Senior Administrative Assistant

Full-time position available with the City Planning & Development Department, Permits Division located at 414 East 12th Street
Salary Range: $20.48-$30.71/hour
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: January 02, 2025


Responsibilities

• Assists the Permits Division in the administrative development and execution of operational processes, code administration procedures, and customer service inquiries.
• Acts as liaison to internal and external department requests in matters pertaining to the Permits Division manager and branch supervisors.
• Provides administrative support to the permitting division such as maintaining supplies and technology resources.
• Performs special assignments and submits reports, consults on information bulletins revisions and updates, assists in creating and updating standard operating procedures.
• Tracks long term projects on specialized operational issues.
• Ensures records retention for the Permits Division are updated and maintained.
• Assists with sunshine requests for multiple workgroups within the division.
• Manages calendars and meeting schedules for the division.
• Assists the division manager in organizational tasks and responding to customer inquiries.
• Assists with purchase orders for supplies and training for the division.
• Assists with scheduling and hosting Development Assistance Team (DAT) meetings.
• Serves as backup staff support to the Building and Fire Codes Board of Appeals.
• Provides prompt and effective customer service by phone, in person, and by email on all matters managed by the division.
• Performs other duties as required.

Qualifications

REQUIRES 2 years of increasingly responsible experience in the operation of heavy and complex construction and maintenance equipment. Must possess a valid state -issued driver's license in accordance with the City of KCMO policies. May be required to possess a valid MO Class A, B, or C CDL prior to the end of the employee's probationary period as determined by the department. If moving from a non-safety-sensitive position, must pass a pre-employment drug screen and post offer physical examination as prescribed by the City.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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