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Job Description
Pay Range: $47,632 - $59,539 annual compensation
Job Posting Closing on: Thursday, January 16, 2025
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Assistant position is available with The City of Fort Worth Aviation Department at Fort Worth Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports: Meacham International, Spinks and Perot Field. Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers; Perot Field provides cargo carrier services. The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away. The City of Fort Worth Aviation Department is essential to the economic well-being and commerce taking place in the Dallas-Fort Worth Metroplex.
This position will provide support on administrative activities in general and grant accounting practices, procurement, payroll, and human resources using PeopleSoft HCM and PeopleSoft Finance. This position will also serve as the department’s primary Aviation Advisory Board liaison.
The ideal candidate will have strong written and oral communication skills. Attention to detail is critical as this highly skilled and utilized employee must be able to meet deadlines and work collaboratively. This position requires the ability to interpret the City's personnel rules and policies and federal employment laws. The successful candidate will be able to demonstrate strong interpersonal and administrative skills, outstanding customer service in a fast-paced work environment with a strong focus on results delivery and the ability to adapt to change.
The Administrative Assistant job responsibilities include:
- Responsible for administrative support in general and grant accounting, to include heavy use of Excel workbooks, submission of FAA and TxDOT reimbursement requests and reporting requirements, and submitting required monthly/quarterly/annual reports to FMS Grants Accountant, daily bank reconciliation & revenue entry using iNovah Cashier.
- Serve as backup to front desk services at Meacham, providing telephone and over the counter interaction with external and internal customers;
- Serve as cashier for iNovah transactions pertaining to airport gate access cards, conference center rentals, transient aircraft parking fees, etc.
- Responsible for serving as secondary Human Resources Coordinator (HRC) and Medical Records Coordinator (MRC); including recruitment, benefits, medical and workers compensation, HR reporting responsibilities, disciplinary guidance to management, personnel actions and other HR forms as needed;
- Serve as secondary for payroll/timekeeping functions within the division; includes processing time, resolving payroll errors and answering related questions, as needed;
- Serve as the department’s primary Aviation Advisory Board liaison.
- Responsible for providing administrative support to include, monitor and process travel and training requests; provide applicable HR training to department staff as required.
- Serve as Procurement Card Holder for the department;
- As needed, assist with purchasing functions, including creating purchase requests relating to grants, serving as a secondary receiver in PeopleSoft Finance, and assisting with end of year closeout
- Provide backup to various staff positions and participates in special projects as assigned.
Minimum Qualifications:
- Associate’s degree from an accredited college with major course work in Business
Management, Public Administration, Business Administration or related field - Four (4) years of clerical and administrative experience.
Preferred Qualifications:
- Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook);
- Knowledge of PeopleSoft HCM including Time and Labor/Absence including experience with Payroll/Timekeeping Review
- Excellent proof-reading skills and attention to details.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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