Executive Assistant

Announcement Number: 176565909

Telephone: 702-486-3420
• Fax: 702-486-3768
• Web: ag.nv.gov
• E-mail: aginfo@ag.nv.gov
Twitter: @NevadaAG
• Facebook: /NVAttorneyGeneral
• YouTube: /NevadaAG

AARON D. FORD
Attorney General

CRAIG A. NEWBY
First Assistant Attorney General

CHRISTINE JONES BRADY
Second Assistant Attorney General

STATE OF NEVADA
OFFICE OF THE ATTORNEY GENERAL

1 Nevada Way, Suite 100
Las Vegas, Nevada 89119

TERESA BENITEZ-
THOMPSON
Chief of Staff

LESLIE NINO PIRO
General Counsel

HEIDI PARRY STERN
Solicitor General

Unclassified Position Announcement
Open and Competitive

POSITION TITLE: Executive Assistant

GROSS Salary:
$79,532.00 (Employer/Employee Paid Retirement)
$68,122.00 (Employer Paid Retirement)

DUTY STATION AND HOURS: Las Vegas, Nevada. The hours will generally be Monday
through Friday, 8:00 a.m. to 5:00 p.m., although occasional early morning, evening, and
weekend hours may be required.

POSITION STATUS: Exempt (FLSA); unclassified position entitled to standard state
benefits; serves at the will of the Attorney General. Employment with the Office of the
Attorney General ("OAG") is contingent upon successfully completing a NCIC/NCJIS
background check and fingerprint criminal history check.

POSITION SUMMARY: Executive Assistants provide the highest level of administrative and
secretarial support to members of the OAG's senior executive team. Assigned responsibilities
include facilitating management processes by acting as an intermediary on delegated
administrative support matters that require initiative, independent judgment, and discretion
in making determinations on varied problems and situations regarding issues of importance to
the executive.

The Executive Assistant position reports directly to General Counsel to the Attorney General.
The General Counsel is a member of the OAG's senior executive team and advises the
Attorney General and OAG personnel on a broad range of legal and policy matters. The
reporting relationship alone is not sufficient to warrant allocation to this class. In order to be
allocated to this level, the position must be assigned duties comparable to the representative
duties listed below.

Positions in this class are distinguished from Administrative Assistants by the complexity of
problems and issues which impact the executive's area of responsibility; the frequency and
content of personal contacts with elected officials, legislators, government officials, State
administration, and representatives of external entities including the media; the consequence

of error associated with communications, actions and decisions; and the knowledge, skills and
abilities required to assist the highest level executives. While some duties assigned to
positions in this class may seem similar to those of positions in the Administrative Assistant
series, there are significant differences in the scope of responsibility, consequence of actions
and decisions, and in the personal contacts typical of positions at this level.

EXAMPLES OF DUTIES:
• Provide executive assistance in resolving administrative questions and issues not
requiring the executive's personal attention; act as an administrative liaison in conferring
with managers, government officials, and representatives of other organizations
concerning program activities and operations; and follow up on assignment status with
OAG staff.
• Read and screen incoming correspondence; make preliminary assessment of the
importance of materials based on the executive's instructions, agency activities, and the
predetermined, ongoing OAG priorities; resolve matters personally within parameters
established by the executive; follow up as required to ensure responses are timely and in
conformance to established standards.
• Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine
which are priority matters and alert the executive accordingly; make referrals to
appropriate administrative staff or provide requested information as appropriate.
• Maintain current knowledge of issues, problems, situations, and activities of special
interest to the executive regarding the OAG as a whole and its divisions and programs.
• Coordinate and facilitate the executive's calendar to schedule appointments and
engagements; arrange and facilitate conferences, meetings, trainings, and hearings for
commissions, boards, attorneys or other bodies; make travel, lodging, and meeting room
arrangements.
• Compose correspondence and prepare administrative reports, relying on a variety of source
material; respond to requests for public records or information regarding programs and
activities; communicate the activities, views, and commitments of the executive.
• Review, proofread, and edit documents prepared for the executive's signature; ensure work
product quality and quantity control by reviewing documents, reports, forms, records, or
other materials for content, completeness, or accuracy; ensure proper grammar,
punctuation, spelling, and usage as well as appropriate distribution and archiving.
• Respond to inquiries from external entities, exercising discretion in disseminating
information.
• Organize and maintain confidential records and files for the executive; ensure the security
of privileged information in accordance with federal and State laws and regulations;
authorize access to information as appropriate.
• Provide administrative support for the OAG's continuing legal education ("CLE") and
professional training program, including correspondence with the State Bar of Nevada
and National Association of Attorneys General.
• Provide administrative and logistical support for the OAG's Legal Internship Program.
• Plan, organize, coordinate, and oversee special projects and assignments relative to the
OAG as requested by the executive.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Graduation from high school or equivalent education
and five years of progressively responsible administrative support experience which included
overseeing administrative office activities, maintaining complex records, and coordinating
administrative communication including written and oral information to various managers
and work groups; OR one year of experience as an Administrative Assistant IV in Nevada
State service which included administrative support duties as described above; OR an
equivalent combination of education and experience as described above. Applicants must
possess a valid Nevada driver's license at the time of appointment and for continuing
employment.

ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES (required at time of application):
Detailed knowledge of: functions and operation of a legal or government executive office.
Ability to: provide administrative assistance and secretarial support to an executive;
communicate clearly and convey detailed and complex information to others on behalf of the
executive; perform specialized program support duties which require analytical and creative
thinking; plan, develop and implement production goals, work performance standards and
specific processes and procedures required to complete projects and ongoing assignments;
manage the executive's calendar as requested; receive and respond to inquiries involving
complex and sensitive issues which directly impact staff, operations and activities; make
operational decisions related to program support activities and office management within
established limits of authority; research and investigate complex questions and issues
requiring the review and consideration of historical data, current developments and probable
outcomes; compose effective correspondence, announcements, training materials, narrative
summaries and reports, proposals and recommendations, and other written materials; compile
and analyze records, numerical and descriptive information from forms, applications,
contracts, spreadsheets, invoices, and other materials.
Skill in: operation of personal computers including email and calendar management, file
management, word processing, spreadsheets, forms management, Microsoft Teams, OneNote,
database management, and associated business applications; operation of office equipment
such as copiers, calculators, printers, and other equipment.

WORKING CONDITIONS: This position requires mobility to work in a typical office
setting, use standard office equipment, and travel to offices and courts in various parts of
Nevada or United States. It also requires vision to read printed materials and a computer
screen; and hearing and speech to communicate in person and over the telephone. The
applicant must be able to speak in a clear and understandable manner, and to hear and
respond to questions posed. Reasonable accommodation may be made for some of these
physical demands for otherwise qualified individuals who require and request such
accommodation.

This position announcement lists the major duties and requirements of the job
and is not all-inclusive. The Executive Assistant will be expected to perform
additional job-related duties and may be required to have or develop additional
specific job-related knowledge and skills.

Applications will be accepted on a first-come, first-served basis and will continue to be
accepted until the position is filled. Applicants are therefore strongly encouraged to submit
their applications as soon as possible. Hiring may occur at any time during the recruitment
process.

Interested applicants should submit their cover letter, résumé, writing sample, and a list of
three professional references to:

Office of the Attorney General
Attn: General Counsel
1 State of Nevada Way, Suite 100
Las Vegas, Nevada 89119
E-mail: AGGeneralCounsel@ag.nv.gov

The State of Nevada is committed to Equal Employment Opportunity/ Affirmative Action in
recruitment of its employees and does not discriminate on the basis of race, color, national
origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression,
pregnancy, domestic partnership, genetic information (GINA), or compensation and/or
wages.

Closing Date/Time: Until recruitment needs are satisfied

• 

• State of Nevada

• 775-684-0151

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