Management Assistant

Position Scope

Salary range is the entire compensation range for the position classification

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GENERAL PURPOSE: Under general supervision, performs a variety of professional, technical and administrative activities to support the functions of the Economic Development department; manages special projects and assists with program management; duties may vary according to work assignment.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Collects financial, technical, and administrative information and compiles data for reports; updates and corrects operational and statistical database; prepares and submits financial and technical reports as required.
• Manages special projects as directed; conducts research, collects, and consolidates data, and compiles findings; validates and analyzes data, and recommends solutions.
• Analyzes trends, market data and issues; investigates and resolves concerns and problems.
• Coordinates information and assures effective communications between departments; clarifies and reconciles issues relating to department functions, budgets and procedures.
• Resolves problems and customer service inquiries within scope of authority; provides advice and assistance to customers and external agencies.
• Composes correspondence and other documents on a wide variety of subjects requiring knowledge of the programs, services and policies of the assigned Department; creates, develops and processes technical documents and other communications.
• Provides and explains technical and financial information to customers, external agencies and City staff and management.
• Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries as required.
• Performs and coordinates a wide range of technical, analytical, and administrative duties.
• May supervise and review the work of office staff.
• Performs other duties as assigned or required.

Minimum Qualifications & Position Requirements

Education and Experience:
Bachelor’s Degree in Public or Business Administration, and two (2) years’ experience in project management and administrative support, including one (1) year of public sector experience; OR an equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
Knowledge of:

• City Policies and procedures
• Project management principles and techniques.
• Research methods and technical report writing.
• Principles and practices of accounting, statistical analysis, and budgets.
• Principles and practices of record keeping and records management.

Skill in:

• Reading and understanding City, state and Federal rules and regulations.
• Assessing and prioritizing multiple tasks, projects and demands.
• Analyzing problems, identifying solutions, recommending, and implementing methods, procedure and techniques for resolutions.
• Preparing complete, complex, comprehensive, and accurate documents and reports.
• Operating a personal computer utilizing a variety of business software.
• Working independently and as a team member, maintaining composure, and working effectively in a high-pressure environment with changing priorities.
• Effective oral and written communication.

12 Month Goals:

Goal 1: Improve Data Accuracy and Reporting Timeliness

• Objective: Enhance the accuracy and efficiency of data collection, database management, and report preparation.

Goal 2: Strengthen Project Management and Coordination

• Objective: Successfully manage at least two major special projects, ensuring that they are completed on time and within scope.

Goal 3: Enhance Communication and Problem-Solving Skills

• Objective: Improve interdepartmental communication and resolve customer service inquiries efficiently while developing stronger problem-solving capabilities.

Additional Information

Special Requirements: None
Physical Demands / Work Environment: Standard office environment.
Reports To: Economic Development Director
Supervision Exercised: May supervise clerical staff.
FLSA Status: Exempt

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.

Closing Date/Time: 3/7/2025 11:59 PM Mountain

• 

• City of Buckeye, AZ

• 623-349-6000

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