the City Manager’s attention—and what can wait.
- Operate Independently - Respond to scheduling requests within 24-48 hours and anticipate needs before they arise.
How You’ll Lead—and What Success Will Look Like
By the end of your first year, success will look like:- You execute your responsibilities without needing direction.
- You manage the City Manager’s schedule with clarity, empathy, and decisiveness.
- You understand and align tasks to the City Manager’s personal and strategic goals.
- You navigate sensitive communications with diplomacy and professionalism.
- You’ve built trusted connections with council members, boards, and department heads.
- You confidently handle budget tasks, reimbursement forms, and meeting prep.
- You’ve mastered the office’s rhythm—and enhanced its efficiency along the way
Qualifications- Bachelor’s degree preferred (or equivalent experience)
- Minimum 3 years supporting an executive leader or high-level government official
- Proven track record of handling confidential matters with discretion
- Ability to type 55-60 wpm; strong written and verbal communication skills
- Strong knowledge of calendar management, executive correspondence, budget reading/preparation, and expense processing
- Ability to build relationships across departments, boards, and elected offices
- Must have a valid driver’s license
Salary & Benefits- Competitive salary ($66,963.23 - $74,593.89)
- Full benefits including health, dental, vision, retirement, and professional development
- A front-row seat to transformative civic leadership in action
Important Note:
All supplemental questions must be answered completely and thoughtfully. Incomplete responses or unanswered questions may result in your application being disqualified from further consideration. Please take the time to provide your best answers—they are a critical part of the screening process.
The City of Lancaster offer a complete benefits packeage to full-time employees which includes: health care; paid holidays, vacation time, sick leave, retirement, longevity, tuition reimbersemet and more.
To learn more details, vist our benefits page. -
ABOUT THE COMPANY
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City of Lancaster
Show moreHistorical Overview
The first settlement made in the Lancaster community was in September 1844 by Roderick Rawlins. Mr. Rawlins and other members of his party had secured "headrights" from the Republic of Texas. Read on...
Location
Located in the Southwest portion of Dallas County, the City of Lancaster is approximately 15 minutes south of Dallas and is well situated to access the Dallas/Ft. Worth Metroplex, one of the largest and most diverse in the nation. Read on...
Lancaster offers the perfect blend of open farmland, rolling hills, creeks, and woodlands, with home prices ranging from $160,000 to $600,000. Our community features tree-shaded neighborhoods, an excellent public library, a Senior Life Center, and over 600 acres of parks, including a municipal golf course and the Lancaster Visitors Center and State Auxiliary Museum.
Ideally located for commuting within the Dallas/Fort Worth Metroplex, Lancaster provides easy access to major highways and is close to DART light rail, Dallas Love Field, and DFW International Airport. The city also boasts a regional airport and an industrial park with rail access. Educational opportunities abound with nearby campuses of Dallas College, Cedar Valley College, and the University of North Texas at Dallas, while the Lancaster Independent School District (LISD), the first district-wide STEM district in Texas, offers award-winning education.
Lancaster features diverse shopping, dining, and recreational opportunities, including a 100-acre Community Park with a recreation center, indoor aquatic facility, fishing pier, and outdoor athletic facilities, as well as the Bear Creek Nature Preserve. With a vibrant mix of amenities and a strong sense of community, Lancaster is the ideal place to live, work, and play!
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