Project Assistant

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
• Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:

• None.

Notes to Applicants
About Us!
The Austin Transportation and Public Works Department is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.

Working for the City of Austin also provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here .

To watch a video about Austin Transportation and Public Works, click here.

Position Description:

The Project Assistant works in the Transportation and Public Works Department ( TPW ), Street & Bridge Operations ( SBO ) Proactive Forestry Division. Under direct supervision, this position performs a combination of project and field inspections for QAQC . The successful candidate will be expected to monitor and complete contractor invoicing.

Assessment:
This position may require a skills assessment.

Application Details:
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.

Additional Information:

This position is considered “essential” to maintain critical operations and core services, including public health, safety and utility services, in the event of an emergency. This means employees in this position will be required to report to work even in the event of bad weather, natural disaster, or other unforeseen circumstances that necessitate an emergency closure of City operations.

This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required.

90 Day Provision for Additional Vacancy:

If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

Criminal History Background Check:
The top candidate will be subject to a Criminal Background Investigation prior to hire date. The selected candidate will be subject to a Department of Public Safety ( DPS ) Criminal Background Investigation after hire date with the City of Austin. A successful rating from both Criminal Background Investigation is required for this position. Failure to successfully pass the DPS investigation will result in separation of employment from the City of Austin.

Video Conferencing Software Technology:

Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.

If the position you are applying for has the ability/opportunity to telework, we offer a hybrid schedule of minimum 50% in office.


Pay Range
$29.23 - $36.54

Hours
Monday through Friday: 8:00 a.m. to 5:00 p.m.
*Hours may vary depending on departmental needs and initiatives.
This position may have hybrid work opportunities available after an initial training period.

Job Close Date 01/03/2025 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4411 Meinaradus Dr Preferred Qualifications
Preferred Experience:

• Experience coordinating multiple activities and projects.
• Experience working efficiently and effectively in a fast-paced environment while prioritizing and managing numerous concurrent tasks from multiple sources while meeting deadlines.
• Experience with contract monitoring, invoicing and accounts payable tasks.
• Software: Office 365, ArcGIS Online, Adobe, Suite Office, Machines/Hardware: PC & Projectors, Office phone, Printer/copier/scanner & plotter
• Excellent oral and written communication skills.
• Demonstrated experience in successfully resolving customer conflict or complaints.
• Ability to work 60-40, with as much as 50% in office
• Contractor invoicing
• Survey 123 App to check for quality and completeness as well as real time field inspections for QAQC with photos.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Responsibilities - Supervisor and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic project practices and procedures.
• Knowledge of Federal, State, and Local laws applicable to bond projects.
• Knowledge of applicable City practices, policies, and procedures.
• Knowledge of contract development and monitoring.
• Skill in project planning and prioritizing.
• Skill in oral and written format to a variety of audiences.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and available software packages.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with internal and external customers.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Project Assistant position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Briefly describe how you meet the minimum qualifications and educational requirements.
(Open Ended Question)
* This position requires a Texas Class C Drivers License. Do you have a Texas Class C Drivers License or if selected for this position, do you have the ability to acquire a Texas Class C Drivers License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* Can you be at the office location from your residence within one hour?

• Yes
• No

* Briefly describe your experience in data analysis and preparing reports for management.
(Open Ended Question)
* Describe your experience programing and maintaining ArcGIS online maps and related applications such as Survey 123 and Microsoft online apps.
(Open Ended Question)
* Describe your skills in Microsoft Office, particularly Excel.
(Open Ended Question)
* Select your level of experience in Sharepoint.

• None
• Basic
• Intermediate
• Advanced

* This position is considered Essential to maintain critical operations and employees in this position will be required to report to work even in the event of bad weather, natural disaster, or other unforeseen circumstances that necessitate an emergency closure of City operations. Are you able to meet these schedule requirements?

• Yes
• No

* Do you understand that this position is required to work in office 50% of the pay period?

• Yes
• No

* How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.
(Open Ended Question)
* All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements?

• I acknowledge that I understand these statements.

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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