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Job Description
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.
ABOUT THE POSITION
The District Attorney’s Office is seeking a highly organized and detail-oriented Legal Process Assistant (LPA) to join our team. In this role, you will provide essential legal office support within the Bureau of Investigations by managing case information, processing a high volume of service requests and emails to include legal documents, uploading a high volume of electronic media via cloud based sharing systems, and interacting with a variety of individuals and agencies. The ideal candidate will have a strong understanding of customer service, excellent communication skills, the ability to handle sensitive information with discretion, ability to reprioritize workload, and be comfortable with computer software and systems.
The current vacancy is in the District Attorney’s Office, Bureau of Investigations, which will be filled at either the Legal Process Assistant I or Legal Process Assistant II level. Candidates will be considered for the level for which they meet minimum qualifications.
The eligible list established from this recruitment may be used to fill future vacancies for full-time or part-time contingent hire positions in other County departments while the list remains active. As such, you are encouraged to apply even if a vacancy doesn’t exist in the Department for which you are interested.
ABOUT YOU
Our Highly Qualified Candidate has experience working in a legal office setting, a passion for the mission, and a strong commitment to the work. They are a self-starter, adaptable to changing priorities, and able to meet deadlines. While capable of working independently, they also collaborate effectively in teams. The candidate possesses excellent organizational skills, attention to detail, and experience with data entry, including managing high volumes of legal information, emails, and media. They are familiar with case management systems and procedures used in a legal office environment and have experience managing data through cloud based sharing systems. Additionally, the candidate has experience or a high desire in interacting with law enforcement, and other agencies.
QUALIFICATIONS
Knowledge of:- Legal office and criminal justice system terminology, forms, documents and procedures.
- Specified computer applications involving word processing, data entry, data base access and/or standard report generation.
- Business arithmetic.
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Business letter writing and the standard format for typed materials.
- Record keeping principles and practices.
- Correct business English, including spelling, grammar and punctuation.
- Techniques for dealing with the public, in person and over the telephone.
Ability to:- Read, understand and review for accuracy legal and court documents and extract relevant information.
- Use applicable legal office systems, terminology, forms, documents and procedures in the course of the work.
- Apply, explain and interpret appropriate laws, regulations, policies and procedures.
- Learn the policies, procedures and guidelines of the department to which assigned in a timely manner.
- Compose correspondence or documents independently or from brief instructions.
- Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.
- Establish and maintain effective working relationships with those encountered during performance of duties.
MINIMUM QUALIFICATIONS
Legal Process Assistant I: Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from high school and two years of general clerical or office assistant experience.
Legal Process Assistant II: In addition to the above, one year of experience in providing office support in a court, criminal justice, investigative or legal office setting.
SPECIAL REQUIREMENTS
Depending on the hiring Department: The selected candidate may have to pass a background investigation as required for employment in a law enforcement agency.
IMPORTANT INFORMATION
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Colleen Beck at colleen.beck@marincounty.gov .
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
Closing Date/Time: 12/30/2024 11:59 PM Pacific -
ABOUT THE COMPANY
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Marin County
Show moreThe County of Marin is a vibrant and thriving organization comprised of 23 agencies and departments with a workforce of approximately 2,400 employees. The County’s array of public safety, community development, public works, health and human services, community services and administrative services is governed by the Board of Supervisors, which is made up of an elected representative from each of the five voting districts in this county.
This diverse organization strives to uphold a set of core values at work: respect, trust, integrity, diversity, equality, excellence, accountability, innovation, and collaboration. These values keep the organization and its individuals healthy, resulting in successful and sustainable quality service delivery. In addition, the County is committed to being a well-managed organization that relies on the talents of its workforce to succeed.
OUR MISSION AS A COUNTY:
To provide excellent services that support healthy, safe and sustainable communities; preserve Marin’s unique environmental heritage; and encourage meaningful participation in the governance of the County by all.
When you’re employed in local government the effects of your work are visible all around you. Your work is an integral part of the day-to-day lives of Marin County residents and visitors. From the roads we drive on, to the parks and libraries we visit, to the services we rely on to keep us healthy and safe, County employees contribute directly to the sustained well-being of Marin County’s communities.
We are motivated to preserve the importance of Equity, Economy, Environment and Education that make our County unique. With over 3000 employees, volunteers and interns across 22 departments, we are a part of the communities we serve. We work with our core values in mind: Integrity, Respect, Diversity, Innovation, Collaboration, and Excellence. These values are not only part of our organization’s strategic initiatives and goals[PDF], but they are what unify us in our work across a variety of perspectives and skillsets.
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