-
Job Description
The Development & Neighborhood Services Department is looking for an Administrative Assistant I or II. Join the City of Weatherford team and play a vital role in serving our growing community through exceptional organizational and support services.
Job Summary:
The Administrative Assistant I or II provides high-level administrative support to the department director and the department. This position is responsible for complex clerical, financial, and supportive duties, serving as a key liaison between the department, other city offices, and the public. The Assistant plays a crucial role in ensuring the efficient operation of the department, handling sensitive information, and supporting various department processes.
Roles and Responsibilities:- Provide comprehensive administrative support to the director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the first point of contact for the department, answering inquiries from the public, developers, and other city departments.
- Prepare, proofread, and distribute correspondence, reports, and other documents, ensuring accuracy and adherence to departmental standards.
- Assist in the compilation and preparation of various reports, including monthly building inspection and planning activity reports.
- Coordinate the publication of legal notices and ensure timely distribution of public hearing notifications.
- Manage the preparation and distribution of agenda packets, minutes, and other materials for meetings.
- Process and track building permits, zoning applications, and other development-related documents.
- Maintain detailed records and filing systems, both physical and digital, ensuring easy retrieval of information.
- Manage timesheet reporting, personnel files, and all training requirements.
- Assist in the preparation and monitoring of the departmental budget, including processing invoices, creates purchase order, manages purchase cards, tracking of payments and expenses.
- Manage department office supplies; orders and maintains inventory supply.
- Assist in the department's web page content, ensuring up-to-date and accurate information.
Qualifications
• Must have high school diploma or GED. Associate or bachelor’s degree is preferred. • Minimum of two years of progressively responsible administrative experience. • Proficiency in Microsoft Office suite and use of AI is preferable. • Knowledge of development terminology and processes is highly desirable. • Bilingual skills a plus. • Must have valid Texas Class C Driver's License.
Job Details
Category Development & Neighborhood Services Status Open Salary Pay Range is: $18.66 to 21.60 (DOQ) Posted February 10, 2025 3:52 PM Closing Open Until Filled
Tools
- Apply Online
- New Job Notifications
- Clerical Supplemental Application
Closing Date/Time: Open Until Filled -
ABOUT THE COMPANY
-
-
City of Weatherford
Show moreWeatherford Community
Weatherford is a historic town that is proud of its tradition and history. We are known for our community and family-oriented way of life, which is why Weatherford is one of the premier places to live and visit in North Texas.
In making decisions for one of the fastest-growing cities in Texas, the City of Weatherford prides itself in working toward a unified effort with citizens to prepare for the future. Weatherford is now a premier place to live in the North Texas area and the community has helped developed a vision to balance our strong history with progressive and economic vitality. That’s why our motto is “Building a Strong Community.”
Visitors and newcomers to Weatherford will enjoy our many treasures, including a shopping district that is full of antique, boutique and specialty stores, restaurants, and entertainment. Our old-time Farmers’ Market, Chandor Gardens, First Monday Trades Days, and numerous Victorian-era homes bring visitors to our city to share in our desire to maintain our heritage as we grow toward the future. Weatherford is also becoming a destination place for many visitors because of our large-scale events. Our signature events include Spark in the Park and Holiday in the Park attracting over 30,000 people each year.
Additionally, Weatherford’s location next to the Interstate 20 corridor has attracted retail and restaurant chains for residents and visitors to enjoy. It is anticipated that Weatherford will be welcoming many more new businesses to the area within the next five years; many of which will be major developments for Parker County’s economic development vitality.
Our Growth & Future Development
Over the course of four years, the City of Weatherford has seen a population growth of over 8,000 people and we expect to double this growth number. Sitting at a current population count of 38,722, the City’s growth is attributed to our proximity to the Metroplex. The City’s major commercial and industrial employers find Weatherford attractive because we offer convenient access to the region’s major transportation and shipping infrastructure, an advantage few cities within the area can offer.
They say everything’s bigger in Texas. So, we offer unusually big opportunities for companies looking to relocate or expand. A business location here means access to a booming economy with world-class business climate, infrastructure, logistics, and workforce. There is a sense of history here, and a future that’s unlimited.
Our Mission, Vision & Goals
The City works with its citizens to “Build A Strong Community” that others can look to as a pillar of unity and excellence. Through large-scale construction and transportation plans that continue to add to the infrastructure a growing city like Weatherford needs, we’ll provide the public services our community requires to continually cultivate the unique small-town city we call home.
The City of Weather is and continues to strive to be the most livable and best managed city. We take care of our citizens, continually work to improve our neighborhoods and infrastructures as well as, the facets that make us so unique.
What we offer to our Employees:
Healthcare coverage – The City offers two plan options through Blue Cross Blue Shield.
Retirement System – A 2:1 matching ratio through TMRS.
Vacation – Employees will accrue 4 weeks of paid time off (Two weeks are automatically credited to the employee’s bank after successful completion of their introductory period, usually 6 months).
Holidays – Immediately available upon hire, employees will receive paid holidays off, a service date holiday and a floating holiday.
Gym reimbursement – up to $40 a month for any gym membership or active lifestyle subscription.
-