Property and Evidence Specialist - PT

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan . Click to view a the City's Educational Equivalency Statement.

Department:
Support Services Division

Employee Type:
Regular

Time Type:
Part time

Salary Range:
$22.59 - $28.23 Hourly

Job Posting Period:
March 05, 2025 - March 16, 2025 12:00 A.M.

Job Description:

Overview

Performs responsible accurate work related to the Property and Evidence function. This is a specialized, highly responsible position, storing and maintaining accountability of all property and evidence collected for holding by the agency. The member will spend at least 65 percent of time performing duties that involve the collection, examination, preservation, documentation, preparation, or analysis of human tissue or fluids or physical evidence having potential biological, chemical, or radiological hazard or contamination, or use of chemicals, process, or materials that may have carcinogenic or health-damaging properties in the analysis of such evidence.

Essential Functions

• Ensures that the submitted property/evidence has been packaged properly by the submitting employee and that all paperwork has been completed correctly. Will notify submitting employee of any corrections that need to be done before the item can be accepted into the property system.
  
• Accurately log and update all evidence/property into the computer tracking system, detailing initial receipt, evidence description, case number, movement, disposition as well as correctly applying the bar code to same and receipt pursuant to agency policy. Correctly files property receipts according to case number in the evidence files in a timely manner pursuant to agency policy.
  
• Initiates, develops, works with and maintains inter/intra agency channels of communication in order to optimize performance and organizational effectiveness and to better serve the needs of the community, the agency, and the personnel.
  
• Accurately documents and carefully maintains the security and control of all collected and submitted evidence/property, ensuring the integrity of the evidence/property and limited accessibility so the evidence/property may be presented and accepted by a court of law pursuant to state and federal statutes consistent with agency policies and procedures.
  
• Transports and releases evidence to the court clerk, ensuring that the property receipt and court release forms are signed and completed as required; all evidence movement is updated in the computer system and on property receipt pursuant to agency policy. Given an authorized request, the employee conducts viewings of evidentiary property according to the established procedures pursuant to agency policy and state statutes. The employee will testify at trials, hearings, grand juries, and depositions, and answer all questions in a coherent, truthful, and impartial manner without volunteering additional information other than that requested in accordance with agency policies.
  
• Advise the general public of the policies and procedures with regard to property and evidence items.
  
• Retrieves drug evidence, and documents movement on property receipt and in the computer. Will sign, date, and record the time on the receipt when drug evidence is returned from the lab. Evidence movement is logged into the computer system and documented on property receipt pursuant to agency policy.
  
• Retrieves and documents the retrieval of evidence/property from off-site locations pursuant to agency policy.
  
• Thoroughly researches case(s) status in order to determine the release, destruction, donation, or sale of property no longer needed for evidentiary purposes pursuant to agency policy and in accordance with state statutes. The employee will accurately and thoroughly document all evidence/property disposal actions in the appropriate system as well as updating information into the computer system pursuant to agency policy.
  
• Shall be available on a 24-hour basis, as required, to respond to off-site location or the department in a timely manner for the performance of assigned duties according to agency policy.
  
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
  

Minimum Qualifications

• High school diploma or GED,
  
• Three (3) years of general office experience,
  
• Must obtain and maintain certification in operation of FCIC/NCIC computer system within six (6) months of employment.
  

Job Based Competencies

• Working knowledge of current office procedures, practices and equipment. Demonstrates adequate skill in entering and retrieving information from any of the following: lap top computer, spread sheet, database, printer, copier, power point presentation, software programs or other equipment required to perform position tasks.
  
• Adheres to and follows all policies regarding evidence management.
  
• Demonstrates the ability to express ideas and effectively communicate information/give direction or commands to others in a clear, concise and intelligible manner.
  
• Has the ability to process verbal/written information, physical cues, and body language in order to effectively listen and interpret.
  
• Demonstrates the unique ability to manage several responsibilities simultaneously performing said duties in a productive manner leading to completion of one or multiple assignments on or before scheduled deadlines.
  
• Demonstrates the ability to convey verbally information, instructions, testimony in court proceedings, directives and/or commands to others in a clear, concise and intelligible manner.
  
• Understanding of legal terminology as it applies to the various forms, requests, and authorizations received from the State Attorney's Office, Public Defender’s Office or private attorneys and interpretation of criminal histories.
  
• Disseminates information related to critical issues to the appropriate supervisors in a timely manner and in accordance with agency policy.
  
• Ability to express, communicate, and describe in detail the requirements necessary to fulfill accreditation requirements. Read, interpret, update and follow procedural and policy manuals related to the job and in accordance with agency policy.
  
• Ability to learn and utilize Department of Highway, Safety and Motor Vehicles computer system within thirty (30) days of employment.
  
• Cognizant of potential situations and demonstrates appropriate safety techniques at all times and in accordance with agency policy.
  

Responsibility

Under the direction of and responsible to the Police Chief or designated representative. Usually no supervision of staff; may assume duties of office, including all authority and responsibility, in the absence of the Supervisor.

Physical Requirements

This position requires the exertion of 50 pounds of force occasionally and up to 20 pounds of force frequently. Work requires considerable physical activity including walking, lifting, reaching, stooping, pulling, grasping, balancing, climbing, kneeling, standing and crouching. Visual acuity is required for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to hear sufficiently to perceive information at normal spoken word levels. Manual dexterity is required to operate standard office equipment in addition to certain specialized pieces of equipment.

Public Contact

Extensive daily public contact to include appearances in court depositions, call outs, returning of property to the general public and/or next of kin.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.

F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov

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• City of Sarasota

• (941) 263-6316

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