Executive Services Assistant

CITY OF BRYAN, TX
Bryan, Texas United States  View Map
Posted: Mar 12, 2025
  • Salary: $18.00-$22.00/hour (depending on qualifications) USD
  • Salary Top:22
  • Full Time
  • Accounting and Finance
  • Job Description

    Job Summary
    Under general supervision, performs a wide variety of complex, responsible, and confidential administrative duties in direct support of executive management staff within the City Manager’s Office.
    Essential Job Functions
    • Responds to telephone, e-mail, or in-person inquiries for the City Manager’s Office from citizens, City Council, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
    • Composes, types, reviews, and edits a variety of correspondence, reports, memoranda, presentations, forms, invitations, and other documents often of a highly sensitive and confidential nature.
    • Assists with maintaining department calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed.
    • Processes invoices and other Executive Services expenses.
    • Processes payments for specific projects and/or departments as required.
    • Assists executive management staff with special projects and other related duties as needed.
    • Takes and prepares minutes for various boards, committees, and commissions.
    • Conducts and composes various studies, surveys and other special projects as needed.
    • Performs records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (Laserfiche), and ensuring compliance with records retention guidelines.
    • Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
    • Relieves the Executive Services management team of routine administrative and clerical details as needed.
    • May be required to coordinate and/or attend various meetings and functions for public and/or employee participation, and assists with preparations as needed.
    • Provides backup assistance for Office Coordinator and works closely on daily tasks.
    • Responds regularly and promptly to work.
    Minimum Qualifications
    Required:
    • High School Diploma or GED , plus additional experience, training, and/or course work in business, public, or office administration.
    • Must possess at least four (4) years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.

    Preferred:
    • Additional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in office administration.
    • Experience directly supporting executive-level staff and/or managing an office.

    Equivalent combinations of education, experience, certification, and training may be considered.

    Licenses, Certifications & Special Requirements
    • Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
    • Certified Administrative Professional ( CAP ) preferred, but not required.
  • ABOUT THE COMPANY

    • City of Bryan
    • City of Bryan

    Founded in 1871 and home to almost 90,000 residents, Bryan has grown from a dusty railway depot to a thriving, diverse community with competitive schools, fast-paced technology, sprawling parks, and a flourishing art and music scene.  Consisting of a seven-member city council, the City of Bryan is committed to providing financially efficient municipal services to improve the quality of life and develop a community where all citizens are proud to live.  Living or working in Bryan is truly the good life, Texas style!

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Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.