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Job Description
Definition
Purpose Statement
The job of Accounting Technician IV was established for the purpose/s of providing District departments and School Sites with specific responsibility for an array of fiscal services for student body, departmental activities and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.
This job reports to the Business Manager or Designee.
Examples of Duties/Essential Job Functions
Essential Functions- Collects funds from student events (e.g. ticket sales, yearbook purchases, fines, athletics, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
- Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information(e.g. process time sheets, work orders, department of Industrial Relations (DIR), journal entries etc
- Maintains a variety of manual and electronic documents (e.g. journal entries, budget transfers) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.
- Monitors financial procedures with individuals responsible for school site/ district department financial operations (e.g. student activities, fund raisers, Bookstore, Athletic Department, student clubs, work orders etc. ) for the purpose of providing services within established guidelines.
- Participates in unit meetings, in-service training, and workshops for the purpose of conveying and/or gathering information required to perform job functions.
- Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.
- Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
- Processes financial information (e.g. purchase orders, ASB and District bank deposits, check requisitions, budget and expense transfers to clear negative accounts, etc.) for the purpose of updating and distributing information, reconciling, authorizing for action and/or complying with established accounting practices.
- Requests quotations from vendors, warehouse, and/or district office staff for the purpose of providing cost information, purchasing and securing items.
- Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
- Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping ; preparing and maintaining accurate records; and using pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; and basic computer applications.
ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issuesand create action plans. Problem solving with data requires independent interpretation of guidelines;and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and significantfine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Employment Standards/Minimum Qualifications
Minimum Qualificatons:
Experienc e:
Three years of increasingly responsible duties in accounting , bookkeepin g , o r othe r area s a s appropriate . Six months of recent use of spreadsheets .
Education:
High school diploma or equivalent.
Equivalency:
Twelve units in college level study in business administration, accounting, bookkeeping or related fields which require computer applications from an accredited college or university can be substituted for 1 year of experience
Required Testing:
Pre-employment Proficiency Test
Certificates:
None Specified
Continuing Educ ./ Training:
None Specified
Clearances:
Criminal Justice
Fingerprint/Background Clearance
T B Clearance
FLSA Status:
Non Exempt
Classified Salary Schedule-Range 32
8 hours per day, 261 Work Calendar
Examination Process
Current Opening at Matilda Torres High School -
Work hours 7:30 am to 4:30 pm
TENTATIVE DATE FOR EXAMINATION - Friday, January 31, 2025 at 9:00 a.m.
*Materials Required :
1. Completed application
2. Proof of High School Diploma or Equivalency (or College degree if completed)
3. Resume
*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.The examination process will include a competency examination which consists of 2 examinations - a computer multiple choice test and a written test. Candidates must pass both examinations with a 70 % or higher. Each test is weighted at 50% . Those candidates achieving a minimum passing score of 70% on the competency examination will be placed on the eligibility list and the top three ranks will be forwarded to the hiring authority.
The Eligibility List is valid for one (1) year from the certified date and will be used for future openings.
To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.
The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.
If you have any questions regarding the recruitment process please contact Personnel Specialist Lead, Mary Siegl at (559) 675-4500 Ext 295 or email marysiegl@maderausd.org
ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:
Prince Marshall, Executive Director of Student and Family Support Services
1820 Howard Road
Madera, CA 93637
559-416-5826
Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below.
https://www.madera.k12.ca.us/Page/9901
Closing Date/Time: 1/23/2025 4:00 PM Pacific -
ABOUT THE COMPANY
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Madera Unified School District - Personnel Commission
Show moreWelcome to the Madera Unified School District. We are located in the geographic center of California in a growing community of 55,000. Our district serves 20,000 students and has 2,000 employees.
We are guided by a powerful vision which encourages us to provide an educational program in which students are "driven by their aspirations, not bound by their circumstances."
From their first day of school, students are focused on learning the basics so that they can fulfill their career aspirations. As students turn toward high school, they choose a career path based on their interest, talent, and future goals. We envision a time when every child will have the skills and knowledge upon graduation so they can choose their future.
Our seven-member school board is committed to providing the focus, direction, and resources to provide a complete educational experience for students. In MUSD, we believe that students need to be connected to their schools, so we provide a rich array of co-curricular activities, including award-winning music and athletics programs, clubs and organizations, and leadership opportunities. We believe that these connections strengthen the student, round out their experience and provide reasons to stay in school.
We know that students need parent support. Our most successful students have parent encouragement. We expect parents to be involved because parents are so influential in the life of a child. When we can form a partnership between the school and the home, we are assuring the success of the child.
Achievement is on the rise. New schools are being built. In the Madera Unified School District, wonderful new opportunities await our students. -