Retirement Investment Operations Supervisor (Unclassified) - Office of Retirement Services

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About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Retirement Services Department is seeking an individual whose values align with the values of the City's employees.

The mission of the City's Retirement Services Department is to provide quality services in the delivery of pension and related benefits and maintain financially sound pension plans.
The Office of Retirement Services is looking to fill a Retirement Investment Operations Supervisor (Unclassified) position.

Position Duties

The salary range for the Retirement Investment Operations Supervisor (Unclassified) classification is $150,028.58 - $183,652.30 annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation pay.

The Retirement Investment Operations Supervisor performs supervisory and administrative operational duties associated with the San Jose Federated City Employee’s Retirement System and Police and Fire Department Retirement Plan Investment Program. Manages all custodial services, monitoring of account holdings, reconciliation of asset values, distribution and receipt of monies, contracting processes with investment managers, and compliance audits.

This position oversees, supports, and advises in managing the investment operations of the City’s comprehensive retirement system within the Investment Program of the Office of Retirement Services. The ideal candidate would have considerable knowledge in the management of the operational activities of highly diversified multi-asset investment portfolios and comprehensive knowledge of program wide investment operations.

Responsibilities may include, but are not limited to, the following:

• Supports and advises the CIO in overseeing operations associated with the investment of pension assets for the San Jose Federated City Employee’s Retirement System and Police and Fire Department Retirement Plan. Assists Investment Officers in the implementation of investment portfolio changes, including new manager onboarding.
• Assists Investment Officers in the implementation of investment portfolio changes, including new manager onboarding.
• Provides operational support and oversight in the aggregation and data management associated with accurate performance, risk, and attribution reporting; and reconciliations of custodial and manager statements.
• Provides operational support and oversight, including but not limited to monitoring account holdings for compliance with investment policy constraints; and implementing and developing appropriate policies, procedures and processes to ensure regulatory compliance and proper oversight of multi-asset defined benefit plans. Facilitates the development of investment committee board agendas and official minutes.
• Assists in analyzing investment fees and the development of fee reports.
• Facilitates the development of investment committee board agendas and official minutes.
• Collaborates with custodians, consultants, general partners, limited partners, investment managers, and other outside vendors.
• Supervises subordinate supervisory and other staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination, and disciplinary recommendations. Evaluates training needs and workload balance for staff and prepares plan for implementation.
• Identifies, develops, and promotes process improvements.

Minimum Qualifications

Education

A Bachelor’s Degree from an accredited college or university in Finance, Accounting, Economics, Business Administration or a related field.

Experience

Five (5) years of related work experience in multi-asset investment operations and/or management.

Professional experience in fund operations and/or fund accounting is high desirable.

Acceptable Substitutions

A post-graduate degree from an accredited college or university in Finance, Accounting, Economics, Business or closely related field may be substituted for one (1) year of the required experience.

Form 700 requirement: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions.

• You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration.
• You must submit an updated resume in addition to a complete application.

Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Angela Tea at angela.tea@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 1/6/2025 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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