STAFF ASSISTANT III - FIRE EMERGENCY

Position/Program Information

FIRE DEPARTMENT

TYPE OF RECRUITMENT :

OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD :

Applications will be accepted beginning March 10, 2025, at 8:00 a.m. (PT) through March 21, 2025, before 5:00 p.m. (PT)

EXAM NUMBER :

30915A-FR

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Los Angeles County Fire Department is seeking qualified candidates to fill emergency Staff Assistant III vacancies related to this unprecedented natural disaster.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant III position.

DEFINITION :
Assists a deputy director of a large County department by defining, analyzing, and making recommendations for the solution of highly complex operating, budgetary and organizational problems and participating in the implementation of recommendations.

CLASSIFICATION STANDARDS :
Positions allocable to this class report to a deputy director of a line operation in a large County department and are distinguished by their responsibility for independently analyzing and making recommendations for the solution of the full range of highly complex operational problems affecting the management of the branch such as organization, staffing, budget, program and systems. Incumbents are involved in all phases of the analysis, decision, and implementation process including programs, problems, and executive decisions. Incumbents must work independently and exercise a broad knowledge of administration, organization, personnel management, budgetary control, and departmental policy and procedures.

Essential Job Functions

• Develops the annual branch budget including justifications for salaries and employee benefits, fixed assets, and services and supplies.
• Conducts management studies of branch organization, procedures, operational policies, staffing, management practices, and space allocation; prepares and presents findings and recommendations for the solution of problems and the enhancement of branch efficiency and economy.
• Analyzes, evaluates and makes recommendations on the feasibility of new branch functions or the modification of existing programs; participates in the implementation of changes resulting from studies and prepares appropriate procedural manuals and associated instructions, as required.
• Determines the need for and conducts or coordinates administrative studies and investigations of branch activities; participates in reviewing administrative studies and developing and implementing new procedures, as directed.
• Assists in the design, development and implementation and evaluation of accounting, information and other systems used by the branch.
• Coordinates and participates in contract service agreements for the branch.
• Participates in branch personnel management activities, as directed.
• May supervise a small administrative or technical staff.

Requirements

MINIMUM REQUIREMENTS :

Option I :
Three (3) years’ experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, facility planning, budget or personnel, one (1) year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.

Option II :
One (1) years' experience as an Administrative Assistant II ***or Staff Assistant II ****.

For full description of class specifications of County of Los Angeles classes: Administrative Assistant II (Item #0888) or Staff Assistant II (Item #0913), please click on the hyperlink on each title OR go to the Department of Human Resources website at http://hr.lacounty.gov and type in the job title or item number under “FIND JOB DESCRIPTIONS” search box.

You MUST meet the above requirements in order to be appointed to fill any vacancies related to this recruitment.

LICENSE INFORMATION :
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS :
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
* Staff Capacity: It is defined as work performed to assist and support administration by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel as an Administrative Assistant II or higher.

**Responsible Staff Capacity: Staff capacity experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines relating to program area assigned. The staff capacity experience is defined as working in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis and making recommendations to line managers on matters such as: utilization of personnel, allocation of funds, workload and workload fluctuations, and program and procedures for accomplishing work objectives. Work under general supervision of the line or division manager.

***Administrative Assistant II: Analyzes and make recommendations for the solution of a variety of problems, organization, budget, systems and procedures, program, facilities planning, general management, and personnel.
****Staff Assistant II: Assists the manager of a major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.

Additional Information

EXAMINATION CONTENT :
Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION :
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add cindy.delgado@fire.lacounty.gov as well as noreply@governmentjobs.com , Fire-Examination@fire.lacounty.gov , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SUPPLEMENTAL QUESTIONNAIRE:
The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Please fill out your application and minimum questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, total number of hours worked (full or part-time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process.

AVAILABLE SHIFT :
Any Shift - Appointees must be willing to work any shift, including evenings, nights, weekends, and holidays.

BACKGROUND CHECK INFORMATION :
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

SOCIAL SECURITY NUMBER :
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES :
For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for more information: http://lacountylibrary.org .

NO SHARING OF USER ID, EMAIL AND PASSWORD :
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) :
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The County of Los Angeles Fire Department is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst various groups of people. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Fire Examination Section
Department Contact Phone: (213) 466-5500
Department Contact Email: Fire-Examination@fire.lacounty.gov
Analyst Contact Phone: (213) 466-5500
Analyst Contact Email: cindy.delgado@fire.lacounty.gov
Teletype Phone: (800) 735-2929
California Relay Services Phone: (800) 735-2922

For detailed information, please click here

Closing Date/Time: 3/21/2025 12:00 AM Pacific

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• Los Angeles County

• (800) 970-5478

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