Business Director

Job Posting Title
Business Director

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Quality Assurance and Reg

Job Posting End Date (Continuous if Blank)
March 11, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $106,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location:123 Robert S Kerr

Salary: Up to $106,000.00 based on education and experience.

Full Time /Part Time: Full-Time

Work Schedule: Monday - Friday

Primary Hours: 8:00 am - 5:00 pm

Position Summary:

Positions in this job family are assigned responsibilities involving the supervision and management of business and support service activities of a state agency, institution or facility.This includes establishing and maintaining accounting procedures, fiscal reporting methods, procedures for payment of invoices and other expense vouchers, and other related activities.It may also include supervision of other business functions such as personnel, supply, procurement, and administrative services.

Employees at this level are assigned responsibilities for directing and supervising business and support activities for an agency, institution or facility which is large in size, and scope.This includes those with 700 or more FTE, an operating budget of more than fifteen million dollars, or an average monthly client/patient census of 700 or more.

Position Responsibilities / Essential Functions:

• Plans, creates, maintains, and updates business processes for all Quality Assurance & Regulatory (QAR) and Protective Health Services (PHS) program areas.
  
• Provides guidance and direction for maximization of funding opportunities for QAR and PHS.
  
• Provides QAR and PHS Directors with direction related to budgeting and financial planning.
  
• Shepherds grant application, implementation, reporting, and alignment of deliverables with grant requirements
  
• Serves as QAR and PHS liaison for external granting entities.
  
• Initiates budget revisions for state and federal funding to align with process changes within QAR and PHS as well as updates to federal mandates.
  
• Creates, maintains, and revises federal budget to align with state requirements; ensures funding is expended in alignment with federal regulations.
  
• Act as liaison to Finance, Procurement, and the Grants Management Office to ensure QAR and PHS timelines, budgets and business operations align with agency policies and processes.
  
• Provides direction to program areas related to statutorily mandated distribution of funds.
  
• Tracks timeliness of submissions for all QAR and PHS contracts, funding distributions, grant deliverables, and CMS budgetary requirements
  
• Supervises and directs the work of internal staff who track and monitor contracts, grant-related expenditures, state and federal workload reporting, and other financial activities.
  
• Coordinates financial trainings for Managers and Directors, internal and external stakeholders, PHS Administrative Program Officers and Business Managers to ensure individuals and entities are up-to-date on financial policy.
  
• Responsible for forecasting and applying funding to support approved onboarding requests, internal workflow changes, and employee transfers to assure an appropriate use of funding streams.
  
• Identifying workload requirements to meet federal mandates for Clinical Laboratory Improvement Amendments (CLIA), Long Term Care (LTC) Survey and Certification, Acute Survey and Certification, Nurse Aide Registry, Minimum Data Set (MDS), Outcome and Assessment Information Set (OASIS), Civil Money Penalty, as well as all enforcement, compliance, licensing and administrative staff.
  
• Aligns CMS budget submission with current and forecasted staffing required to meet federal mandates.
  
• Continually monitors spending of CMS funding and makes revisions to budgets as needed to ensure federal mandates are met.
  
• Maintains documentation of current FTE load against the workload necessary to meet federal requirements.
  
• Identification of contractors for supplemental inspection review services to ensure federal workload mandates are met.
  
• Forecasts the pace for completion of mandated workload; makes necessary adjustments to contractor bandwidth throughout the budget cycle to ensure mandates are met.
  
• Serves as liaison to contractors identified to help meet mandates.
  
• Monitors multiple federal funding streams to ensure work aligns with federal mandates.
  
• Monitors the use and correct implementation of more than 40 funding streams to ensure funding is used as required.
  
• Prepares and submits quarterly federal workload reports to federal oversight agencies and other state agencies.
  
• Completes audit process for federal CMP fund annually and provides federal government with reconciliation documentation.
  
• Completes CMS-required grant closeout process annually.
  
• Being present at the office is an essential function of the job
  
• Other duties as assigned.
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Level Descriptor

At this level incumbent employees are assigned responsibilities for assisting in the direction of various professional services and activities of the institution or facility to which assigned. In this role they will provide assistance to the Director in providing administrative direction and management to various hospital functions and divisions and in monitoring various services and programs administered by the institution.

Minimum Qualifications:

Education and Experience requirements at this level consist of a Bachelor's degree in accounting, business, or public administration and five years of professional experience in business management, accounting, or procurement or an equivalent combination of education and experience. Master's degree is preferred.

Valued Knowledge, Skills and Abilities

Knowledge of accounting principles and practices; of business and public administration; of supply and procurement laws and regulations; of personnel management practices; of managerial functions and techniques; and of the principles and techniques of supervision. Ability is required to maintain and report financial data; to direct and supervise the work of others; to communicate effectively; and to establish and maintain effective working relationships with others.

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate-controlled setting and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position. Being present in the office is an essential function of this position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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• Oklahoma State Department of Health

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