Special Interest Class and Outdoor Programs Coordinator

Position Scope

Embrace the New - Do Right - Lend a Hand - Find a Way - Enjoy our Work - Celebrate Uniqueness

General Purpose: Under general supervision, supervises staff and coordinates the activities of a City recreation program.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Coordinates the operations of a City recreation program; including adult and children's programs, special events, youth activities and sports programs. Oversees recreation facilities and programs held within.
• Assists with the development of various forms of communication including social media, advertisements, department brochures, newsletters, press releases and websites.
• Assists in the development of alternate funding sources; researches, writes, and administers grants; seeks and fulfills program sponsorships.
• Plans, organizes, promotes and evaluates special events, alternative activities, and special programs suited to the needs of participants and potential participants, including at-risk teens and special populations with both mental and physical disabilities.
• Supervises and trains staff; prioritizes and assigns tasks; prepares work schedules; develops staff skills and conducts performance evaluations; provides direction and guidance in technical and procedural issues.
• Monitors recreation program operations, budget and expenses to identify and resolve problems and priorities.
• Promotes, organizes and stimulates good relationships with neighborhood and community groups and other agencies; interprets and explains City programs and philosophies to groups and individuals, committees, staff and volunteers.
• Communicates with general public, City departments, other agencies, vendors, contractors and others in order to administer and coordinate program and facility operations and special events.
• Reviews and evaluates the effectiveness of recreation programs and services in the community and coordinates with local and regional organizations to develop plans to meet the community's needs.
• Prepares operational, statistical, financial and analytical reports on recreation programs, facilities and special events; collects and summarizes statistical data for reports.
• Performs other duties as assigned or required.

Minimum Qualifications & Position Requirements

Education and Experience:

Bachelor's Degree in Recreation, Public Administration or related field and/or three (3) years recreation program experience including one (1) year of lead or supervisory experience; OR an equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

• Knowledge of City policies and procedures.
• Knowledge of basic principles of supervision and training.
• Knowledge of the principles and practices for management of recreation programs.
• Knowledge of laws, ordinances, policies, rules and regulations governing the conduct and safety of persons using municipal recreational facilities, programs and equipment.
• Knowledge of the principles of records management and program management.
• Skill in interpreting and applying City policies and procedures.
• Skill in inspiring confidence and enthusiasm and working effectively with various groups and special populations.
• Skill in establishing and maintaining cooperative working relationships with citizen groups, outside organizations and other government agencies and City departments.
• Skill in promoting and enforcing safe work practices.
• Skill in operating a personal computer utilizing a variety of business software.
• Skill in following and effectively communicating verbal and written instructions.

12 Month Goals:

• Monitor Budgets and Financial Reporting.
• T rack and manage expenditures for special interest classes and outdoor programs.
• Assist in preparing financial reports and ensuring financial sustainability.
• Utilize Recreation Management Software
• Gain proficiency in Makeshift and Vermont Systems RecTrac for scheduling and reporting.
• Use software to track program participation, rentals, and financials.

Additional Information

Special Requirements: Possession of a Valid Arizona Driver’s License; First Aid and CPR Certifications. Additional certifications may be required depending on the programs involved.
Days of Week Worked: Monday-Friday, Weekends & Holidays may be required

Physical Demands / Work Environment: Work is performed outdoors and in recreation facilities.

Reports To: Recreation Superintendent

Supervision Exercised: Recreation staff, instructors and volunteers.

FLSA Status: Exempt

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.

Closing Date/Time: 3/18/2025 11:59 PM Mountain

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• City of Buckeye, AZ

• 623-349-6000

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