Payroll Analyst

ABOUT THE POSITION

Are you looking to jumpstart your career in Payroll? The San Ramon Valley Fire Protection District is seeking highly motivated applicants to join our dedicated team as a Payroll Analyst.

This is your chance to be part of an organization committed to personal and professional growth. You'll have the opportunity to learn about our District's operations and actively contribute to our mission of providing top-tier service to our community and employees.

If you're passionate about public service and eager to utilize your skills in Payroll, this is the perfect opportunity for you. Take the first step towards a rewarding career with us. Apply today and help us move our District forward!

Under general direction of the Chief Financial Officer, performs complex accounting fiscal duties in the District's Finance Division; manages the payroll process, prepares a variety of accounting, statistical and narrative reports; evaluates accounting and/or operating systems and procedures and management policies; prepares fiscal reports with recommendations based upon findings. This is an upper-level position in which the employees' primary responsibility is the payroll function and accounting.

Example of duties:

• Responsible for the preparation and processing of the District’s payroll.
• Lead, train, review, coordinate, provide work direction, and instruct relevant staff in area of work assignment; check and correct work of District personnel.
• Lead responsibilities entailing such duties as assigning and reviewing work, setting priorities, training, and documenting work methods and procedures.
• Monitor and coordinate workflow and ensure the timely completion of duties assigned to the area of responsibility.
• Performs a wide range of complex accounting and financial information data analysis work; creates and maintains financial records; develops procedures for increased efficiency, prepares reconciliations; prepares finance related Federal, State, and local reports regarding payroll, employee demographic, and census data.
• Answers payroll-related questions from employees; provides payroll and system training and guidance to employees.
• Ensures proper authorization and compliance with District policies and procedures; responsible for auditing and verification of timekeeping systems for accuracy and compliance with various MOUs, policies, procedures, and FLSA.
• Maintains the process of historical files for employees of salary and benefits, including authorized payroll deductions; maintains accounting records to reflect personnel transactions and position control such as changes in pay rates, classification or division assignment, new hires, and separations from payroll.
• Reconciles detailed records of employee earnings, deductions, and leave usage; updates finance system data source table structure.
• Provides technical assistance and guidance to District personnel.
• Prepares and maintains periodic reports on a regularly scheduled or request basis.
• Develops procedural and training manuals on financial and computer system applications.
• Conducts research and analysis on finance system related issues.
• Work with the Human Resources Division on a routine basis to process confidential transactions such as, benefits, promotions, reclassifications, leaves of absence, termination and other related matters.

CLASS CHARACTERISTICS
This position is characterized by the performance of complex and difficult accounting, financial analysis/auditing work. Exercises a considerable degree of independent judgment in planning and carrying out assigned work, receiving only general guidance. Incumbent may direct, monitor, and correct the work of others. Incumbents act as a resource person to all District employees in their area of responsibility; perform work that has some variation and range of choice which requires a higher skill level in the application of the work assignment.

CORE COMPETENCIES, KNOWLEDGE, AND ABILITIES
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Example of Duties” section of this specification.

Knowledge of:

• Generally accepted fund accounting, auditing, budgeting and payroll practices and principles.
• Principles and best practices of personnel management, public administration, organization and management to advise and interpret District policies, procedures and standards to specific situations.
• Fiscal planning and management, including fiscal analysis, feasibility analysis, statistical analysis and budget preparation and administration.
• Financial analysis, research techniques and sources of information and data applicable to public sector programs and services.
• Basic supervisory principles and practices.
• Computer applications related to the work, including word processing, spreadsheet database and other office administrative applications.
• Applicable Federal, State and local laws, codes and regulations. Specifically related to payroll.
• Techniques for dealing effectively with the public and District staff, in person and over the telephone.
• Standard office practices and procedures, including filing and the use of standard office equipment.
• Statistical and analytical techniques.
• Acceptable fiscal and financial analytical practices and principles.
• Spreadsheets and databases to manage and analyze data.
• Personnel training methods.
• Payroll tax preparation, reconciliation and reporting.
• Negotiation agreements and public sector retirement rules and processes.
• English usage, spelling, grammar and punctuation.
• Business math.

Ability to:

• Identify, research, and gather relevant information from a variety of sources.
• Read and interpret complex written materials, policies, regulations, and requirements.
• Analyze and evaluate data, procedures, interrelated processes, and other information.
• Use work-related computer applications, including e-mail, word processing, spreadsheets, databases, and the Internet.
• Prepare well-organized and accurate documents such as reports, memos, and correspondence.
• Synthesize ideas, analysis and information and conclusions into clear and logical written statements.
• Speak clearly and concisely to express ideas and communicate work-related information to a variety of individuals and/or groups.
• Listen, ask appropriate questions, and effectively elicit required information.
• Establish and maintain effective working relationships with staff, officials, and the public, including a variety of individuals and groups.
• Identify critical sources of information and data needed to make sound and well-reasoned decisions.
• Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.
• Demonstrate interpersonal sensitivity among diverse groups of District and external stakeholders.
• Work effectively as a team member with peer, subordinate and management team members.
• Learn to make effective use of information and reports from software and systems related to performance of the duties of the classification.
• Be flexible to changing conditions and circumstances with short notice.
• Maintain confidentiality regarding sensitive information.
• Establish, analyze, and troubleshoot accounting systems, issues, and procedures.
• Perform journey level accounting and financial record keeping work.
• Facilitate importing and exporting of data to and from financial system.
• Create and maintain procedure manuals(s) for the position.
• Create and maintain calculation codes and tables in financial software.
• Create and implement efficiencies in staff processes.
• Perform statistical analysis and auditing.
• Implement new and updated software solutions within financial area of expertise.
• Plan, schedule, set priorities, and make work assignments.
• Perform difficult and complex assignments involving independent judgement and develop effective courses of action.

ABOUT THE DISTRICT

The San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves. The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley. The District serves a population of 192,858. The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers. Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.

MINIMUM QUALIFICATIONS

Experience
The equivalent of three (3) years of full-time progressively responsible payroll administration experience performing professional-level analytical work.

Experience in accounting and working in a public agency setting is desirable.

Additional experience as outlined above may be substituted on a year-for-year basis, with one year of experience equaling thirty semester units for the educational requirement.

Education
Possession of a Baccalaureate degree from an accredited college or university.

SPECIAL REQUIREMENTS

• Incumbents in this classification may be required to work some evenings and weekends.
• Incumbents may be assigned lead responsibilities for some short- or long-term projects.

Age
Must be at least eighteen (18) years of age.

License
Possession of and ability to maintain a current valid California Driver's License, Class C, is a condition of employment.

APPLICATION PROCESS

The information contained herein is subject to change and does not constitute either an expressed or implied contract or offer.

Qualified candidates are encouraged to apply. Candidates must apply online through Government Jobs at: https://www.governmentjobs.com/careers/srvfire .

The application and required certification documents must be completed and submitted together.

Candidates considered for employment will be required to undergo a background investigation, including a medical examination and a pre-employment drug screening.

In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 838-6628.

The San Ramon Valley Fire Protection District is an equal employment opportunity employer and makes employment decisions based on merit, qualifications and competence. The District does not discriminate on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), religious creed (including religious dress and grooming), color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation (including heterosexuality, homosexuality and bisexuality), age (40 and over), genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.

Paid compensation is supplemented with an excellent benefitspackage including:

Hours: Flexible work schedule.

Vacation: Accumulation rate increases with length of service. The initial rate is 10 hours per month.

Sick Leave: Accumulated at the rate of 8 hours per month indefinitely during tenure of career.

Pension benefits are provided by Contra Costa County Employees' Retirement Association (CCCERA).Eligibility and classificationinto the retirement system will be determined by CCCERA pursuant to the Public Employee's PensionReform Act (PEPRA) guidelines. Should reciprocity with CCCERA be established and entry classifiedas Classic, the retirement benefit will be 2% @ 55. Should entry into the retirement system beclassified as PEPRA, the retirement benefit will be 2.5% @ 67.

Medical benefits are provided through CalPERS and include several PPO or HMO options. TheDistrict currently contributes 92% of monthly premiums for employee and dependent medical upto an established cap, and 100% for employee and dependent dental, vision, and EAP insurance, aswell as 100% for life insurance for the employee only.

Click HERE for More Information on Benefits available for employees of the San Ramon Valley Fire Protection District

Closing Date/Time: 12/26/2024 3:00 PM Pacific

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• San Ramon Valley Fire Protection District

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