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Job Description
Minimum Qualifications
Human Resources Specialist Senior:- Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus three (3) years of related HR experience.
- Any combination of education and/or experience may be substituted for the minimum qualifications.
Licenses and Certifications Required:- None.
Human Resources Advisor:- Graduation with a Bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience.
- One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.
Licenses and Certifications Required:
None.
Notes to Applicants
Position Overview:
The Human Resources Specialist Sr. or Human Resources Advisor supports the Capital Delivery Services ( CDS ) Human Resources (HR) Division. This position will be responsible for monitoring/supporting timely and accurate timekeeping and payroll activity as well as providing back-up support to the Employee Relations (ER) team and on HR division projects. The primary responsibility for this position will be to serve as the Department Time Administrator for the UKG time management system, including making/assisting with time entries, running completion reports each pay period, ensuring timecards are approved appropriately, following up/resolving complex timekeeping issues, and reporting/responding to CDS leadership and Payroll inquiries.
Additionally, this position will support the ER team in providing advice and guidance to employees, supervisors, managers, and executives across the department on ER matters, including interpretation and application of policy, procedure and MCS rules, will draft relevant memorandums and correspondence, and will assist with planning and implementing large-scale or complex projects. This position may also handle unemployment claims, public information requests, record maintenance, database entry, and other general HR functions and duties as assigned.
Who We Are:
Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 600 active projects, representing an investment of over $10 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement.
Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department.
Why Join Us?
Meaningful Work
Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work.
Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects.
Professional Growth and Development
Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available.
Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 60% remotely, depending upon position and business needs.
Health and Wellness
The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide.
To learn more about working with the City of Austin, click here to watch a short video!
Application Details:
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position.- This position may allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes.
- If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.
Additional Details:- This position may require a skills assessment.
- If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
- The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
- This position will require a pre-employment Criminal Background Investigation ( CBI ).
Travel:
The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Record Evaluation you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Hybrid Work Environment:
The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 2 days per week at their designated worksite. Some positions may require additional time at their designated worksite.
90 Day Provision for Additional Vacancy:
If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
Pay Range
HR Spec Sr: $26.61 - $31.87
HR Advisor: $30.70 - $38.37
Hours
Monday - Friday: 8:00 a.m. - 5:00 p.m.- Alternative schedule and/or flexible hours available based on business needs.
- Hours may vary depending on work demands and business needs.
- Telework: Up to 60% teleworking available (Pre-Approved per Telework Policy)
Preferred Experience:- Experience as a Department Time Administrator ( DTA ) in UKG or similar time management system
- Experience advising and supporting supervisors and managers to successfully manage employee behavior and performance issues, including experience researching and drafting formal disciplinary action and performance documents
- Experience assisting with planning and implementing large-scale or complex projects or initiatives
- Intermediate to advanced ability to use MS Office Suite, including Word, Excel, Outlook, and PowerPoint software applications
- Ability to travel to multiple work locations
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Human Resources Specialist Senior
Human Resources Advisor
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Human Resources Specialist Senior
Human Resources Advisor
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position includes graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus three (3) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet the minimum qualifications for this position?- Yes
- No
- I acknowledge and understand this position requires a Criminal Background Check
(Open Ended Question)
* Please describe your experience advising and supporting supervisors and managers to successfully manage employee behavior and performance issues, including experience researching and drafting formal disciplinary action and performance documents.
(Open Ended Question)
* Describe your experience assisting with planning and implementing large-scale or complex projects or initiatives. Please indicate which position(s) you obtained this experience.
(Open Ended Question)
* Briefly describe your experience utilizing the following: MS Office Suite, Excel, Word, and Outlook.
(Open Ended Question)
* Do you have the ability to travel to multiple work sites throughout the work day?- Yes
- No
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents -
ABOUT THE COMPANY
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City of Austin
Show moreThe City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (U.S. News & World Report). In 2016, Forbes named Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the Forbes list of America’s Best Employers for 2017.
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability.
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum.
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes.
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms.
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin.
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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