Public Safety Administrative Manager (Fire Administrative Manager)

THE POSITION

The City of Sacramento is seeking a Public Safety Administrative Manager, with the working title of Fire Administrative Manager, to join the Fire Administrative Services division within the Fire Department. This role will oversee and lead the department's personnel and finance operations, which include payroll, procurement, accounting, budgeting, and other personnel-related needs as assigned by the Fire Chief. The Fire Administrative Manager will report to the Fire Chief or their designee in their absence and will have supervisory responsibilities over each area of their authority.

IDEAL CANDIDATE STATEMENT

The City seeks a high-performing Fire Administrative Manager with exceptional management skills, leadership qualities, and attributes. The Fire Administrative Manager is a dedicated professional with superior performance and project manager skills and a proven track record for producing quality work products, achieving outcomes, and meeting commitments on time. The ideal candidate will:

• Possess a working knowledge of rules and regulations pertaining to public administration;
• Possess a strong business sense and personnel and financial acumen;
• Works effectively and cooperatively with internal business partners, customers, and stakeholders;
• Demonstrates professional demeanor in behavior and appearance and oral, written, and electronic communication;
• Promotes high standards of professionalism, performance, integrity, and customer service, to set the example throughout the Fire Administrative Services Division and Department

Under limited direction, the Public Safety Administrative Manager performs difficult administrative duties in planning, organizing, and directing the activities of a large division and/or major functional unit while meeting the goals and objectives of the Department; assists in designing and implementing procedures, methods, and programs.

DISTINGUISHING CHARACTERISTICS

This is a civilian management-level classification populated with multiple incumbents. The Public Safety Administrative Manager performs duties that are administrative or managerial in nature, with substantial authority for managing staff and activities of a specialized nature. Incumbents have extensive contact with sworn personnel, department staff, other City employees, various public/private organizations, and the general public. This classification is responsible for developing, proposing, and implementing policies, procedures, goals, and objectives within their scope of responsibility. This classification is distinguished from the next lower classification of Administrative Officer in that the latter may handle one or more major functions of centralized administrative services, while the former is responsible for directing the activities for a large division and/or major functional unit.

SUPERVISION RECEIVED AND EXERCISED

Limited direction is provided by higher-level management. Responsibilities include broad supervisory authority over a diverse group of supervisory, professional, technical, and support positions whose incumbents perform specialized public safety service-related activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:

• Oversees, plans, organizes, staffs, directs, and controls the operations of the Department administrative unit which may include, but is not limited to, those services related to fiscal, personnel, communications center management, records management, property management, and/or identification services.
• Develops and implements strategic plans, goals, and objectives for assigned Units in accordance with core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; establishes priorities; monitors efficiency and effectiveness of Unit work products through quality control and related activities.
• Selects, assigns, trains, directs, and evaluates staff, , professionals, supervisors, and others; assures proper training and guidance for staff; identifies and maintains standards of staff proficiency for specialized functions.
• Develops and administers Unit budget; analyzes budget data to identify and project resource needs; requests needed resources; recommends strategies to increase Unit funding; may develop grant proposals and/or monitor grant-funded programs; monitors and approves budget expenditures within limits of authority; prepares complex statistical and narrative reports, correspondence, and other documents.
• Coordinates assigned activities with management/staff, City officials/managers, other City employees, and outside agencies; may participate on committees and task forces as assigned; attends meetings, conferences, and workshops as assigned; may testify in court and/or before legislative bodies.
• Assures Unit compliance with and enforcement of applicable Federal, State, and local laws, ordinances, and codes.

QUALIFICATIONS

Knowledge of:

• Principles and practices of modern public administration including planning, organizing, staffing, directing, and controlling.
• Principles and practices of human resources management, supervision, and training.
• Advanced principles, practices, methods, and techniques of public safety in records management, technology, and property management, depending upon area of assignment.
• Current literature, laws, regulations and developments, as well as various agencies that impact public safety services in area of assignment.
• Research methods, report writing techniques, statistical concepts and methods, principles and techniques of project management.
  

Skill in:

• Use of modern office equipment, including computers, computer applications and software.
• Use of modern communication methodologies and media.

Ability to:

• Manage and oversee an administrative unit; make decisions under pressure.
• Supervise subordinate personnel, including supervisors, and technicians.,
• Develop and implement public safety related strategic plans, policies, and procedures.
• Develop, recommend, administer, and control moderate-sized budgets.
• Read and interpret complex laws and regulations regarding public safety services.
• Establish and maintain effective working relationships with public officials, public/private agencies, and the general public on a variety of issues.
• Prepare complex narrative and statistical reports, correspondence, and other documents.

EXPERIENCE AND EDUCATION

Experience:

Five years of increasingly responsible professional administrative experience, including at least three years in a supervisory position. Experience in a public safety setting is highly desirable.

-- AND --

Education:

Possession of a bachelor's degree from an accredited college or university with major coursework in, public administration, business administration, or public safety administration or a related field.

Substitution:

Possession of a Master's Degree in a related field will substitute for one year of required professional administrative experience.

PROOF OF EDUCATION

Proof of education such as, but not limited to, university/college transcripts anddegrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 3/21/2025 12:00 AM Pacific

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• City of Sacramento

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