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Job Description
Job Title
Conference and Events Coordinator
Agency
Texas A&M Engineering Extension Service
Department
Institute for Law Enforcement & Protective Services Excellence
Proposed Minimum Salary
$25.22 hourly
Job Location
Bryan, Texas
Job Type
Temporary/Casual Staff (Fixed Term)
Job Description
The Conference and Events Coordinator serves on a team of marketing experts at the Law Enforcement & Protective Services Training Division located at the Texas A&M RELLIS Campus. Supports the division and law enforcement, forensics, explosives, emergency communications, security, and corrections program competencies through communication and marketing efforts. Responsible for coordinating, planning, and executing division conferences/special events and maintaining marketing conference and event assets and associated materials. May receive input and guidance from peer Marketing Coordinators.
This position reports to the Curriculum, Certification, and Marketing Director.
Required Qualifications:- Bachelor's degree from an accredited college or university or an equivalent combination of education and experience. (equivalency: will consider an Associate’s degree with five years of experience in communications and/or marketing or a High School Diploma/GED with seven years of experience in communications, marketing and/or events)
- Three years of experience in communications, marketing and/or event management.
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- Three years of experience in multimedia/graphics design and publications.
- One year of experience in conference and special events planning, logistics, and coordination.
- One year of experience working with, and adhering to, a brand/style guide while displaying creativity and visual communication principles.
- One year of demonstrated experience with graphic design software, such as Adobe Creative Suite (Photoshop, Illustrator, InDesign, Premiere Pro), or Canva.
Physical Requirements:- Ability to lift, carry, and load/unload heavy objects with or without accommodation.
- Ability to maintain physical conditioning to perform job functions consistent with transporting and setting up conference booths.
Knowledge, Skills, and Abilities:- Highly developed written and oral communication skills.
- Ability to provide exceptional customer service and positively and professionally interact with clients , industry professionals, and other personnel.
- Ability to plan, prepare, and manage marketing projects.
- Ability to multitask and work cooperatively with others.
- Ability to stay current with brand/style guide(s) and emerging cultural, style, and design trends.
- Ability to work in office and design software programs Microsoft Office, Adobe Acrobat Professional, and Adobe Creative Cloud Suite.
- Knowledge of marketing automation platforms.
Equipment:- Standard office equipment: computer, keyboard, mouse, multi-functional printer, telephone, fax, copier, scanner, webcam.
- Frequent and extended use of standard office equipment to design/develop marketing/media materials.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
- This is a wage position established to accommodate a temporary organizational need. As such, TEEX does not guarantee any set number of hours or length of employment in this role.
Essential Duties, Tasks, and Percentages :
Conferences & Program/Special Events - 60%- Coordinates conference and program/special event preparations for the division , such as graduations, industry conferences, TEEX career events, and/or division-related marketing activities and social events.
- Maintains TEEX and industry conference and program/ special event compliance according to policies and procedures .
- Maintains a conference and program/special event tracking system with timely information and updates.
- Completes all registration requirements and order any necessary furnishings for conferences and program/special events.
- Conducts periodic assessments and maintain compliance with dates and deliverables to ensure conferences and program/special events are being completed on time and budget.
- Supports conference and program/special events to include packaging and shipping promotional materials and marketing equipment as needed.
- Ensures all materials and equipment are complete, correct, and functional prior to packing out/shipping as well as properly accounted for when the pack out/shipment returns.
- Creates a plan for implementing and promoting conferences and program/special events.
- Monitors deliverables and timelines, notify supervisor when issues arise, and take corrective action as appropriate.
- Assists with preparation of conference and program/special event budgets.
- Travels to conferences and special events when requested.
Marketing Projects - 25%- Organizes, leads, and facilitates development and marketing meetings as necessary.
- Captures photographs and/or video footage of special events and classes as requested.
- Assists with writing, editing, designing, producing, and proofing brochures, invitations, advertisements, flyers, newsletters, and other deliverables as requested.
- Formats and edits deliverables according to brand/style guide specifications .
- Prepares documents for professional printing or publication through other means as specified by the marketing leadership.
- Remediates electronic documents for 508 accessibility.
- Promotes collaboration, partnerships, and relationships among the design team.
- Assists in the development and implementation of the division communications plan.
- Represents the division on committees and working groups related to marketing activities as assigned.
Marketing Assets - 15%- Assists with the maintenance of all marketing assets, such as booth displays, booth materials, marketing giveaways and swag, literature, etc.
- Maintains a proper inventory of marketing giveaway, swag, and literature.
- Replenishes/orders items as necessary.
- Maintains booth frames and orders replacement parts when necessary to be complete, correct, and functional.
- Maintains and safeguards assigned divisional equipment and property.
Other Duties:- Performs additional work duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer. - Bachelor's degree from an accredited college or university or an equivalent combination of education and experience. (equivalency: will consider an Associate’s degree with five years of experience in communications and/or marketing or a High School Diploma/GED with seven years of experience in communications, marketing and/or events)
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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