Sr Administrative Assistant -City Engineer Office

Salary Range

$20.28-$25.86

Job Posting End Date - Applications will no longer be accepted starting

02-23-2025

Job Summary

Starting Salary: $20.28 - $25.86

Job Description

Under the general direction of the City Engineer, provides highly responsible and varied secretarial and administrative support to the City Engineer and team. Responsibilities include organizing files, managing records, and overseeing budget and fiscal tasks. The role involves monitoring contracts, tracking professional license renewals, and ensuring timely membership renewals. Additionally, the position supports research initiatives and coordinates projects to ensure they are completed accurately and within deadlines.

Key duties also include managing personnel transactions, coordinating travel, training, and meeting arrangements, and prioritizing correspondence, mail, and calls. Prepares and compiles reports and correspondence for the City Engineer or manager’s signature, while also managing office workflow. This includes coordinating office functions, managing supplies, scheduling meetings, and handling sensitive information with discretion.

The role further assists with the interview process for potential candidates and prepares meeting agendas, takes minutes, and tracks action items. Handles inquiries and performs a variety of duties independently, completing administrative projects and processes with minimal supervision.

Additional responsibilities include tracking vehicle maintenance and managing license renewals for necessary software programs, as well as organizing new employee workstations and supplies. The position coordinates employee events and staff training related to benefit changes. It also includes planning emergency departure routes for the office floor.

Further duties include creating and submitting Agenda Council Items, as well as coordinating and tracking agenda items with management.

Minimum Qualifications:

High School Diploma/G.E.D. Certificate and four (4) years progressively responsible secretarial and administrative experience, including office management and the use of advanced computer skills and software such as Microsoft Word, Excel, and PowerPoint; or an equivalent combination of education, training, and experience. May be required to pass a background check which includes a polygraph depending on the area of assignment. May be required to demonstrate typing, and Microsoft software proficiency, depending on the area of assignment. May be required to become a Public Notary.

Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062.

If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows:

• Two (2) years of direct experience for an associate degree;
• Four (4) years of direct experience for a bachelor's degree;
• Six (6) years of direct experience for a master's degree; or
• Nine (9) years of direct experience for a doctoral degree.

• 

• City of Orlando

• 407-246-2062

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