City Clerk Admin I - Temp

Job Summary:

The City Clerk Admin I provides administrative support for the City Clerk’s Office in a timely and professional manner. This person works closely with Clerk’s Office employees on special projects, department issues and citizen inquiries. The salary range for this position is $20.66- $27.90 per hour with a hiring range of $20.66 - $24.28, depending on qualifications and experience. This opportunity will be available to applicants until May 27, 2025.

A current resume is required, and a cover letter is preferred.

Department Pitch

Please view our video Working at Loveland to learn more about our exceptional Loveland community and the benefits of working for the City.

Essential Functions:

• Conduct front-line operations for the City Clerk’s Office which includes: promptly and professionally greeting all walk-in customers; answering public and internal inquiries over the phone and in person by supplying information based on departmental procedures and detailed knowledge of department policy; screen and direct phone calls; direct visitors and follow front desk security measures as directed by management assist with minutes and note taking for meetings; handle incoming/outgoing deliveries; perform front desk opening and closing duties and other front desk duties as assigned.
• Process customer inquiries and direct inquires to the appropriate representative.
• Order and maintain adequate amount of office supplies for the department; stock materials in appropriate locations.
• Maintain various databases and spreadsheets by performing data entry and information verification.
• Prepare meeting materials including assembling large packets and binders
• File preparation for department for record retention.
• Assist staff by filing, copying, printing and/or scanning/indexing documents in digital filing system.
• Accept requests from co-workers for administrative assistance.
• Work is performed with an increasing level of discretion in working with citizen inquiries/concerns and policy questions.
• Maintain confidentiality as appropriate.
• Keep common areas stocked with supplies as well as picked up and clutter free.
• Attend and participate in department events, as needed.

Other Job Functions:

• Performs other duties as assigned.

Job Level and Management Expectations:

Qualifications:

Education:

• High School or GED.

Experience:

• 1 year experience in an administrative role with emphasis in customer service required.

Knowledge, Skills, and Abilities:

• General working knowledge of standard office procedures and methods with working experience in Microsoft Word, Excel and Outlook.
• Excellent customer service skills with the ability to converse in a positive, friendly and professional manner with staff and the general public.
• Ability to professionally answer telephone inquiries, communicate clearly and effectively process call transfers.
• Must possess good knowledge of spelling, grammar, arithmetic, and business English.
• Must have ability to handle multiple tasks simultaneously and prioritize assignments.
• Typing at a speed that would enable a project to be completed in a timely manner.

Physical Demands and Working Conditions:

• Frequent: Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Working Environment:

• Constant: Exposure to routine office noise and equipment
• Occasional: Exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.

Additional Working Demands / Conditions

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie, and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE!

In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization, and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Non-Benefit Eligible Benefits Package Includes:

• Retirement - 457 Plan (employee funded plan)
• Medical Leave - Accrue 1 hour of leave per 30 hours worked (up to 48 hours)
• Employees working more than 30 hours per week are eligible to enroll in one of our 2 Medical plan options (per the ACA)

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions.

City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate.

The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation.Learn more about your right to work. Visit E-Verify.gov for more information.

Employment offers will be conditional on the successful completion of a criminal history background check.

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• City of Loveland

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