CAPITAL PROJECTS ADMINISTRATOR

Description

6/5/25 Update: The salary range for this position has been updated to reflect recent changes in accordance with the newly approved MOU salary schedule.
Applications will be accepted on a continuous basis. The first review of applications is scheduled to occur for applications received before 5:00 PM on June 16, 2025 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Capital Projects Administrator with the Public Works Department.

Public Works Department
The Public Works Department delivers a wide range of services to the public as well as other City departments. The Department is responsible for the planning, construction, operation, and maintenance of City-owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, beach facilities, and utilities. Engineering processes and coordinates conditions of approval, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The Water Quality Section inspects, monitors, and administers the storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer-installed infrastructure, landscaping, utility work, and capital improvement projects. The Capital Project Section plans and designs City-funded public improvement projects such as street, sewer, water, and drainage facilities. This program provides construction management services for new public facilities such as parks, recreation centers, fire stations, and beach improvements.

The Position
The Capital Projects Administrator performs professional level construction project management and contract administration work. The ideal candidate has a Bachelor's degree in a related field and experience in the area of contract administration of public projects, familiarity with California Public Works contract law/code, and Public Works standards (Greenbook) for plans and specifications, and is able to work effectively meeting deadlines in reviewing plans, specifications, cost and schedule analysis, and preparing related reports and recommendations.

Examples of Essential Duties

• Administers and facilitates assigned construction projects
• Writes Request-For-Proposals (RFPs) and Request for Council Action (RCAs)
• Evaluates professional service consultant proposals, issues and monitors task orders for various project assignments
• Oversees day-to-day construction administration activities for both City and outside agency projects
• Researches, analyzes data and monitors City’s adherence to government required codes and regulations
• Approves progress payments and other disbursements
• Visits construction sites to ensure compliance with provisions of contracts
• Interfaces with Public Works Inspectors to ensure contractor work is compliant with plans and specifications
• Evaluates and monitors schedules, budgets and estimates
• Authorizes and processes extra-work, time-and-material directives issued to contractors
• Documents, prepares, reviews, and presents justifications for change order requests to Construction Manager for approval
• Negotiates and resolves construction disputes; makes on-site inspections
• Coordinates contract administration activities and maintains communication with stakeholders, including other departments, contractors, and various agencies
• Develops and implements performance measurement reports for monitoring projects
• Performs project risk assessments, mitigation and monitoring to evaluate consequences of changes either in design or construction and advises as appropriate
• Interfaces and coordinates with design for assessing existing utilities during design and their relocation prior to construction
• Interfaces and coordinates with utility companies on capital improvement projects with established underground utility districts
• Represents department at various public outreach and town hall meetings with residents and businesses
• Prepares reimbursement reports for various founding agencies; monitor projects for adherence to Federal and State labor laws
• Reports to work as scheduled and works various hours, including nights and weekends as deemed necessary by manager/supervisor to conform with changing priorities and meet deadlines
• Travels to construction sites and other locations during the course of work

Click here to view full list of essential duties

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Education: A bachelor’s degree from an accredited college or university in construction management or other related field.

Experience: Three (3) years’ professional experience in construction project management or contract administration.

Licenses/Certifications: Possession of a valid California Class C driver's license and an acceptable driving record are required at time of appointment and throughout employment.
Certification as a Professional Construction Manager preferred.
Registration in the State of California as a Professional Engineer desirable.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice Program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Click here to view the full job description

APPLICATION AND SELECTION PROCESS:

• Application Review
• Examination(s) - Applicants who best meet the City's needs will be invited to participate in a virtual oral exam (weighted 100%), to be scheduled once a sufficient number of qualified applications have been received.
• Selection Interview
• Background
• Appointment

The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization".

Closing Date/Time: Continuous

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• City of Huntington Beach

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