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Job Description
Summary
The minimum starting salary depends on qualifications.
Minimum Qualifications
Required:- Associate's degree in business or related field.
- Two years of administrative experience.
- OR an equivalent combination of education and experience.
- Driver's License
Position Overview:
Under basic supervision, performs experienced executive support services and administrative duties for the Department Director; coordinates administrative staff and functions in compliance with City policy. This position directs office operations and procedures to ensure regulatory compliance and organizational effectiveness and efficiency.
Essential Functions- Provides a variety of secretarial, technical support, and administrative duties for a Department Director; works independently and makes appropriate decisions based on work experience and training; duties may vary according to job assignment and individual skills.
- Serves as the senior subject matter expert to other administrative staff; oversees administrative workflow by assigning tasks, monitoring work, and encouraging staff development.
- Exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information.
- Monitors departmental budget; enters requisitions and purchase orders, assists with budget preparation, and prepares billing statements. Works with appropriate City departments to process travel reimbursements.
- Manages assigned special projects for department programs and functions; researches and compiles a variety of informational material from external and internal sources into narrative and statistical reports for special projects, community issues, and departmental functions.
- Answers questions where judgment, knowledge, and interpretation of City policies, procedures, and regulations are necessary; responds independently to inquiries and resolves problems and customer service inquiries within the scope of authority.
- Maintains calendars and travel schedules; coordinates meeting rooms and resources; prepares meeting agendas, action item lists, and presentation materials.
- Maintains/inputs payroll timesheets and processes payroll information.
- Maintains department files; researches files and computer databases; collects and compiles statistical data; develops and creates various technical and statistical reports; enters and retrieves data in records management systems; updates manual and computer records and tracking systems.
- May be required to respond after hours, including holidays and weekends, in the event of a departmental or City-wide emergency.
- Assists with the preparation and administration of Civil Service exams when necessary.
- Works occasional nights and/or weekends when required to facilitate use of the community room.
The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.
To learn more about the benefits offered, visit our Benefits page.
Why Work For Waco:- Meaningful and challenging work
- Make a difference and improve communities
- Competitive Salary and Benefits
- Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
- Mandatory TMRS Retirement Plan with a 2:1 City Match
- Education Assistance Program
- Paid Parental Leave
- Employee Assistance
- Longevity Pay
- And More!
- Chance to do work you are passionate about
- Desire to give back
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ABOUT THE COMPANY
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City of Waco
Show moreWaco is centrally located in the heart of Texas on the I-35 corridor midway between Dallas-Fort Worth and Austin. This progressive and diverse city with a vibrant community spirit offers major attractions, museums, recreation, and abundant shopping to more than 140,000 residents. Waco is the 25th largest city in Texas and the county seat of McLennan County.
Waco is not only briming with Texas history, economic opportunity, and a rich variety of cultural experiences, it is also a major seat of high learning within three major colleges in its city limits including Baylor University, Texas State Technical College and McLennan Community College.
The city is also the birthplace of Dr. Pepper, the Texas Ranger Hall of Fame Museum and the Texas Sports Hall of Fame. Waco boasts one of the biggest and best municipal parks in Texas, Cameron Park. While the park is located in the middle of downtown situated on the Brazos and Bosque River it hosts numerous races, triathlons, boat races and much, much more.
Governance and Organization
Waco is a home rule city with a council-manager form of government. The City Council is comprised of a Mayor, elected at-large, and five City Council members representing single-member districts, all serving two-year terms. The City Council sets the tax rate, approves the budget, appoints members to City boards and commissions, enacts City ordinances, and appoints the City Manager, City Attorney, City Secretary, and the Municipal Court Judge.
The City has a strong Financial Management Policy that guides the operation and delivery of quality City services, contributes to excellent AA+ and Aa1 bond ratings, and maintains an unassigned fund balance reserve in the General Fund equal to 28% of current year budgeted expenditures. The City of Waco has more than 1,600 employees and a total operating budget of over $400 million.
The City provides a full range of municipal services including a regional airport, animal services, building inspections, code enforcement, convention and visitors bureau, emergency management, housing and community development, economic development, fire, public health, library, municipal court, parks and recreation, planning, police, public works, Texas Ranger Hall of Fame Museum, utilities and zoo operations.
The City Council and City Manager are committed to the mission of providing exemplary municipal services for citizens and visitors in a collaborative and transparent manner while honoring the public’s trust. Waco values include providing excellent and innovative services, promoting equality and inclusion, focusing on teamwork, investing in people and always doing the right thing.
With the City of Waco, you will find our home; where everyone belongs and thrives as move forward together.
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