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Job Description
Position/Program Information
TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY
The application filing period will begin on January 22, 2025at 8:00 a.m. (Pacific Time) with a deadline of January 22, 2025 at 5:00 p.m. (Pacific Time).
The exam will reopen as the needs of the service require.
EXAM NUMBER: M2109A-R-EA
The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
The Chief Executive Office is seeking qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis. Applicants will be processed on an as-received basis and those who meet the requirements may be hired on a temporary basis for up to 90 days.
Before the end of your temporary work period, you will undergo an assessment which consists of an evaluation of experience based upon your performance. This assessment will be weighted 100% and will evaluate your general ability to perform the job duties.
Those who successfully pass the assessment will be placed on a list for and considered for permanent appointment to Management Secretary III.
Essential Job Functions
Provide secretarial support to the Senior Manager, Principal Analysts, and Senior Analysts operating within the Emergency Centralized Response Center (ECRC).
Assist with answering calls at the ECRC and referring calls to the appropriate staff members.
Assist staff members with linking outreach workers and jurisdictional callers to County departmental homeless and mainstream services.
Assist in the preparation of correspondence and reports by proofing, formatting, and supporting the leadership at ECRC.
Assist in organizing the daily operational needs of ECRC to ensure the ECRC team has the necessary secretarial support to be effective.
Maintain schedules, prepare for meetings, and order supplies as needed.
Maintain office files and records including those of a confidential nature.
Recognize, recommend, and implement changes in office, clerical, and secretarial procedures.
Requirements
TRAINING AND EXPERIENCE:
One year of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I or Management Secr etary II -OR- One year of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department -OR- Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.
PHYSICAL CLASS:
2 - Light.
OTHER REQUIREMENTS:
Typing Rate: 40 net words per minute.
SPECIALTY REQUIREMENTS:
Specialized examinations may include:
Stenography Skill: Dictation rate of 80 words per minute.
Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows:- Secretary V - Functions as secretary to the head of a major section in either (1) a department headed by an elective official of the County of Los Angeles, (2) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (3) the Department of the Public Defender.
- Senior Secretary III - Acts as secretary to the head of a major division in a large and complex County department.
- Senior Secretary IV - Acts as secretary to the head of a major division in a very large and complex County department.
- Management Secretary I - Acts as secretary to a deputy director in a small County department.
- Management Secretary II - Acts as secretary to a deputy director in a medium-sized County department.
- Staff Assistant I - Has responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.
- Secretary III - Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.
- Secretary IV - Functions as secretary to the head of a major section in a very large and complex County department.
- Senior Secretary I - Acts as secretary to the head of a major division in a small County department.
- Senior Secretary II - Acts as secretary to the head of a major division in a medium-sized County department.
Additional Information
EXAMINATION CONTENT Near the end of your temporary assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be placed on a list and considered for permanent appointment.
Application & Filing Information: Applications must be filed online only. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add estranger@hr.lacounty.gov as well as noreply@governmentjobs.com, andinfo@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.
Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at anytime by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
The application for this temporary assignment will not ask you to provide experience or education. Applicants are encouraged to submit a resume and respond to the supplemental questionnaire to demonstrate their qualifications.
SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications.
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
For detailed information, please click here
Closing Date/Time: 1/22/2025 5:00 PM Pacific -
ABOUT THE COMPANY
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Los Angeles County
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With a population of more than 10 million people and 88 cities, Los Angeles County has more residents than any county in the nation.
With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 100,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.
As one of the Top 10 Government Services Employers, as named by Forbes Magazine, the County of Los Angeles provides those committed to a career in public service with boundless opportunities, a platform for professional and personal growth and the ability to truly make a difference in people's lives.
A career with the County means you will have the chance to be a part of building and providing services for an amazingly diverse population of citizens. From helping families in need to fighting fires to keeping our beaches clean, the County of Los Angeles provides an environment where you can touch and enrich lives everyday.
A career path in the County is truly that – a path. Many of those in our County family begin and end their careers here in two very different places. You may start out as an Administrative Assistant in Public Works and find yourself a few years later as a Manager in the Department of Community and Senior Services. While many County employees remain on the same career path in one department for their entire careers, others move between departments or take advantage of training and other opportunities to find new careers within the County.
The path you take is up to you. As a Los Angeles County employee, the opportunities – and the possibilities - are limitless.
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Depending on the requirements of their department and position, some employees may have the option to craft a work schedule that accomplishes their mission, while providing flexibility, including 4/40 workweeks and other options.
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From the harbor at Marina del Rey to the forests of the Antelope Valley, big cities, small municipalities and rural communities – there are opportunities to work for the County wherever you roam and wherever you call home.
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The County encourages all employees to take advantage of the many training and development opportunities available.
Outstanding Benefits
The County offers its employees one of the strongest public-sector benefits packages in the nation.
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Integrity and respect lie at the heart of our Equity Policy and reflect our Mission, Vision, and Values.
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