DIRECTOR, CONTRACT ADMINISTRATION

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Directs, leads, and oversees contract administration and procurement activities related to the acquisition of Metro equipment, materiel, products, or services.

Examples of Duties

• Directs and oversees contract administration and procurement activities for assigned area

• Provides advice to internal and external clients for decisions on all commercial/contract issues

• Ensures compliance with federal, state, local, and Metro rules, regulations, and policies

• Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for contract administration and buying staff and activities

• Coordinates major contract administration activities with other departments

• Assists in the development and modification of Metro's long- and short-range plans

• Represents Metro at meetings and events with internal and external representatives, including governmental agencies and professional and business organizations

• Ensures alignment on acquisition strategies with internal clients

• Ensures that staff appropriately manages the acquisition life cycle, including performance against contracts

• Coordinates programs with Diversity and Economic Opportunity to increase participation of Disadvantaged Business Enterprises, Minority Business Enterprises, and Women-Owned Business Enterprises, and ensure compliance with targeted goals

• Develops strategies to resolve potential problems on major contracts

• Develops general, special, and technical provisions in contracts as needed

• Negotiates resolution of complex commercial/contractual concerns and completion and termination processes

• Directs the preparation and administration of the division budget for areas of responsibility

• Supports the design and maintenance of procurement business systems, including Financial Information System, Maintenance and Materiel Management System, and Automated Storage and Retrieval System

• Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations

• Analyzes claims or complaints occurring in performance of contracts

• Monitors developments related to assigned areas of responsibility, evaluates their impact upon Metro operations, and recommends and implements improvements

• Prepares comprehensive reports and correspondence

• Supervises, trains, and motivates assigned staff

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all subordinate employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  
  May be required to perform other related job duties
  

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Experience

• Five years of relevant management-level experience in procurement or contract administration

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience managing staff responsible for administering contracts for professional services
• Experience overseeing cost and price analysis to support procurement and contracting awards
• Experience evaluating proposals to assess responsiveness, contractor responsibility, and cost-effectiveness
• Experience negotiating professional services contracts and contract modifications

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of public agency contract administration, bid and contract analysis and preparation techniques
• Applicable local, state, and federal laws, rules, and regulations governing contract administration for construction, procurement, and professional services contracts
• Administrative principles and methods, including goal setting, program and budget development and implementation
• Modern management theory
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Planning, organizing, and directing the work of a contract administration or related support department
• Supervising, training, and motivating staff
• Communicating effectively orally and in writing
• Analyzing situations, identifying problems, implementing solutions, and evaluating outcomes
• Exercising sound judgment and creativity in making decisions
• Interacting professionally with various levels of Metro staff and external clients and representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile, analyze, interpret data and make recommendations
• Think and act independently
• Meet tight time constraints and deadlines
• Prepare comprehensive reports and correspondence
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Represent Metro before the public
• Mediate and negotiate effective settlements and agreements
• Handle highly confidential information
• Travel to offsite locations
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(KM)

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP)- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years20 days
Beginning of 6th - 10th year25 days
Beginning of 11th - 15th year30 days
Beginning of 16th + years35 days

Pension Plan- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

• Kaiser medical insurance
• Public Pension Plan
• 457/401K Plan
• Flex Spending
• Paid Sick Time
• Fare Media
• Rideshare Subsidies
• Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net .

Closing Date/Time: 3/13/2025 5:00 PM Pacific

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• Los Angeles County Metropolitan Transportation Authority - LA Metro

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