Assistant to the Dean (Administrative Analyst/Specialist II, Exempt I) - College of Liberal and Creative Arts

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Assistant to the Dean

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Liberal and Creative Arts

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday - Friday 8:00 a.m. - 5:00 p.m.

Anticipated Hiring Range

$5,500.00 Per Month ($66,000.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Dean of the College, the College of Liberal & Creative Arts (LCA) Dean’s Assistant provides administrative support to the Dean and schedules meetings for the Dean as well as college wide meetings. Assists with confidential tasks, projects and correspondence and prepares reports for the Dean as needed. Incumbent manages the Dean’s calendar and communicates information to college community and external partners as needed. Provides lead work to key Dean’s Office staff members and student assistants.

Position Information

Administrative Duties for Dean of College

• Assists Dean in coordinating with key stakeholders and college administrators in ensuring that projects critical to the college mission are efficiently handled with a high degree of accuracy and professionalism
• Evaluates and prioritizes all requests to the Dean from faculty, staff, students, as well as other on- and off-campus community members
• Maintains the Dean’s calendar. Has the ability to make judgments on and prioritize meeting requests, and to make sensible arrangements to Dean’s schedules.
• Maintains confidentiality of meetings and other arrangements as appropriate.
• Plans, organizes and sets up all regular meetings for the Dean; coordinates events, retreats, and other special meetings to be hosted by the Dean.
• Supports the Dean in drafting communications to be sent to internal and external partners and in maintaining strong relationships with internal and external partners
• Coordinates Dean’s participation at university and college functions, including Commencement, department celebrations and student recognition events.
• Makes travel arrangements and processes reimbursement paperwork for the Dean as well as for T/TT faculty search finalists
• Works effectively with the Associate Deans to become and remain up to date on the college’s departments and schools and keeps the Dean informed

Special Projects

• Collects data and prepares reports requested by the Dean
• Assists the Dean with grant-writing, grant-related activities, and fundraising.
• Handles special projects as assigned by the Dean
• Provides support for Dean' s initiatives, including development of external partnerships and projects.
• Effectively uses appropriate communication methods and formats, and uses expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives in the Dean’s Office and the college.
• Coordinates with the Assistant to the Associate Deans to ensure effective Dean’s Office operations
• Collaborates closely with the LCA Director of Finance to ensure effective fiscal processes.

Other duties as assigned.

Minimum Qualifications

Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administr ative work experience involving study, analysis, and/or evaluation leading to the development or
improvement of administrative policies, procedures, practices, or programs.

• Working knowledge of and ability to apply standard theories, principles, practic es, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative s pecialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various
  situations where numerous and diverse demands are involved.
• Skill in t he research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing proble ms with a broad administrative impact and implications.
• A bility to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability t o train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

• Two years of experience providing high-level administrative support to a large, complex department or
  organization.
• Knowledge of programs, policies, procedures, faculty, and staff within the College of Liberal & Creative Arts.
• Proficiency with Microsoft Word, Excel, PowerPoint, and HRMS, Concur, PageUp
• Ability to investigate and analyze problems and propose and implement solutions that complies with university policies.
• Ability to work with a diverse group of students, faculty, and staff.
• Event coordination, logistics and hospitality experience
• Travel booking and reservation management experience
• Grant-writing and fundraising experience
• Experience in an academic environment.

This position is responsible for having knowledge of University regulations including:

• University RTP policies and procedures particularly the procedures and deadlines
• University faculty recruitment process
• University, college and department committee nomination and election process
• University purchasing policies
• University fiscal policies
• Bias toward collaboration and teamwork.
• Effective oral, written, and nonverbal communication skills.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

*SFSU INTERNAL APPLICANTS ONLY*

Advertised: Feb 19 2025 Pacific Standard Time
Applications close:

Closing Date/Time:

• 

• Cal State University (CSU) San Francisco

• (415) 338-1111

Show more