Administrative Services Manager

Job Summary

Under the direction of the Dean, the Administrative Services Manager is responsible for overseeing the administrative functions of the College of Professional and Continuing Education. This role ensures that the operational needs of the College are met efficiently and effectively, including managing human resources, finance, facilities, and general administrative support. The Administrative Services Manager plays a critical role in streamlining processes, improving organizational effectiveness, and supporting the College’s mission to provide high-quality programs.

Key Responsibilities

• Human Resources Management - Oversee recruitment, hiring, onboarding, and training processes for staff within the unit. Manage employee relations, including conflict resolution, performance management, and disciplinary actions. Ensure compliance with university policies and procedures related to HR, including equal opportunity, diversity, and inclusion.
• Financial Management and Budgeting - Develop, monitor, and manage the annual budget for the college. Oversee financial operations, including purchasing, accounts payable, and accounts receivable.
• Facilities and Operations Management - Oversee the day-to-day maintenance and operation of college facilities, ensuring they meet the needs of staff, faculty, and students.
• Administrative Support and Process Improvement - Provide high-level administrative support to the Dean, Directors, and other senior leaders within the College. Aid in the development and implementation of administrative policies and procedures to improve efficiency and effectiveness.

Knowledge Skills and Abilities

Strong leadership and management skills with the ability to oversee multiple functions. In-depth knowledge of HR practices, financial management, and facilities operations. Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. Proven ability to manage budgets and financial processes. Ability to analyze data and make informed decisions to improve operations.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.

• Minimum of 5 years of experience in administrative management, including HR and financial management, preferably in a higher education setting required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CPaCE Administration

Compensation

CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,955 - $11,933 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Advertised: Dec 18 2024 Pacific Standard Time
Applications close: Jan 01 2025 Pacific Standard Time

Closing Date/Time:

• 

• Cal State University (CSU) Long Beach

• 562.985.4111

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